Project Specialist - HMGP

Colonial Group; United States; Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

100% Remote work

Paid Time Off

Paid family care/sick leave

Parental leave

Comprehensive benefits

401k w/match

Job summary

YA Group is seeking a Project Specialist to provide administrative and programmatic support through all stages of federal and state grant lifecycles. You will communicate requirements with applicants, analyze proposals, ensure compliance, and coordinate between local, state, and federal levels.

This is a remote role with travel up to 50%, and candidates nationwide are welcome, with Florida and Southern Georgia preferred for current needs.

Qualifications

• Bachelor’s degree in a related field is required.
• 3 years' work experience required.
• Located in FL or Southern GA preferred; US-wide applicants welcome.

Responsibilities

• Oversee mitigation project lifecycle from pre-award to closeout.
• Review applications, ensuring proper procedures and answering questions.
• Submit recovery project applications to FEMA for funding.
• Draft and update project agreements until executed.
• Monitor projects, review quality reports, process payments, ensure compliance.
• Collect, analyze, and summarize grant data; assist with reporting.

Skills

Verbal communication

Written communication

Analytical thinking

Stakeholder management

Project coordination

Attention to detail

Education

Bachelor's degree in environmental studies

Tools

Adobe Acrobat

Power Apps

Microsoft Word

Microsoft Excel

Microsoft Outlook

Power BI

Job description

The Role:

Project Specialists provide administrative and programmatic support through all stages of the federal and state grant program lifecycle - pre-award review, project implementation, progress monitoring, and award closeout. Project Specialists are responsible for communicating expectations and requirements with project applicants, analyzing proposals and budgets, ensuring compliance with the established program requirements, and providing coordination between Local, State and Federal levels of government and other entities.

This is a remote position. Travel requirements vary by program assignment. Some roles involve minimal travel, while others may require up to 50% in‑state travel to visit property sites, meet with applicants, provide program information, and support application completion. While candidates from any U.S. location are welcome to apply, those based in the southeastern United States (including Florida and Southern Georgia) may be especially well‑aligned with current geographical program needs.

In This Role, You Will:

• Oversee the lifecycle of mitigation projects from pre-award review to award closeout, communicating and collaborating with all applicable parties (counties, cities, state, etc.).
• Review mitigation project applications submitted, ensuring proper procedures are followed during the application review process, and answering questions as needed.
• Submit completed recovery project applications to FEMA for funding.
• Draft project agreements, reviewing requested modifications and updating as needed until a final agreement has been executed.
• Continuously monitor active projects, reviewing quality reports, processing payments, communicating with all involved parties, and ensuring compliance regulations are met.
• Collect, analyze, organize, and summarize financial/grant data.
• Assist with federal and client-specific reporting requirements.
• Track and monitor budgets; communicate results with project and client management.
• Research and maintain fluency in rules and regulations associated with various federal programs, including but not limited to FEMA, the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds (SLFRF), programs under the Infrastructure and Investment Jobs Act (IIJA), or other federal funding workstreams with state and local clients.
• Form trusted advisor relationships with clients, project management, state agencies, sub‑recipients, and internal subject matter experts.
• Travel to various property sites to meet with owners, explain available funding opportunities and program details, encourage participation, and assist with the completion and submission of applications for assistance.
• Assist client performance management of FEMA funds through routinely and proactively assessing the overall portfolio, anticipating challenges, and providing recommendations.
• Upon completion of recovery projects, oversee final project inspections and closeout processes referencing the original project agreement.

What You Bring:

• Bachelor’s degree in environmental studies, Hazard Mitigation, Urban Planning, Public Administration, Water/Conservation Management, Environmental Science, Emergency Management, Economics, or a related field required.
• 3 years' work experience required.
• Located in FL or Southern GA preferred.
• Sales or account management experience considered a plus.
• Proficiency with Adobe Acrobat and Microsoft Office 365 specifically Word, Excel, Outlook, and Power Apps (BI, Query, Automate).
• Excellent verbal and written communication skills.
• Up to 50% travel required depending on program assignment.

Who We Are:

YA Group is an international professional services organization providing forensic consulting, engineering, risk mitigation, and related services. Founded over 25 years ago as a property damage consulting firm, YA has expanded through organic growth and strategic acquisitions. Today, YA has over 800 professionals dedicated to excellence, partnership, and driving innovation.

YA’s Government Services division partners with government and corporations to protect the communities we love. Our team specializes in emergency management, disaster mitigation, grants administration, floodplain management, urban and regional planning, and community resilience for public, private, and non‑profit sector clients. Government Services brings the insight and creative strategies needed to deliver outstanding results to clientele around the nation.

What We Offer:

• Employee-focused culture
• Strong commitment to work‑life balance
• 100% Remote work
• Paid Time Off
• Paid family care/sick leave
• Parental leave
• Comprehensive benefits
• 401k w/match

Fraudulent Recruitment Alert:

Please be vigilant against fraudulent recruitment attempts. YA will never ask for personal financial information (such as bank account numbers or identification numbers) via social media or chat-based apps. We also will not request money for the purchase of business equipment or conduct interviews solely via text message.

All official email communications regarding your application will come from [e-mail] or directly from a member of our talent team using an @yagroup.com domain name.

If you suspect any fraudulent activity, please contact us directly at [e-mail].