Property Management Admin & Billing Specialist

NP Dodge Company; Omaha (NE); On-site; USD 40,000 - 50,000; Full time

Job summary

NP Dodge Company in Omaha, Nebraska seeks an Administrative & Billing Assistant to support daily operations of the Property Management division, handling administrative coordination, tenant and vendor communication, maintenance and billing administration, and document management.

You will enter maintenance requests in AppFolio, manage electronic records and SharePoint libraries, draft reports, and assist with project tasks to ensure accurate records and timely service.

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• Prior administrative, customer service or office experience; property management or real estate experience preferred.
• Prior billing, invoice, document management or related experience.

Responsibilities

• Demonstrates Company Core Values.
• Manages calls, emails, and correspondence; escalates as appropriate.
• Codes and bills work orders; ensures accurate expense coding and documentation.
• Maintains detailed records and billing documentation for compliance.
• Enters maintenance requests (AppFolio) and manages electronic records and reporting.
• Drafts, formats and proofs documents and reports; ensures accuracy.
• Serves as contact for stakeholders; communicates professionally.
• Prepares meeting agendas, takes minutes and distributes materials; follows up on actions.
• Provides administrative support for projects including lease administration, vendor compliance, and workflow improvements.
• Performs general clerical tasks and handles mail.

Skills

Microsoft 365

SharePoint

Communication

Organization

Multitasking

Curiosity

AI-enabled tools

Education

High school diploma

Associate’s degree preferred

Tools

AppFolio

Job description

NP Dodge Company in Omaha, Nebraska seeks an Administrative & Billing Assistant to support daily operations of the Property Management division, handling administrative coordination, tenant and vendor communication, maintenance and billing administration, and document management.

You will enter maintenance requests in AppFolio, manage electronic records and SharePoint libraries, draft reports, and assist with project tasks to ensure accurate records and timely service.