Project Specialist

Johns Hopkins University; Baltimore (MD); On-site; USD 62,000 - 109,000; Full time

Job summary

Johns Hopkins University is seeking a Project Specialist for the Department of Facilities Management. The role entails supporting project planning and execution, ensuring alignment with strategic priorities, and managing communications across projects to enhance departmental effectiveness.

Qualifications

• Five years of related experience required.
• Project Management Professional (PMP) certification preferred.

Responsibilities

• Manage full project planning lifecycle.
• Support data collection and analysis.
• Provide regular updates on project status.

Skills

Project management experience

Excellent planning

Communication skills

Detail-oriented

Education

Bachelor's Degree in related field

Tools

Microsoft Office Suite

Microsoft Visio

Microsoft Publisher

Job description

The Department of Facilities Management (FM) is seeking a Project Specialist who supports the strategic planning for the department and the development and implementation of projects focused on Facilities Planning impacting faculty, staff and students, research and education.

The Project Specialist is responsible for supporting the implementation, coordination, status reporting and stability of divisional and department-wide projects. These projects will have a significant and direct impact on the strategic priorities and administrative and fiscal operations of the Bloomberg School of Public Health division, academic and research departments, and Facilities Management.

Specific Duties & Responsibilities

• Carries out all phases of assigned projects where applicable.
• Defines projects in collaboration with key stakeholders.
• Assembles appropriate project team and defines key tasks and deadlines necessary for execution of deliverable.
• Assembles comprehensive project plans and communicates project teamwork assignments.
• Executes necessary follow-up during implementation.
• Supports data collection and analysis to identify strategic and operational opportunities, monitor project outcomes, and closes projects with after-action reviews.
• Oversees implementation of strategic plan in partnership with Director, Assistant Directors, Administrators, Facilities Services Manager and Maintenance Planner for Strategic Projects.
• Manages full project planning lifecycle of all strategic and operational FM projects (planning, initiating, implementing, monitoring and controlling, and closing).
• Adheres to established project management processes and methodologies to ensure projects are delivered on time, within budget, according to established procedures, adhere to high quality standards and meet assigned expectations.
• Leverages project management tools (charts, diagrams, plans, data management systems, schedules, documentation, established practices, communications procedures) to update departmental leadership of project status or barriers to implementation.
• Closes projects with after-action reviews.
• Provides regular updates to Facilities Services Manager and Departmental Leadership on project progress using templates and project dashboard.
• Implements and manages change in project scope to ensure completion of strategic priorities, procedures, and requirements.
• Evaluates and assesses overall results of projects for efficacy and effectiveness.
• Supports departmental communications via the departmental email, Maximo, Microsoft Teams, Facilities Management website etc.
• Supports Facilities Management Department in prioritizing and executing departmental space and equipment planning, facilities construction and renovation, and coordinating faculty and staff relocations.
• Ensures projects fall within scope and budget set by department and as approved by FM.
• Provides administrative and technical support and calendar management assistance to Facilities Management Department.
• Researches information (trends, standards, guidelines, challenges) for department projects to prepare progress presentations.

Supports the Facilities Management Department as a resource as follows

• Customer Service Standards.
  
• Communications/Bulletins/Alerts/SPHeed Read/Announcements.
• Maximo Operations.
• Archival Document Center/Records Management.
• Lab Equipment Requests.
• Space Requests.
• Furniture Requests.
• Scope/Schedule/Budget.
• Small Projects.
• Other duties as assigned.

Special Knowledge, Skills & Abilities

• Demonstrated project management or other operational improvement experience in clinical, research, academic or facilities services environment preferred. Proficiency with Microsoft Office Suite, Microsoft Visio, Microsoft Publisher and other business applications required.
• Detail-Oriented and highly organized.
• Excellent planning and time management skills
• Thrives in collaborative environment.
• Strong communication and interpersonal skills with customers, team, stakeholders, vendors, and external constituents.
• Business & Strategy Experience.
• Customer-focused mindset in supporting organizational faculty and staff.

Minimum Qualifications

• Bachelor's Degree in related field.
• Five years of related experience.
• Additional related experience may substitute for required education and additional related education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Project Management Professional (PMP) certification or equivalent preferred.

Classified Title: Project Specialist
Role/Level/Range: ATP/04/PD
Starting Salary Range: Min $62,300 - Max $109,000 Annually ($80,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri 8:30 AM - 5:00 PM
Exempt Status: Exempt
Location: School of Public Health
Department name: Facilities Management
Personnel area: School of Public Health

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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