PROPERTY & ACCOUNTABILITY SPECIALIST

Florida; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Florida Department of Military Affairs seeks a PROPERTY & ACCOUNTABILITY SPECIALIST to oversee Region 1 armory operations, conduct daily and emergency communications, direct inventories and audits for federal funding reimbursement, and maintain audit-ready archives.

You will reconcile Armory Operation Accounts, provide training to bookkeepers, coordinate facility projects with CFMO, ensure compliance with Florida statutes, and support statewide mobilization and emergency purchasing authority.

Qualifications

• High School Diploma or equivalent required.
• Five years of full-time experience in purchasing, accounting, finance, budgeting, or related field.
• Education may substitute for experience on a year-for-year basis.

Responsibilities

• Manages Region #1 armory operations, overseeing daily and emergency communications while executing State Quartermaster and Resource & Accountability Management directives. Directs annual on-site property inventories, financial record audits, and SRM (50/50) and RPOM (75/25) account reviews for region one assigned facilities to produce supporting documentation for federal funding reimbursement. Maintains audit-ready archives for State Inspector General inspection, reconciles Armory Operation Accounts (AOA), provides technical training to bookkeepers, and coordinates facility projects with the Construction and Facilities Management Office (CFMO).
• Serves as the primary authority and technical advisor to all Armory Regional Managers concerning the establishment, reconciliation, and oversight of public depository accounts across every Florida armory. Ensures every armory banking institution qualifies under Florida Statutes Chapter 280 (Security for Public Deposits) and DMA regulations. Consolidates, balances, and validates annual financial statements for all three regions, delivering unified end-of-year close-out reporting to the State Quartermaster in compliance with FNG 210-4 (Armory Operations Accounts) and Florida Statutes Chapter 250 (Military Code)
• Maintains perpetual operational readiness for immediate statewide mobilization in support of State Active Duty (SAD) operations. During declared state emergencies, major hurricanes, and natural disasters, exercises substantial delegated emergency purchasing authority in accordance with Florida Statutes Chapter 252 (Emergency Management). Rapidly procures essential supplies, equipment, contracted services, and life-support assets across diverse regional operating areas to ensure uninterrupted Florida National Guard civil-support missions.

Skills

Administrative knowledge

Office procedures

Data collection methods

Effective communication

Data analysis

Report writing

Rules and procedures

Problem-solving

Independent work

Planning and coordination

Interpersonal skills

Education

High School Diploma or equivalent

Job description

Requisition No: 884437

Agency: Military Affairs

Working Title: PROPERTY & ACCOUNTABILITY SPECIALIST

Pay Plan: Career Service

Position Number: 62000099

Salary: $45,060.11

Posting Closing Date: 10/02/2026

Total Compensation Estimator Tool

Department of Military Affairs

OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000099

WORK LOCATION: St. Augustine, FL

About The Department Of Military Affairs (dma)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Our Benefits Include

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

Conditions Of Employment

• New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
• New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
• The Department of Military Affairs is paid on a monthly basis.
• As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

Minimum Requirements

• A High School Diploma or equivalent; AND
• Five (5) years of professional, full-time-equivalent experience in Purchasing, Accounting, Finance, Budgeting, or related field.
• Education in related field may substitute for experience on a year-for-year basis.

Duties And Responsibilities

• Manages Region #1 (North/Central Florida) armory operations, overseeing daily and emergency communications while executing State Quartermaster and Resource & Accountability Management directives. Directs annual on-site property inventories, financial record audits, and SRM (50/50) and RPOM (75/25) account reviews for region one assigned facilities to produce supporting documentation for federal funding reimbursement. Maintains audit-ready archives for State Inspector General inspection, reconciles Armory Operation Accounts (AOA), provides technical training to bookkeepers, and coordinates facility projects with the Construction and Facilities Management Office (CFMO).
• Serves as the primary authority and technical advisor to all Armory Regional Managers concerning the establishment, reconciliation, and oversight of public depository accounts across every Florida armory. Ensures every armory banking institution qualifies under Florida Statutes Chapter 280 (Security for Public Deposits) and DMA regulations. Consolidates, balances, and validates annual financial statements for all three regions, delivering unified end-of-year close-out reporting to the State Quartermaster in compliance with FNG 210-4 (Armory Operations Accounts) and Florida Statutes Chapter 250 (Military Code)
• Maintains perpetual operational readiness for immediate statewide mobilization in support of State Active Duty (SAD) operations. During declared state emergencies, major hurricanes, and natural disasters, exercises substantial delegated emergency purchasing authority in accordance with Florida Statutes Chapter 252 (Emergency Management). Rapidly procures essential supplies, equipment, contracted services, and life-support assets across diverse regional operating areas to ensure uninterrupted Florida National Guard civil-support missions.

Knowledge, Skills, And Abilities

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Special Reminders

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.