Project Support Administrative Assistant

Whitestone-Associates; Tampa (FL); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Health & Dependent Care FSA

401K with Company Match

Long Term Disability

Group Life & AD&D Insurance

Pet Insurance

Identity Theft Protection

Group Legal Plan

Employee Assistance Program (EAP)

Job summary

Whitestone Associates, Inc. is a geotechnical and environmental consulting firm offering employee ownership and growth opportunities in an Eastern U.S. network.

This role supports project teams with document preparation, file management, and client coordination. The position requires a high school diploma (AS/BS preferred) with 1+ year of admin or project support, strong typing, and proficiency in MS Office and Adobe tools.

Qualifications

• High school diploma or equivalent; AS or BS degree preferred.
• 1+ year of administrative or project team support in an office setting.
• Excellent typing ability with high accuracy and attention to detail.
• Proficient in Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer.
• Strong oral and written communication skills.
• Prior experience in architecture, engineering, and construction firms is highly preferred.

Responsibilities

• Assist in the preparation, review, and editing of technical reports.
• Coordinate with project teams to gather information and ensure documentation accuracy.
• Research property information using internet sources and in-house documents.
• Set up new projects and manage file trees on network and physical folders.
• Create team-specific documents for project tracking and maintain job files.
• Act as a liaison between clients, agencies, and project managers.
• Support the preparation of client proposals and submittals to agencies.
• Maintain calendars for designated teams and assist senior staff as needed.

Skills

Typing accuracy

Strong communication

Multitasking

Education

High school diploma

AS or BS degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat Writer

Job description

Whitestone Associates, Inc. is a geotechnical and environmental consulting firm offering employee ownership and growth opportunities in an Eastern U.S. network.

This role supports project teams with document preparation, file management, and client coordination. The position requires a high school diploma (AS/BS preferred) with 1+ year of admin or project support, strong typing, and proficiency in MS Office and Adobe tools.