Project Support Specialist (TCC)

TCC Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

TCC Group in New York, NY is seeking a Project Support Specialist to assist the Corporate Service team with project management and grants oversight. You will help manage timelines, take notes, and coordinate across project teams and budgets.

The role requires strong writing, attention to detail, and the ability to work independently in a fast-paced environment while supporting healthcare programs for a pharmaceutical client.

Qualifications

• At least two years of professional experience required.
• Interest in grants management or grantmaking strongly preferred.
• Interest in HIV and public health strongly preferred.
• Strong writing and speaking skills.

Responsibilities

• Provide day-to-day project management support including note-taking and meeting summaries.
• Coordinate work of project teams across multiple offices and manage task/project budgets.
• Develop timelines and monitor calendars.

Skills

Strong writing

Communication

Project coordination

Detail oriented

Team collaboration

Microsoft Office

PowerPoint

Tools

Fluxx

MS Office

Job description

TCC Group is a social impact consulting firm committed to helping diverse social actors strengthen and scale their work. We are committed to addressing complex social problems by heightening our clients’ understanding of their collaborative role in society. A Certified B Corporation founded in 1980, we provide an array of services to nonprofits, foundations and corporate citizenship programs that include strategic planning and program development, foundation and grants management, landscape research and organizational assessment, evaluation and organizational learning, and capacity building.

The Project Support Specialist is a full-time employee who will support the Corporate Service team with project support and grants management. Strong writing, organizational, and detail orientation skills are a must. The Project Support Specialist will support our consulting teams and clients by providing project management and coordination services to project leads. We are looking for someone who is self-directed but also works well in team settings, proactive, and who can juggle work on multiple projects simultaneously.

A significant amount of the Project Support Specialist’s time will be dedicated to a range of healthcare programs that TCC manages for a pharmaceutical client. Interest and experience in healthcare issues is a plus.

Responsibilities

Participating in client engagements under the supervision of the project manager, the Project Support Specialist’s primary client is their TCC consulting team. Duties may include but are not limited to:

Project Management

• Providing day-to-day project management support, including note-taking and providing meeting summaries, assisting with coordination of work of project teams across multiple offices and managing task and project budgets.
• Timeline and calendar development and monitoring.

Grants Management

• Reviewing grant proposals, including conducting basic financial analysis of organizational and programmatic budgets, summarizing proposal highlights and identifying points of ineligibility and/or concern.
• Reviewing, tracking, assessing, and/or sorting of documents relevant to grant making including applications, progress reports, and/or evaluation reports.
• Supporting facilitation of Grant Committee meetings and decision making, as well as Grant Committee Members.
• Cross program monitoring and grant portfolio building.
• Report monitoring and administration.
• Managing timely and complete responses from grantees and/or related partners.
• Providing technical assistance to grantees through a virtual help desk.
• Monitoring online grantee portal.

Communication

• Ongoing email and phone communication with applicants, grantees, clients, and senior team management.
• Assisting with preparation of work plans, action plans, correspondence, application and reporting materials, and PowerPoint presentations by formatting, proofreading, and copy-editing.

Required Skills/Background

Education

Experience

• At least two years of professional experience required
• Interest in grants management or grantmaking strongly preferred
• Interest in HIV and public health strongly preferred

Skills and Attributes

• Strong writing and speaking skills
• Must be responsive, accountable, and detail oriented with a problem-solving orientation
• Proactive and self-starter attitude – ability to work independently in a fast-paced environment is a benefit
• Strong team member
• Demonstrated track record in managing tasks and/or small projects
• Strong interpersonal skills, ability to work on multiple teams and take direction from multiple project managers, in multiple geographic locations
• Intermediate to advanced skills in using Microsoft Professional Office (Word, Excel, Access, Outlook, PowerPoint) and Internet search engines and databases
• Knowledge of grantmaking systems preferred – experience with Fluxx is a benefit

Salary:
Commensurate with experience; competitive benefits package.

TCC Group is an equal opportunity employer. Each position at the firm is filled by the best-qualified applicant available. The firm does not discriminate against employees or applicants on any legally protected basis, including, but not limited to, race, color, creed, religion, gender, gender identity, marital status, sexual orientation, national origin, ancestry, veteran's status, age, or disability which does not interfere with an individual's ability to perform the essential functions of his or her job position with or without reasonable accommodation. The firm will provide equal opportunities in hiring, promotions, wages, benefits and other privileges, terms and conditions of employment. It is our policy to encourage promotion from among present employees, subject to the application of the best-qualified employee.