Property Controller

Maximus Partners, LLC; Center Square (PA); On-site; USD 60,000 - 90,000; Full time

Job summary

Maximus Partners, LLC is seeking a property accounting professional to manage A/P, A/R, GL, and reporting for a portfolio of properties. The role supports a timely close and accurate financial statements, with emphasis on vendor management, tenant billing, and month-end processes.

The ideal candidate will have 5+ years in property accounting, experience with Yardi/MRI/RealPage, and strong Excel skills. Responsibilities include postings, reconciliations, audits, and budgeting support within a

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 5+ years of property accounting experience, ideally with commercial real estate.
• Strong understanding of A/P, A/R, general ledger, and financial reporting.
• Experience with property management/accounting software (Yardi, MRI, RealPage, etc.)
• Proficiency in Microsoft Excel and accounting systems
• Excellent attention to detail, time management, and communication skills

Responsibilities

• Process vendor invoices, ensure proper coding, approvals, and timely payment
• Maintain vendor records and resolve invoice discrepancies
• Prepare and manage biweekly check runs and electronic payments
• Generate and post tenant billings, including rent, CAM, taxes, and other charges
• Record tenant payments and monitor outstanding balances
• Assist with collections and tenant account reconciliations
• Prepare and post monthly journal entries, accruals, and adjustments
• Maintain accurate general ledger records for assigned properties
• Support month-end and year-end close processes
• Prepare monthly financial statements, variance reports, and supporting schedules
• Reconcile bank accounts, balance sheet accounts, and tenant ledgers
• Assist property managers and asset managers with budget-to-actual reporting
• Coordinate with auditors and support annual audit requests
• Ensure compliance with internal accounting controls and company policies
• Assist with budgeting and forecasting

Skills

Accounts payable

Accounts receivable

General ledger

Financial reporting

Excel

Communication skills

Education

Bachelor’s degree in Accounting

Tools

Yardi

MRI

RealPage

Job description

• Process vendor invoices, ensure proper coding, approvals, and timely payment


• Maintain vendor records and resolve invoice discrepancies


• Prepare and manage biweekly check runs and electronic payments

Accounts Receivable (A/R)

• Generate and post tenant billings, including rent, CAM, taxes, and other charges


• Record tenant payments and monitor outstanding balances


• Assist with collections and tenant account reconciliations

General Ledger & Journal Entries

• Prepare and post monthly journal entries, accruals, and adjustments


• Maintain accurate general ledger records for assigned properties


• Support month-end and year-end close processes

Monthly Reporting

• Prepare monthly financial statements, variance reports, and supporting schedules


• Reconcile bank accounts, balance sheet accounts, and tenant ledgers


• Assist property managers and asset managers with budget-to-actual reporting

Additional Duties

• Coordinate with auditors and support annual audit requests


• Ensure compliance with internal accounting controls and company policies


• Assist with budgeting and forecasting

Qualification

• Bachelor’s degree in Accounting, Finance, or related field (preferred


• 5+ years of property accounting experience, ideally with commercial real estate


• Strong understanding of A/P, A/R, general ledger, and financial reportin


• Experience with property management/accounting software (Yardi, MRI, RealPage, etc.)


• Proficiency in Microsoft Excel and accounting systems


• Excellent attention to detail, time management, and communication skills

Preferred Skil

• Experience with office, medical, and industrial property portfolios


• Familiarity with CAM reconciliations and the tenant billing process


• Ability to work independently in a fast-paced environment