Project Specialist

Georgfischer; Irvine (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Georgfischer in Irvine, CA is seeking a Project Specialist to coordinate the supply of products and services for defined project business, coordinating with Production Planning and Supply Chain to ensure on-time delivery.

The role involves maintaining project schedules, communicating milestones, and leading cross-functional teams, potentially with vendors across locations. A BS/BA and 3–5 years in related fields are preferred, with SAP experience a plus.

Qualifications

• BS/BA degree or equivalent experience required.
• 3 to 5 years in related product or industry preferred.
• SAP experience is a plus.
• Proficient with Microsoft Office.

Responsibilities

• Regularly coordinate with Production Planning on current/upcoming projects.
• Coordinate supply chain to ensure transparent product needs and scheduling.
• Assist Assembly and Custom Products to manage capacity/utilization.
• Coordinate Machine Service for fusion machine and accessories.
• Maintain project schedules, reports, and communications with the team.

Skills

Communication skills

Multi-tasking

Attention to detail

MRP systems

Analytical skills

Team collaboration

Willingness to travel

Education

BS/BA degree or equivalent experience

Tools

SAP

Microsoft Office

Job description

The Project Specialist is responsible for efficiently coordinating the supply of products and services for defined project business.

Project business consists of significant revenue opportunities with customers with specific commercial and/or technical arrangements.

This employee exercises discretion and independent judgment in the performance of office work or works directly related to projects and/or Key Account customers. Regularly and directly assists managers or exempt administrators or works under only general supervision while executing special assignments or performing specialized or technical work requiring special training, experience, and/or knowledge. In addition, this position spends more than 50% of work time performing administrative duties.

Duties & Responsibilities:

• Regularly communicate with Production Planning to communicate current and upcoming projects.
• Supply chain to ensure transparency of product needs and precise scheduling of incoming orders.
• Assembly and Custom Products to understand capacity and utilization rates.
• Machine Service to coordinate fusion machine and accessory needs.
• Maintain the project schedules, and reports and communicate with the project team, risk.
• Lead and support project teams comprised of diverse, cross-functional members, potentially including numerous outside vendors and spanning multiple geographic locations, includes leading project kick-off meetings as necessary.
• Contribute to a high-performing, highly motivated, collaborative team environment of trust, empowerment, accountability, and recognition.
• Manage projects that can range in scope from low complexity to significant growth breakthrough opportunities managed domestically.
• Maintain a sense of urgency, facilitate problem-solving sessions and meetings to address obstacles, and hold team members accountable to program commitments.
• Maintain precise forms of project communication that can be used throughout various levels of the organization, ranging from individual project contributors to senior leadership.
• Participate in Production meetings as required.
• Committed to the protection of the environment and the health and safety of our employees, customers, and neighbors. Responsible for maintaining and continuously improving our Environmental Management System (EMS).
• All other duties as assigned.

Working Relationships:

Internal:

Extensive personal and telephone contact with Production Planning, Supply Chain, Assembly, External Sales, Global Industries, Customer Service, Technical Service, and Machine Service.

External:

Contact with customers to communicate project schedule and product availability.

Desired Requirements:

• BS/BA degree or equivalent experience required.
• 3 to 5 years in related product or industry preferred.
• SAP experience, a plus
• Proficient personal computer skills; familiar with Microsoft Office a plus.

Knowledge, Skills, Training & Abilities:

• Excellent written, verbal, and presentation communication skills
• Ability to efficiently multi-task and meet deliverables, even under pressure.
• Creative and critical thinking with strong attention to detail
• Ability to understand and utilize MRP systems.
• Professional attitude and appearance
• Superior analytical skills
• Ability to work collaboratively on a team.
• Ability to travel on a limited basis.

Work Environment / Physical Requirements:

• Primary work in a climate-controlled office environment, Monday - Friday.
• Typical office/factory environment with possibility of exposure to heat in production areas.
• Ability to discern various colors (wires, electronic components, etc.).
• Ability to lift up to 25 pounds. Occasionally.
• Bending, reaching, and standing as needed.
• Must be able to talk and hear.
• Sitting more than 2/3 of the time.
• Use of hands to finger, handle, or feel over 2/3 of the time.

Salary Range: $70,000 - $95,000 Per Year + Bonus