Property Management Assistant

Everest Holdings; Phoenix (AZ); On-site; USD 36,000 - 52,000; Full time

Job summary

Everest Holdings' Everest Commercial Services is seeking a Commercial Property Management Assistant to support the property management team. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This position is based in Phoenix, AZ. Responsibilities include administrative support, maintaining tenant and property files, coordinating maintenance, scheduling inspections and vendor appointments, and ensuring

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2+ years of administrative experience, preferably in commercial real estate or property management.
• Experience with property management software (Yardi preferred).
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High level of accuracy and attention to detail.
• Professional customer service and interpersonal skills.

Responsibilities

• Provide administrative support to the property management team.
• Prepare, organize, and maintain tenant and property files.
• Coordinate maintenance requests and monitor work order completion.
• Schedule property inspections, meetings, and vendor appointments.
• Maintain accurate records in property management software.
• Track vendor contracts and ensure required insurance is current and compliant.
• Ensure compliance with company policies and property management agreements.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time-management

Written & verbal communication

Attention to detail

Customer service

Multitasking

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Yardi

Microsoft Office

Excel

Word

Outlook

Job description

Commercial Property Management Assistant

The Commercial Property Management Assistant will provide support to Everest Commercial Services' property management team. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the property management team.
• Prepare, organize, and maintain tenant and property files.
• Coordinate maintenance requests and monitor work order completion.
• Schedule property inspections, meetings, and vendor appointments.
• Maintain accurate records in property management software.
• Track vendor contracts and ensure required insurance is current and compliant.
• Ensure compliance with company policies and property management agreements.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2+ years of administrative experience, preferably in commercial real estate or property management.
• Experience with property management software (Yardi preferred).
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High level of accuracy and attention to detail.
• Professional customer service and interpersonal skills.

Preferred Skills

• Knowledge of commercial leases and lease administration.
• Property accounting background.
• Experience coordinating vendors and maintenance services.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and critical-thinking skills.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Occasionally lift up to 20 pounds.
• May occasionally travel to local properties for meetings or inspections.