Project Specialist

MSM North America; New Jersey; On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability & Life Insurance

401(k) match

Company-paid benefits

Job summary

MSM North America is seeking a detail-oriented Project Specialist to support project planning, business operations, and program execution across our growing organization. You will work closely with program leadership and cross-functional teams to evaluate requirements, develop execution plans, and recommend solutions for successful project delivery.

The ideal candidate brings strong analytical and organizational skills, 3–5 years of experience in project management support, and the ability to

Qualifications

• Bachelor’s degree in business administration, project management, operations, engineering, or related field preferred.
• 3–5 years of experience in project management support, program operations, contract administration, or related environment.
• Strong analytical, organizational, and problem-solving skills.
• Experience managing multiple priorities with limited day-to-day supervision.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and adapt to changing project requirements.
• Attention to detail and maintaining accurate project records.

Responsibilities

• Support project planning and execution; independently manage activities and develop work plans.
• Analyze project requirements and identify resource needs and execution challenges.
• Support proposal development with cross-functional inputs and materials.
• Evaluate schedules, milestones, and performance to identify risks and corrective actions.
• Coordinate cross-functional initiatives with leadership, engineering, operations, contracts, finance, and supply chain.
• Develop project reporting, assessments, schedules, and leadership-ready presentations.
• Assist with resource and cost planning to identify constraints and adjustments.
• Evaluate and improve existing project management workflows and documentation.
• Manage responsibilities with independent judgment and priority setting.
• Contribute to project lifecycle activities from initiation to closeout.

Skills

Analytical

Organizational

Problem solving

Prioritization

Communication

Excel

PowerPoint

Outlook

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Excel

Job description

MSM North America is seeking a detail-oriented and resourceful Project Specialist to support project planning, business operations, activities, and program execution across our growing organization. This position works closely with program leadership and cross-functional teams to evaluate project requirements, develop execution plans, identify operational challenges, and recommend solutions that support successful project delivery.

The ideal candidate brings strong analytical and organizational skills, experience supporting complex projects, and the ability to exercise independent judgment in managing assigned responsibilities within a dynamic defense contracting environment.

What You'll Do

• Support project planning and execution. Independently manage assigned project activities, evaluate requirements, establish work plans, and recommend approaches to support project objectives.
• Analyze project requirements. Review customer requests, project documentation, and contractual requirements to identify operational considerations, resource needs, and potential execution challenges.
• Support proposal development. Evaluate proposal requirements, coordinate cross-functional inputs, develop supporting project materials, and recommend approaches to address customer needs and submission requirements.
• Evaluate project performance. Analyze schedules, milestones, deliverables, and performance information to identify trends, assess potential risks, and recommend corrective actions.
• Coordinate cross-functional initiatives. Work with program leadership, engineering, operations, contracts, finance, and supply chain to evaluate dependencies, resolve coordination challenges, and support execution priorities.
• Develop project reporting. Prepare project assessments, management reports, schedules, and presentations that provide meaningful analysis and recommendations to support leadership decisions.
• Support resource and cost planning. Assist with evaluating resource requirements, project estimates, and cost information to identify potential constraints and recommend adjustments.
• Improve business processes. Evaluate existing project management practices, identify opportunities for greater efficiency, and recommend improvements to workflows, reporting, and documentation.
• Manage assigned responsibilities. Exercise independent judgment in prioritizing activities, determining appropriate approaches, and resolving project-related challenges within established authority.
• Support project lifecycle activities. Contribute to project initiation, planning, execution, performance evaluation, and closeout activities as business needs evolve.

What You'll Bring

• Bachelor’s degree in business administration, project management, operations, engineering, or a related field preferred, or an equivalent combination of education and relevant experience.
• 3–5 years of applicable experience in project management support, program operations, contract administration, business operations, or a related professional environment.
• Demonstrated experience analyzing project requirements, coordinating complex activities, and developing recommendations to support business objectives.
• Strong analytical, organizational, and problem-solving skills with the ability to evaluate information and recommend effective solutions.
• Experience managing multiple priorities and assigned projects with limited day-to-day supervision.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong written and verbal communication skills with the ability to present information and recommendations to internal stakeholders.
• Ability to exercise sound judgment, take initiative, and adapt to changing project requirements.
• Strong attention to detail and ability to maintain accurate, organized project records.

Experience supporting government contracts, defense programs or technically complex projects is preferred.

What Success Looks Like

You will serve as a reliable resource to program leadership by independently managing assigned project activities, evaluating requirements, and providing recommendations that support informed decision-making. Your ability to anticipate challenges, improve processes, and coordinate effectively across teams will contribute to project performance and the continued growth of MSM North America.

Benefits & Culture

We believe a strong workplace is built on more than benefits. We are committed to fostering a professional, collaborative, and respectful environment where employees are valued, supported, and empowered to succeed.

We complement our workplace culture with a comprehensive benefits package designed to support the health, financial well-being, and work-life balance of our employees. Benefits include medical, dental, and vision coverage; company-paid short-term disability, long-term disability, and life insurance; and the option to purchase additional voluntary life insurance.

To support long-term financial well-being, we offer a 401(k) plan with company match.

Employment Requirements

Employment is contingent upon successful completion of applicable pre-employment screening requirements.

This position may require access to export-controlled information, technical data, company systems, or customer information. The selected candidate must be eligible to access such information in accordance with applicable U.S. laws, regulations, contractual requirements, and company policies.

Equal Employment Opportunity

MSM North America is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Salary: $80000 - $120000 per year