Property Administrator

Carbon60; Southampton (MA); Remote; USD 15,000 - 35,000; Part time

Job summary

A reputable Mechanical and Electrical company is looking for a part-time Property Administrator to support their property management team. This remote role demands flexibility with working hours and requires strong organizational and communication skills. The position offers an excellent opportunity within a growing company that thrives on innovation in energy solutions.

Qualifications

• Previous administration experience in Facilities Management or Property Management advantageous.
• Experience with maintenance contracts and scheduling software.

Responsibilities

• Provide administrative support to the property management team.
• Handle queries from the business regarding property management.
• Maintain legal compliance database and schedule compliance activities.

Skills

Organizational skills

Time-management skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Budgeting skills

Resource and demand planning

Tools

Excel

Scheduling software

Job description

We are looking for Property Administrator for our client, a reputable Mechanical and Electrical company expanding their support functions team.

Working remotely, this role is part-time, 22 hours per week, which can be spread over 3-5 days.

In this role, you will provide administrative support to the property management team and serve as the main interface between them and their business.

Previous administration experience in Facilities Management or Property Management would be an advantage.

Other Requirements -

• Exceptional organisational and time-management skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication skills, with the ability to interact effectively with internal and external stakeholders.
• Strong attention to detail and the ability to maintain accurate records.
• Proficient in Microsoft Office, especially Excel, with the ability to interpret data.
• Experience with maintenance contracts and scheduling software.
• Commercial property experience.
• Knowledge of working with building surveyors.
• Budgeting and forecasting skills.
• Resource and demand planning capabilities.

Some of your responsibilities will include -

• Legal compliance testing and evidence gathering, engaging with third-party contractors and internal staff on requirements such as legionella testing, fire risk assessments, PAT testing, and emergency preparedness.
• Managing the property mailbox to handle queries from the business, including damage reporting and repair planning.
• Administering COINS for third-party expenditure related to estate works, legal compliance activities, and other associated costs.
• Maintaining the Client Property Master schedule to ensure lease changes, utilities, site acquisitions, rent reviews, and stock holdings are up to date.
• Controlling the Client Legal Compliance database, particularly scheduling legal compliance activities at each site.

Excellent opportunity to join a growing company shaping the future of energy solutions and thriving on innovation and success.

This is a 6-month initial contract, temporary via the agency, paid weekly.

Please send your CV for immediate consideration.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an employment business for this vacancy.

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