Property Administrator

Laurus; Columbus (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Laurus seeks a Property Administrator for Independence Village Columbus in Indiana. The role oversees office activities of a senior residential community, maintains resident accounts, and supports the Executive Director with financial oversight including budgets, NOI, and cash flow.

You will supervise front office staff, manage lease paperwork in Yardi, handle monthly billing, receivables, and month-end closings, and help ensure accurate reporting within deadlines.

Qualifications

• Associates degree or equivalent required.
• 2–4 years property management experience preferred.
• Ability to write clearly and concisely.
• Strong communication skills, both verbal and written.
• Experience with budgeting and financial reporting is a plus.
• Experience with Yardi software preferred.

Responsibilities

• Carry out the Executive Director responsibilities when required.
• Supervise front office staff and schedule front office personnel.
• Manage resident billing and monthly charges; collect and record income.
• Perform month-end closing and ensure timely, accurate reports.
• Maintain property file systems and vendor certificates.
• Enter lease renewals and move-in/move-out processing in Yardi.
• Manage petty cash and weekly invoices; oversee budgeted expenses.

Skills

Written communication

Verbal communication

Team collaboration

MS Office proficiency

Financial acumen

Forecasting

Administrative skills

Education

Associates degree or equivalent

Tools

Yardi

Job description

Property Administrator Independence Village Columbus The Property Administrator will perform andor oversee all office activities of a senior residential community This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines The Property Administrator will assist the Executive Director with financial oversight of budget department declining budgets NOI coverage ratio cash flow and loss to potential

Required Experience

• Associates degree or equivalent experience
• 2 4 years of experience in property management
• Ability to write clearly and concisely
• Ability to effectively communicate verbally with individuals and both large and small groups
• Ability to effectively work collaboratively as part of a team
• Strong proficiency with Microsoft Office Applications
• Accounting or financial experience preferred
• Forecastingprojections experience preferred
• Administrative experience required
• Knowledge of Yardi
• Some travel may be required

Primary Responsibilities

• The Property Administrator assumes the Executive Director responsibilities when required
• Carry out supervisory responsibilities in accordance with the organizations policies and applicable laws
• Directly manages front office personnel
• Function as Manager on Duty taking a weekend rotation
• Schedule front office personnel
• Complete resident billing of monthly rental fees and other miscellaneous charges
• Collect process deposit and record all income and notify residents of non payments
• Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner
• Maintain and update the property file system on work orders general correspondence residents employees etc
• Maintain Certificates of Insurance with vendors contractors
• Provide quality professional service to the residents
• Enter lease renewals and move inmove out paperwork processing in Yardi
• Maintain and reconcile petty cash account
• Process purchase invoices on a weekly basis
• Manage budget control ledger
• Payroll administration including pay package termination packages and payroll transmittals
• Maintain department expenses within budgeted parameters
• Purchase and supervise the maintenance of all office and administrative supplies and equipment
• Maintain vendor indemnification and code of conduct
• Additional duties as assigned or needed
• Maintain a positive attitude which supports team performance and productivity
• Supports the Mission Values and Vision of Senior Village Management
• Work toward continual improvement of the overall organization
• Train front office personnel as necessary to cover Property Administrator responsibilities
• Responsible for pursuing receivablescollection of outstanding unpaid rents
• Implement and conduct structured receivables collection
• Conduct monthly general ledger review
• Collaborate with team to forecast operations with 98 accuracy 4 months out

General Working Conditions This position entails standing for long periods of time While performing the duties of this job the employee is required to communicate effectively with others sit stand walk and use hands to handle keyboard telephone paper files and other equipment and objects The employee is occasionally required to reach with hands and arms This position requires the ability to review detailed documents and read computer screens The employee will occasionally lift andor move up to 25 pounds The work environment requires appropriate interaction with others The noise level in the work environment is moderate Occasional travel to different locations may be required

Connecting Seniors Families and Communities For over 37 years our senior living communities have served seniors and their families across Michigan Ohio Indiana Iowa Kentucky and Tennessee with each location offering unique services including independent enhanced and assisted living as well as memory care and rehabilitation and skilled nursing Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families weve created a special culture within our communities that allows our employees to do their best work and our residents to shine every day Not Just Making Every Day Great Making Every Minute Great There are 1440 minutes in every single day We aspire to make each one of them an exceptional moment This philosophy is supported by our 6 powerful yet simple pillars Dream Big Have Courage Take Initiative Be Accountable Give Back & Enjoy it We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person in every interaction every minute of every day It begins with empowering our employees Every employee at every level of the company is expected to perform like a leader Everyone is encouraged and expected to put the needs of each other above everything else No one here just does their job The mission is to create the absolute best experiences This emphasis on putting people first has helped us successfully grow for the right reasons We have developed an environment that attracts dreamers adventurers creators givers and believers to seek career opportunities with us We find people who believe that true happiness is only found in the service of others We want high performers with diverse skill sets and big hearts We treat each other as family and find that close collaboration creates the biggest ideas If you love serving others and are looking for an opportunity to thrive CommonSail Investment Group and our businesses is your destination This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be It is not intended to limit or in any way modify the right of any supervisor to assign direct and control the work of the employees under herhis supervision The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty

Equal Opportunity Employer