Property Management Director (Unclassified)

Ramsey County; Saint Paul (MN); Hybrid; USD 120,000 - 190,000; Full time

Job summary

Ramsey County is seeking a Director to lead the Property Management Department, overseeing facilities management, operations, and real estate to support county programs and service delivery.

The role requires strategic planning, budget administration, and coordination with internal departments and external partners to ensure safe, efficient, and future-ready facilities.

Qualifications

• Bachelor's Degree from accredited college or university in Engineering, Facility Management, Real Estate, Business Administration, or closely related field.
• Seven years of experience in property/facility management; at least four years in a supervisory role.
• Equivalent combination of education and related experience.

Responsibilities

• Direct, administer and manage all functions, activities and employees of the Property Management Department including facilities management and real estate.
• Provide leadership and strategic planning to ensure facilities meet current and future needs.
• Prepare and manage department budget and capital projects budgets over $33.7 million.
• Coordinate with multiple departments and external entities on real estate transactions and building projects.
• Direct major County construction projects including budgeting, land acquisition, design and construction.

Skills

Leadership

Budgeting

Facilities management

Strategic planning

Education

Bachelor’s Degree

Job description

Direct, administer and manage all functions, activities and employees of the Property Management Department including facilities management (maintenance, operations, and physical security) and real estate; ensure long range capital improvement program development, which includes planning, design and construction; actively participate in the purchase, sale and lease of real property; provide leadership and strategic planning to ensure the provision of appropriate facilities to meet current and future County program and service delivery needs; develop and recommend County facility policies including space standards, safety and security and building use; perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Flexible Workplace

This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace Policy.

1. Promote a diverse, culturally competent, and respectful workplace.
2. Direct the preparation, presentation, and administration of a total department operating budget in excess of $33.7 million and manage the annual capital projects budget.
3. Establish long- and short-range goals and objectives for department division managers and monitor the progress toward reaching these goals.
4. Coordinate with Community and Economic Development to support and participate in the acquisition and sale of real estate to meet County business needs.
5. Manage the budgeting and maintenance of 30-35 commercial property rental and revenue leases of County facilities to outside entities and of outside space for County functions as lessor and as lessee.
6. Direct major County construction projects including project budgeting, land acquisition, condemnation, building design and construction.
7. Coordinate with the County Manager and the Chief Financial Officer in long range planning of large capital projects and funding within the county.
8. Provide consultation, guidance and recommendations regarding facilities management and planning to other County departments, the County Board, the County Manager and other public and private organizations and entities; serve as a liaison to foster the goals of the County Board as they relate to businesses and other governmental jurisdictions.
9. Direct and provide coordination to building managers, staff, and other department heads to ensure that proper and timely measures are taken to maintain buildings, structures, and properties in optimal condition.
10. Direct “Value Engineering” activities and approve material substitutions and construction change orders to achieve cost savings.
11. Prepare Request for Proposals for professional service contracts and direct the selection of architects, engineers, contractors, and consultants.
12. Direct the process for determining the criteria for analyzing energy opportunities and alternatives for mechanical and electrical systems in all County owned/leased buildings; and manage the implementation of the County-wide energy management program.
13. Provide cost benefit analysis and recommend and implement decisions regarding heating/cooling options and fuel options as they relate to existing buildings and new construction.
14. Function as staff to the Capital Improvement Project Citizen Advisory Committee responsible for the review and evaluation of all capital improvement requests from County departments and agencies.
15. Work in partnership with the Purchasing and Contracting Division to support county-wide goals related to small and diverse business contracting.
16. Represent Ramsey County's interests and priorities in matters related to County property, capital projects, building design and construction, land use, mass transit, riverfront development, and economic development through engagement with legislative bodies, government agencies, elected officials, community stakeholders, and professional associations, including participation in industry mentoring programs.
17. Participate as a member of the Ramsey County Management Team, the Critical Incident Task Force, and the Ramsey County Strategic Planning Committee for Public Buildings.
18. Direct all management functions related to staffing such as hiring, training, performance, coaching, discipline, grievance resolutions and related matters to ensure efficient and effective operation of buildings.

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

ESSENTIAL FUNCTIONS

1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18.

Education: Bachelor's Degree from accredited college or university in Engineering, Facility Management, Real Estate, Business Administration, or any closely related field.

Experience: Seven (7) years of experience in property/facility management or a closely related field; at least four (4) years in a supervisory role.

Substitution: Equivalent combination of education and related experience.

Certification/Licensure: None.

Finger printing: The Bureau of Criminal Apprehension (BCA) and the FBI require the Property Management Department to submit fingerprint cards of new employees and to keep them on file for every employee that has access to areas where their databases or information are accessed, produced, used, or stored.

Bureau of Criminal Apprehension (BCA): Certification by the Bureau of Criminal Apprehension (BCA) for authorized access to areas where the Criminal Justice Information System (CJIS) is accessed or CJIS information is stored is required after hire and the ability to maintain this certification every year.

This is an unclassified, at-will position. This position requires an open screening and selection process. There is no exam for this unclassified position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Please read below for further instructions.

Definition of Unclassified from the Ramsey County Personnel Act: Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

For further information regarding this posting, please contact: [e-mail]