Project Specialist/Administrative Assistant

HR Partners; Pennsylvania; Remote; USD 47,000 - 60,000; Full time

Job summary

A community focused healthcare organization is seeking a Project Specialist/Administrative Assistant to support various quality review projects. The role demands strong organizational and interpersonal skills, with responsibilities including document preparation, teamwork facilitation, and project tracking. Ideal candidates should have at least a high school diploma and advanced computer skills. The position is fully remote, allowing flexibility in a professional environment.

Qualifications

• Candidates must have a High School Diploma/GED; graduation from an accredited college is preferred.
• Strong attention to accuracy and detail required.
• Excellent organizational and time management skills.

Responsibilities

• Assist in preparation of professional documents and reports.
• Maintain team reporting standards and style guide.
• Track project and contract progress using specific databases.

Skills

Intermediate to advanced computer skills

Interpersonal skills

Attention to accuracy and detail

Critical thinking and problem-solving

Organizational and time management skills

Excellent written and oral communication

Education

High School Diploma/GED

Graduation from an accredited college or university

Job description

Overview

Company: KFMC Health Improvement Partners

Position: Project Specialist/Administrative Assistant

Job Classification: Non-exempt, Full-time

Work Schedule: Mutually Determined

Reports to: EQRO Senior Manager

Location: Remote, within United States

KFMC Health Improvement Partners (KFMC) is a not-for-profit organization focused on improving healthcare quality. We inspire meaningful change and sustained high performance within the organizations and communities where we work. We’re a diverse team of multi-disciplinary professionals all focused on the same vision…best health outcomes for everyone. We believe our team members do their best work when they love what they do, and we have created an environment that fosters respect, excellence, and professional growth. We prioritize and value the things that are important to us, both as people and as professionals, including flexibility and a family-friendly culture.

KFMC is currently seeking a Project Specialist/Administrative Assistant to support our External Quality Review (EQRO) Team. This person will function independently, as well as collaboratively, to coordinate, support, and directly participate in the day-to-day activities associated with various quality review projects. Excellent organizational, time management, and interpersonal skills are essential to effectively complete job responsibilities, as well as the ability to work with internal and external customers. Intermediate to advanced computer skills are required (Microsoft Office word processing, spreadsheets, editing, and formatting). Strong attention to accuracy and detail, as well as critical thinking and problem-solving abilities are required. Candidates must have a High School Diploma/GED; graduation from an accredited college or university, or completion of a technical education program is preferred. The minimum salary for this position is $47,944 and the mid-point of the salary range is $59,930.

Primary Accountability

The Project Specialist/Administrative Assistant is responsible for supporting coordination of, and directly participating in, the internal and external day-to-day activities associated with meeting defined goals of various healthcare quality projects and/or contracts. This person is expected to function independently, as well as collaboratively, in the conduct, communication, and evaluation of activities involving State or Federal Agencies, healthcare providers, beneficiaries, and other stakeholders/partners.

Major Duties

• Assist in the preparation of written professional documents and reports, including organizing, editing, and formatting in accordance with departmental and company style guidelines.
• Assist in maintaining team reporting standards and style guide.
• Assist the team in keeping informed of industry changes, trends, and best practices.
• Assist in ensuring the company’s compliance with regulatory and contractual requirements, generating and/or assisting with data/reports that support the assigned project deliverables.
• Assist with the tracking of project and contract progress by using specific project databases and contract management systems.
• Assist EQRO Leadership and other team members with project team management functions such as:
• Providing updates to project work plans and timelines as appropriate.
• Researching literature and making recommendations to the project team.
• Functioning as a point of contact to assist State or Federal Agencies and other project stakeholders.
• Facilitating internal activities as needed to complete project tasks.
• Drafting/distributing project related meeting agendas and minutes as assigned.
• Scheduling and setting up in-person or virtual meetings (internal or external) for teams or individuals.
• Assist with coordination of facility, registration, and meeting room setup, etc.
• Complete all duties as requested by EQRO Leadership and other team members as needed.
• Participate in activities that promote and further develop/enhance KFMC, both internally and externally.
• Foster teamwork as a team member and as a team facilitator, as demonstrated by:
• Listening and responding constructively to other team members ideas.
• Clearly understanding before attempting to get others to understand when there is disagreement.
• Acknowledging and reinforcing team members for their contributions.
• Enlisting the active participation of everyone.
• Promoting cooperation with other customer and resource teams.
• Promote open communications within the team.
• Contribute to the achievement of organizational and work team goals by demonstrating awareness of KFMC values.
• Keep Director/Manager and Team members informed of all activities within area of responsibility.
• Assist in ensuring the company’s compliance with regulatory requirements.

Qualifications

• High School Diploma/GED is required
• Graduation from an accredited college or university in a health-related course of study; or completion of a technical education program in a health/public health related field or other professional field is preferred.
• Intermediate to advanced computer skills is required (word processing, data entry, spreadsheet/data analysis, editing, and formatting).
• Interpersonal skills to collaborate effectively with internal and external customers.
• Strong attention to accuracy and detail required.
• Creative and strategic-thinking abilities.
• Critical thinking and problem-solving abilities.
• Ability to identify and initiate process improvements.
• Professional attitude and the ability to maintain confidentiality.
• Demonstrated ability to work independently and as a team member.
• Excellent organizational and time management skills.
• Excellent written and oral communication and customer service skills required.
• Working knowledge of the various Kansas health care delivery systems is desirable.
• Demonstrate an understanding of Continuous Quality Improvement (CQI) techniques.
• Must live in the United States, candidates residing in the Midwest preferred.

Physical Demands

• Ability to sit for extended periods of time.
• Ability to read computer screens and mail.
• Ability to unpack and move supplies up to 25 lbs.
• Ability to drive an automobile.
• Ability to travel as directed by position requirements.

Work Environment

• Professional and deadline-oriented environment in a remote setting.
• Interaction with internal and external customers.

Additional Duties

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.