Project Specialist

Battelle Energy Alliance; Idaho Falls (ID); On-site; USD 47,000 - 112,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer contribution

Paid time off

Relocation package

Tuition assistance

Job summary

Battelle Energy Alliance is seeking a Project Specialist in Idaho Falls to support the Critical Infrastructure Security & Resilience team. The role operates on a 9x80 schedule with every other Friday off at the Idaho Falls facility, contributing to mission-critical projects across federal security domains.

The position emphasizes controlling baselines, coordinating logistics, and interfacing with customers to standardize processes while driving process improvements and audits as needed.

Qualifications

• Bachelor's degree in a relevant field is required at Level 1; higher levels require additional experience or advanced degrees.
• DOE clearance and ability to work in a secured environment (Q clearance) as required.
• Testing Designated Position (TDP) eligibility and pre-employment screening are required.

Responsibilities

• Ensure baselines (technical, schedule, budget) are controlled throughout each project phase.
• Coordinate task activities and document all phases of the work.
• Manage asset management, logistics, procurement, and administrative support for programs.

Education

Bachelor's Degree in a relevant field (Level 1)

Bachelor's Degree + 2 years or Master's/PhD (Level 2)

Job description

Idaho National Laboratory is hiring a Project Specialist to work on our Critical Infrastructure Security & Resilience team. Our team works a 9x80 schedule located out of Idaho Falls, Idaho facility with every other Friday off. You will play an important role in ensuring delivery and capabilities for high-impact mission work supporting Department of Homeland Security, DOE Office of Electricity, and DOE Cybersecurity, Energy Security, and Emergency Response offices.

Idaho National Laboratory needs Project Specialists to support groundbreaking innovations that power America's future by ensuring seamless operations for cutting-edge research in nuclear energy, cybersecurity, and advanced infrastructure, helping the laboratory maintain its legacy as a leader in scientific discovery. You'll ensure technical, schedule, and budget baselines are controlled throughout each project phase, provide support to projects by addressing ongoing equipment and staff logistical needs, manage delivery of support services to customers in accordance with individual program and laboratory requirements, and coordinate task activities ensuring all phases are documented appropriately. Your responsibilities include coordinating asset management, program logistics, procurement activities, and administrative support, developing and standardizing processes to address project needs including ordering, purchasing, receiving, and tracking equipment, identifying and developing plans for new project opportunities, interfacing with customers to identify common needs and develop standardized approaches, developing processes and standard operating procedures to support team members with onboarding and offboarding, tracking team activities and access lists, participating in process improvements, and assisting in performance of self-assessments and audits.

Essential Job Functions and Responsibilities:

• Ensure technical, schedule, and budget baselines are controlled throughout each phase of a project. Provide support to projects by addressing ongoing equipment and staff logistical needs. Manage the delivery of support services products and services to customers in accordance with individual program, project, and laboratory requirements.
• Coordinate task activities and ensure all phases of the task(s) are documented appropriately. Responsible for the effective and efficient management and administration of project tasks.
• Coordinate asset management, program logistics, procurement activities, supporting customers with system needs and questions, process documentation, requirements gathering, and administrative support.
• Develop and standardize processes to address project needs, including ordering, purchasing, receiving, tracking, deployment, and organizing equipment and software for appropriate projects.
• Identify, promote, and develop plans for new project opportunities, and recommend best business practices. Originate documents such as execution plans, project plans, and operations guidelines.
• Interface with customers to identify common needs (including account support and administration) and develop standardized approaches to ensure a high quality of delivery.
• Develop processes and standard operating procedures (SOPs) to support team members with onboarding/offboarding processes, including the issuance and tracking of equipment, gathering requirements from customers, and producing needed process documentation.
• Track team activities and access lists.
• Coordinate internal/external activities in support of project and customer requirements.
• Participate in process improvements and use innovative approaches to develop solutions to problems within established policy.
• Assist in the performance of self-assessments, surveillance appraisals, and audits. Correct identified non-compliance findings and observations. Prepare and submit reports and papers as requested and required.
• May collaborate and provide input for the organization on matters pertaining to its policies, plans, and goals related to the functional area of responsibility when assigned by the manager.
• Mentor other staff and/or subcontractors and train as backup for key functions.

Required:

• Level 1: Bachelor's Degree in a relevant field from an accredited institution and 0 years of experience.
• Level 2: Bachelor's and 2 years of experience. Master's and 0 years of experience. PhD and 0 years experience.
• Relevant experience determined with level.
• Obtain and maintain a DOE "Q" clearance and special accesses as required. When required, must be able to work in a secure work environment to include handling/storing/processing classified and CUI information and adhere to physical and electronic protection standards.
• Testing Designated Position (TDP).

Job Information:

• The pay range for this position is: Level #1 ($47,424 - $92,558) / Level #2 ($57,444 - $112,068). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.

Physical Requirements:

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office and field/laboratory environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of job-related equipment and driving a vehicle. The employee must occasionally lift and/or move up to 25 pounds without assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission:

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision:

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements:

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity:

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information:

INL does not accept resumes from third party vendors unsolicited.