Promotions Coordinator - Campaigns & Live Activations

Roylo Partners; Culver City (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Roylo Partners is seeking a Promotions Assistant to help plan, coordinate and deliver live activations across the region. This hands-on role offers variety and opportunities to learn, take ownership and grow in promotional marketing.

You'll support cross-team collaboration, maintain schedules, briefing sessions and asset tracking, while ensuring campaigns launch on time and within budgets. A proactive attitude and strong communication are key to success.

Qualifications

• Motivated entry-level candidates are encouraged to apply.
• General qualifications from the ad description.

Responsibilities

• Assist with planning, coordinating and delivering promotional campaigns across client accounts.
• Develop and maintain promotion schedules, event setup timelines, asset checklists and progress trackers.
• Work closely with internal marketing teams and management to ensure promotional launches stay on schedule.
• Coordinate campaign briefing syncs, prepare agendas, document feedback and follow up on action items.
• Monitor campaign milestones, activation deadlines and promotional deliverables, keeping stakeholders informed of progress.
• Identify potential staging delays, inventory shortages and venue risks, and help develop practical solutions.
• Liaise with venue owners, local event suppliers and campaign partners as required.
• Support the implementation of new brand displays, promotional displays and marketing initiatives.
• Assist with reviewing and improving existing event setup workflows to increase on-site efficiency.
• Prepare promotional recaps, inventory updates, reports, presentations and campaign documentation.
• Track promotional assets, collateral supplies and event budgets where required.
• Maintain accurate campaign records and ensure promotional tasks are completed and followed through.
• Support different departments with their promotional coordination and operational requirements.
• Assist with general brand improvement initiatives and special activations as they arise.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Proactivity

Education

Marketing / communications / business degree

Tools

Excel

Word

PowerPoint

Marketing software

Inventory tracking tools

Job description

Roylo Partners is seeking a Promotions Assistant to help plan, coordinate and deliver live activations across the region. This hands-on role offers variety and opportunities to learn, take ownership and grow in promotional marketing.

You'll support cross-team collaboration, maintain schedules, briefing sessions and asset tracking, while ensuring campaigns launch on time and within budgets. A proactive attitude and strong communication are key to success.