Project Supervisor Short-Term Hourly (Temporary)

Antelope Valley College; Lancaster (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Antelope Valley College seeks a capable administrator to plan, organize, and oversee day-to-day operations of general support services and special projects. You will coordinate with campus leadership and outside agencies to drive initiatives like COVID responses, leadership programs, and professional development.

Qualifications include 2 years of college work and 4 years in related roles, with preference for a related bachelor’s or equivalent experience.

Qualifications

• Two years of college-level work in the program area or related coursework (equivalent to an Associate’s Degree) and four years of increasingly responsible and related work experience.
• Bachelor’s degree in a related program area with two years of related experience or an Associate’s degree with four years of related experience; related education preferred.
• Related experience in an educational setting is preferred.
• Knowledge of Microsoft Office Suite, office practices, budget basics, and diverse populations.

Responsibilities

• Manages, plans, directs and organizes assigned projects.
• Coordinates communication with campus and outside agencies.
• Prepares and edits a wide variety of documents, including correspondence, reports, surveys, forms, charts, and other documents.
• Provides information for students, employees, community and agencies in assigned projects.
• Establishes connections between students, employees, community and partners.
• Maintains tracking of tasks and projects to ensure timely completion.
• Coordinates brochures and program flyers with Marketing and Public Information.
• Assists with budgeting, reporting and compliance documentation.

Skills

Office administration

Project coordination

Communication skills

Budget tracking

Document editing

Public speaking

Education

Associate's Degree in related field

Bachelor's degree in related field

Tools

Microsoft Office

Office equipment

Data entry

Job description

Description

Under the direction of the Superintendent/President or assigned Assistant Superintendent/Vice President, plans, organizes, and oversees day-to-day operations of multiple general support services special projects, which may include, but are not limited to COVID, the leadership academy, professional development and committee coordination. Provides communication and support to the campus and to outside agencies in partnership with the college in order to complete large projects.REPRESENTATIVE DUTIES

• Manages, plans, directs and organizes assigned projects. (E)
• Coordinates communication with campus and outside agencies. (E)
• Prepares and edits a wide variety of documents, including correspondence, reports, surveys, forms, charts, and other documents. (E)
• Provides the initial resource for information for students, employees, community, outside agencies and educational partners in assigned projects. (E)
• Establish and maintain connections between the students, employees, community, outside agencies and educational partners. (E)
• Maintains efficient tracking of all tasks and projects to ensure timely completion. (E)
• Coordinate preparation of brochures and program flyers with the office of the Executive Director of Marketing and Public Information. (E)
• Manages tracking of application packets. (E)
• Provides off-site presentations and coordinates marketing with the Outreach Office and the Office of Executive Director of Marketing and Public Information for assigned projects. (E)
• Assists with creating, managing, maintaining, forecasting, controlling, reconciling and balancing budgets. Prepare and submit reports as required. (E)
• Maintain a variety of records including those of a sensitive and confidential nature. (E)
• Completes and submits required reports for maintaining compliance with the Federal, State, CCC Chancellor’s Office, granting institutions, and outside agencies. (E)
• Compiles information and data from a variety of sources for statistical and narrative reports; conducts research as required. (E)
• Organizes meetings as appropriate and attends meetings appropriate to assigned projects. (E)
• Manages inventory of equipment, supplies and resources for assigned projects. (E)
• Makes recommendations for improving and expanding the assigned program or projects. (E)
• Provides training and supervision to classified employees, student assistants, hourly personnel and others as assigned. (E)
• Performs other duties as assigned

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: Any combination equivalent to: two (2) years of college level work in the program area or related coursework (equivalent to an Associate’s Degree) and four (4) years of increasingly responsible and related work experience.

PREFERRED EDUCATION AND EXPERIENCE:Any combination equivalent to: Bachelor’s degree in a related program area and two (2) years of experience in a related field or with the population to be served OR an Associate’s degree in related program area and four (4) years of experience in a related field or with the population to be served. Related experience in an educational setting is preferred.

• Knowledge Of

• Microsoft Office Suite and other software and hardware applications, Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Oral, written, and public communication skills. Interpersonal skills using tact, patience and courtesy. District organization, operations, policies and objectives.
• Operation of office machines including computer equipment and applicable software.
• Strategies in working with, understanding of and sensitivity to diverse populations.
• Perform responsible support duties for the assigned administrator.
• Provide information and communicate effectively with College personnel, students and the public.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Learn and apply applicable federal, state and local codes, law and regulations.
• Compose correspondence independently.
• Maintain records and prepare reports.
• Compile and organize data and prepare reports.
• Operate a variety of office equipment such as typewriter, computer, printer, word processor, calculator and other equipment as assigned.
• Learn and apply procedures, rules, regulations and terminology.
• Work independently.
• Establish and maintain cooperative and effective working relationships with others.
• Communicate effectively both orally and in writing.
• Complete work and manage multiple projects simultaneously.
• Work confidentially with discretion.
• Implement strategies to ensure diversity, equity and inclusion
• Train and supervise others.
• Work evenings and weekends upon request.
• Travel locally and domestically.

Other Information

• WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Provides work direction to classified employees, student assistants, hourly workers, and others as required.
• CONTACTS: Co-workers, administrators, faculty, staff, students, vendors, outside agencies, military recruiters, and the general public.
• PHYSICAL EFFORT: Dexterity of hands and fingers to operate a computer keyboard. Visually focusing upon computer screens and/or other records for sustained periods of time.
• Sitting or standing for extended periods of time.
• Walking to review activity program and sites
• Bending at the waist, kneeling or crouching to maintain files.
• Lifting heavy objects up to 50+ pounds
• Pushing or pulling heavy objects on dollies or carts

Working Conditions

Office environment. Public events and meetings. Constant interruptions.

Commitment to Diversity and Equal Employment Opportunity

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.