Property Management Operations & Accounting Coordinator(PH)

Leverage Companies; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

A leading property management firm is seeking a Property Management Operations & Accounting Coordinator to manage utility accounts and financial reconciliations. This role involves vendor management and property maintenance coordination, as well as generating financial reports. Ideal candidates will be detail-oriented, with strong communication skills and proficiency in accounting software. This position is based in the United States.

Qualifications

• Strong proficiency in accounting software and bank reconciliation.
• Excellent Excel/Google Sheets skills for reporting.
• Proven vendor management and communication skills.

Responsibilities

• Manage utility accounts and perform financial reconciliations.
• Coordinate property maintenance and service requests.
• Generate income statement reports and maintain financial files.
• Improve communication protocols for workflow efficiency.

Skills

Accounting software proficiency

Bank reconciliation experience

Excel proficiency

Vendor management

Communication skills

Attention to detail

Tools

AppFolio

Job description

Overview

Property Management Operations & Accounting Coordinator responsible for handling utility accounts, financial reconciliations, vendor management, property maintenance coordination, and reporting. She acted as a liaison between leadership (Jerson Frias), vendors, and internal systems to ensure smooth operational and financial workflows.

Responsibilities

• Utility & Account Management: Update and maintain utility account contact information (e.g., JCPL, Newark Water, PSEG). Coordinate utility shutoffs when properties are sold or vacated. Follow up on mortgage payoff requests tied to property sales. Perform monthly bank reconciliations against TD Bank records. Clear pending transactions and update AppFolio (property management/accounting software). Leave accounts unreconciled at month-end for leadership review before finalization. Compare costs and performance of vendors; prepare and present spreadsheets for vendor comparisons. Support in selecting and transitioning vendors based on cost-effectiveness.
• Property Maintenance Support: Execute requests tied to property operations (e.g., shutting off power, handling payoffs). Track and confirm follow-ups with service providers.
• Reporting & KPI Tracking: Generate 12-month income statement reports for each property. Maintain and update the master financial file on a monthly basis. Seek clarification when needed to ensure accuracy of financial reporting.
• Communication & Workflow Improvement: Provide constructive feedback on clarity and detail in leadership requests. Ensure sensitive financial and property-related tasks are handled with precision. Promote improved communication protocols for smoother workflows.

Key Skills & Tools

• Accounting software: AppFolio
• Bank reconciliation experience (TD Bank or similar)
• Excel/Google Sheets proficiency for report updates and vendor comparisons
• Vendor management and cost analysis
• Strong communication skills for clarifying instructions and improving processes
• Attention to detail in handling financial data and sensitive property information