Project Support Administrator - PSA5028-LV6

Bill Alexander Ford Lincoln; Toledo (OH); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Bill Alexander Ford Lincoln is seeking a proactive and detail-driven Project Support Administrator on a full-time contract basis in the Toledo, OH area. The role supports project managers and teams, coordinates schedules, and maintains project records across budgets and databases.

You will prepare documentation, track progress, assist with procurement and invoicing, and draft meeting minutes. The position offers flexible remote, hybrid, or onsite arrangements in line with company policy.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.
• Professionalism, discretion, and a customer-oriented mindset.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with both internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Skills

Detail orientation

Multitasking

MS Office Proficiency

Coordination

Stakeholder communication

Education

Associate's or Bachelor's degree in Business Administration/Project Management or related field

Tools

MS Project

Databases/Spreadsheets

Job description

We are seeking a proactive and detail-driven Project Support Administrator to join our team on a full-time contract basis. In this role, you will support the successful delivery of projects by providing comprehensive administrative and coordination assistance across various project activities. The ideal candidate will combine strong organizational abilities, effective communication skills, and a knack for balancing multiple priorities within a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with both internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.
• Professionalism, discretion, and a customer-oriented mindset.

Compensation & Contract Benefits:

• Annual Contract Rate:$55,000–$85,000 per year, commensurate with experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with opportunity for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite arrangements as per company policy.
• Professional Development: Access to training, mentorship, and career advancement resources.
• Collaborative Culture: Work alongside a diverse and supportive project team.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We value diversity and are committed to providing an inclusive, respectful workplace for all employees.