Project Specialist

Project Solutions Inc; Rapid City (SD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

CAPM/PMP

Job summary

Project Solutions, Inc. in Rapid City, SD seeks a Project Specialist to coordinate diverse projects across DoD, federal government, construction, and environmental sectors.

You will assist with planning, scheduling, documentation, and communications to keep projects moving from design through closeout. You will work with project managers, engineers, and clients to ensure deliverables, schedules, and budgets stay on track.

Qualifications

• Bachelor's degree required or related field.
• 02+ years of experience in project coordination, administration, construction, engineering, environmental services, government contracting, or related field.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong information management.
• Ability to juggle multiple priorities and meet deadlines.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
• Independent worker with teamwork skills and initiative.
• Problem-solving mindset and willingness to help wherever needed.

Responsibilities

• Partner with Project Managers and project teams to support projects from planning and design through construction and closeout.
• Keep projects organized by tracking schedules, milestones, deliverables, action items, and deadlines.
• Coordinate with clients, contractors, subcontractors, consultants, engineers, and government stakeholders to maintain communication.
• Prepare project status reports, presentations, meeting materials, correspondence, and other deliverables.
• Coordinate project meetings, capture decisions and action items, and ensure follow-ups.
• Track RFIs, submittals, change requests, deliverables, and other documentation.
• Assist with monitoring budgets, invoices, commitments, and financial information.
• Maintain accurate and well-organized project files and records.
• Help identify potential schedule, coordination or documentation issues.
• Gather information, analyze project data, and turn into reports and updates.
• Support project closeout and ensure documentation and deliverables are in place.
• Assist with proposals and business development initiatives when needed.

Skills

Organizational skills

Communication skills

Time-management

Detail-oriented

Problem-solving

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Help Bring Important Projects to Life!

Location: Rapid City, South Dakota

Employment Type: Full-Time

Are you someone who enjoys keeping projects moving, solving problems, bringing people together, and making sure the details don’t fall through the cracks?

If so, Project Solutions, Inc. (PSI) may be the place for you.

We are looking for a Project Specialist to join our team in Rapid City and support a variety of exciting DoD, federal government, construction, engineering, infrastructure, and environmental projects. You will work alongside experienced Project Managers, engineers, construction professionals, environmental specialists, contractors, and clients to help turn project plans into successful outcomes.

This is more than a paperwork role. You will be part of the action - helping coordinate people, information, schedules, and resources to keep projects moving forward.

What You’ll Be Doing

Every project is different, so you will have the opportunity to take on a variety of responsibilities, including but not limited to:

• Partner with Project Managers and project teams to support projects from planning and design through construction and closeout
• Keep projects organized by tracking schedules, milestones, deliverables, action items, and important deadlines
• Work with clients, contractors, subcontractors, consultants, engineers, and government stakeholders to keep communication flowing
• Help prepare project status reports, presentations, meeting materials, correspondence, and other project deliverables
• Coordinate project meetings, capture key decisions and action items, and help make sure follow-ups happen
• Track RFIs, submittals, change requests, deliverables, and other project documentation
• Assist with monitoring project budgets, invoices, commitments, and other project financial information
• Maintain accurate and well-organized project files and records
• Help Project Managers identify potential schedule, coordination, or documentation issues before they become bigger problems
• Gather information, analyze project data, and help turn it into useful reports and updates
• Support project closeout and make sure the right documentation and deliverables are in place
• Assist with proposals and other business development initiatives when neededLook for smarter, more efficient ways to organize information and support project delivery

The Projects You’ll Help Support

At PSI, you could find yourself supporting projects involving:

• Construction & Infrastructure – facility improvements, rehabilitation, construction management, and infrastructure projects
• Federal & DoD Projects – projects supporting federal agencies, military installations, and critical government facilities
• Engineering Projects – working alongside engineering and technical teams to coordinate project activities and deliverables
• Environmental Projects – supporting environmental compliance, remediation, and related technical projects

The variety means there’s always something new to learn and no two days have to look exactly the same.

What Makes You a Great Fit?

We are looking for someone who is organized, curious, proactive, and enjoys being the person who keeps things moving.

You should have:

• A bachelor's degree in Project Management, Business, Construction Management, Engineering, Environmental Science, or a related field preferred
• 02+ years of experience in project coordination, project administration, construction, engineering, environmental services, government contracting, or a related field
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• A sharp eye for detail and a knack for keeping information organized
• The ability to juggle multiple priorities without losing sight of deadlines
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint
• The confidence to work independently and the teamwork skills to collaborate with a diverse group of professionals
• A problem-solving mindset and the willingness to jump in and help wherever needed.

Bonus Points If You Have:

• Experience working on DoD or federal government projects
• Construction, engineering, environmental, or infrastructure experience
• Familiarity with government contracting or federal project requirements
• Experience with project management, scheduling, document control, or cost-control systems
• CAPM, PMP, or another project management certification

Why PSI?

Because your work will matter!

At Project Solutions, you will have the opportunity to contribute to projects that support government missions, military facilities, infrastructure, and communities. You will work with experienced professionals, gain exposure to different types of projects, and build skills that can take your career to the next level.

We are looking for someone who does not just want to check boxes - we want someone who enjoys figuring things out, working with people, taking ownership, and seeing a project come together.

If that sounds like you, we would love to hear from you!

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change. Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO/M/F/Vets