Project Specialist

AIT Worldwide Logistics, Inc.; Chandler (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

AIT Worldwide Logistics, Inc. is seeking a Project Specialist to support cross-functional initiatives related to M&A, real estate, and operations enablement.

This role focuses on timely execution and documentation of deliverables while gaining exposure to high-impact business processes. The position requires a Bachelor's degree in a relevant field and 1+ year of project management experience, with strong communication skills and proficiency in Microsoft Office and Power BI for data

Qualifications

• Excellent written and verbal communication skills and ability to interact with cross-functional teams.
• Highly organized with strong attention to detail in a fast-paced environment.
• Willingness to learn and grow across multiple areas of the business.

Responsibilities

• Support M&A, real estate portfolio management, and operations enablement initiatives.
• Assist with project documentation, templates, and checklists; maintain project plans.
• Coordinate cross-functional meetings and track action items.
• Update dashboards and data visuals used by sales and executives.
• Coordinate onboarding and knowledge transfer for field operations.

Skills

Strong communication

Highly organized

Detail oriented

Curious proactive learner

Education

Bachelor's Degree in Supply Chain Management, Business Administration, Project Management, or related field

Tools

Power BI

Microsoft Office

Job description

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact!We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.® means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

The Project Specialist will support a variety of cross-functional initiatives related to mergers & acquisitions (M&A), real estate portfolio management, and operations enablement. This entry-level position plays a key role in ensuring timely execution and documentation of project deliverables while gaining exposure to high-impact business processes.

Responsibilities

• M&A Documentation & Project Coordination:- Support the development of project documentation, templates, and checklists (e.g., synergy tracking, station go-live, cross-selling readiness, change management).- Maintain and update project plans in response to lessons learned and post-project reviews.- Schedule and coordinate cross-functional meetings and maintain action logs.
• Real Estate Portfolio Support:- Assist with real estate demand management, including intake coordination and prioritization tracking.- Organize and participate in follow-up meetings with key stakeholders (Global Business Systems, IT Infrastructure, Marketing communications, HR, Finance & Accounting, Sales)- Update and maintain the locations database and corresponding Power BI dashboards used by sales and executive teams.
• Operations Training Support:- Coordinate with operational leaders (e.g., Joe and David) to facilitate onboarding and knowledge transfer regarding field operations.- Track learning activities and develop an understanding of training timelines and milestones.
• Ongoing Support and Development:- Support continuous process improvement efforts and change management communication.- Gain eventual exposure to Contract Logistics (CL) and broader supply chain solutions.- Participate in cross-departmental special projects to deepen understanding of business infrastructure.
• May assist in other projects and processes as needed
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Education Bachelor's Degree in Supply Chain Management, Business Administration, Project Management, or related field (or equivalent experience) (Required)
• Experience 1+ years project management experience (Required)
• Knowledge, Skills, and Abilities Highly organized, detail-oriented, and eager to learn in a fast-paced environment
• Strong verbal and written communication skills; able to engage with multiple departments
• Proficient in Microsoft Office Suite and basic knowledge of Power BI or other data visualization tools is a plus
• Comfortable managing multiple tasks and maintaining attention to detail under time constraints
• Curious, proactive, and willing to learn and grow across multiple areas of the business
• General knowledge and understanding of freight forwarding
• Licenses and Certifications Certified Project Management Professional (PMP)-PMI - (Preferred)

About AIT Worldwide

Join us at AIT, where we believe every day presents an opportunity to make a global impact! We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.® means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.