Project Supervisor, Housing - Categorically Funded

Antelope Valley College; Lancaster (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Antelope Valley College seeks a program operations coordinator who will plan, organize, and oversee day-to-day operations of multiple student support services projects within Student Services. You will partner with campus staff and outside agencies to drive large initiatives, including mentorship, data coaching, and career readiness collaborations.

Responsibilities include coordinating communications, preparing documents and reports, tracking tasks and budgets, and supervising classified staff

Qualifications

• Two years of college-level work in related program area and four years of related work experience.
• Bachelor’s degree in related field preferred.
• Experience in educational settings preferred.

Responsibilities

• Manages, plans, directs and organizes assigned projects.
• Coordinates communication with campus and outside agencies.
• Prepares and edits documents, reports, surveys, forms, charts and other documents.
• Maintains tracking of all tasks and projects to ensure timely completion.
• Assists with creating, managing, maintaining, forecasting, controlling, reconciling and balancing budgets.
• Provides training and supervision to staff and hourly personnel.

Skills

Project management

Communication

Budget management

Training and supervision

Public speaking

Diversity & inclusion

Education

Associate’s degree or higher in related field

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Under the direction of the assigned administrator within Student Services, plans, organizes, and oversees day-to-day operations of multiple student support services special projects, which may include, but are not limited to the mentorship program, data coaching, career and transfer readiness collaborations, professional development and student programming. Provides communication and support to the campus and to outside agencies in partnership with the college in order to complete large projects.

E – indicates essential duties of the position

• Manages, plans, directs and organizes assigned projects. (E)
• Coordinates communication with campus and outside agencies. (E)
• Prepares and edits a wide variety of documents, including correspondence, reports, surveys, forms, charts, and other documents. (E)
• Provides the initial resource for information for students, employees, community, outside agencies and educational partners in assigned projects. (E)
• Establish and maintain connections between the students, employees, community, outside agencies and educational partners. (E)
• Maintains efficient tracking of all tasks and projects to ensure timely completion. (E)
• Coordinate preparation of brochures and program flyers with the office of the Executive Director of Marketing and Public Information. (E)
• Manages tracking of student application packets. (E)
• Provides off-site presentations and coordinates marketing with the Outreach Office and the Office of Executive Director of Marketing and Public Information for assigned projects. (E)
• Assists with creating, managing, maintaining, forecasting, controlling, reconciling and balancing budgets. Prepare and submit reports as required. (E)
• Maintain a variety of records including those of a sensitive and confidential nature. (E)
• Completes and submits required reports for maintaining compliance with the Federal, State, CCC Chancellor’s Office, granting institutions, and outside agencies. (E)
• Compiles information and data from a variety of sources for statistical and narrative reports; conducts research as required. (E)
• Organizes meetings as appropriate and attends meetings appropriate to assigned projects. (E)
• Manages inventory of equipment, supplies and resources for assigned projects. (E)
• Makes recommendations for improving and expanding the assigned program or projects. (E)
• Provides training and supervision to classified employees, student assistants, hourly personnel and others as assigned. (E)
• Performs other duties as assigned

EDUCATION AND EXPERIENCE:

Any combination equivalent to: two (2) years of college level work in the programarea or related coursework (equivalent to an Associate’s Degree) and four (4) years of increasingly responsible and related work experience.

This is a categorically funded position; continued employment is contingent upon continued receipt of funding.

PREFERRED EDUCATION AND EXPERIENCE:

Any combination equivalent to: Bachelor’s degree in a related program area and two (2) years of experience in a related field or with the population to be served OR an Associate’s degree in related program area and four (4) years of experience in a related field or with the population to be served. Related experience in an educational setting is preferred.

KNOWLEDGE OF:

• Microsoft Office Suite and other software and hardware applications, Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Oral, written, and public communication skills. Interpersonal skills using tact, patience and courtesy. District organization, operations, policies and objectives.
• Operation of office machines including computer equipment and applicable software.
• Strategies in working with, understanding of and sensitivity to diverse populations.

ABILITY TO:

• Perform responsible support dutiesfor the assigned administrator.
• Provide information and communicate effectively with College personnel, students and the public.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Learn and apply applicable federal, state and local codes, law and regulations.
• Compose correspondence independently.
• Maintain records and prepare reports.
• Compile and organize data and prepare reports.
• Operate a variety of office equipment such as typewriter, computer, printer, word processor, calculator and other equipment as assigned.
• Learn and apply procedures, rules, regulations and terminology.
• Work independently.
• Establish and maintain cooperative and effective working relationships with others.
• Communicate effectively both orally and in writing.
• Complete work and manage multiple projects simultaneously.
• Work confidentially with discretion.
• Implement strategies to ensure diversity, equity and inclusion
• Train andsuperviseothers.
• Work evenings and weekends upon request.
• Travel locally and domestically.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

Provides work direction to classified employees, student assistants, hourly workers, and others as required.

CONTACTS:

Co-workers, administrators, faculty, staff, students, vendors, outside agencies, military recruiters, and the general public.

PHYSICAL EFFORT:

• Dexterity of hands and fingers to operate a computer keyboard. Visually focusing upon computer screens and/or other records for sustained periods of time.
• Sittingor standing for extended periods of time.
• Walking to review activity program and sites
• Bending at the waist, kneeling or crouching to maintain files.
• Lifting heavy objects up to 50+ pounds
• Pushing or pulling heavy objects on dollies or carts

WORKING CONDITIONS:

Office environment. Public events and meetings. Constant interruptions.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY

Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

To find out more about AVC, please visit our website at avc.edu.

Thank you for your interest in employment opportunities with Antelope Valley Community College District.

Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/