Project Scheduler, Senior

Crossflow Technologies, Inc.; Dayton (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

Crossflow Technologies is seeking a Senior Project Scheduler in Kettering, OH, to manage the Integrated Master Schedule for key Air Force projects. Ideal candidates will possess advanced skills in Microsoft Project, Agile methodologies, and extensive experience in DoD environments. The role demands strong leadership in managing scheduling efforts across teams, ensuring that project goals are met efficiently. Join a company that values work-life balance, fosters professional development, and prioritizes community engagement.

Benefits

Exceptional health, dental, and vision coverage

401(k) retirement plan & company matching

Paid parental & bereavement leave

Professional development funding

Generous PTO accrual & flexible leave policy

Mentorship program

Crossflow Kudos Spot Bonus Program

Qualifications

• 10+ years of experience including 5 in DoD.
• Advanced proficiency in schedule management tools.
• Ability to perform tasks independently and oversee junior personnel.

Responsibilities

• Planning and maintaining the Integrated Master Schedule (IMS).
• Coordinating with stakeholders to ensure project milestones are met.
• Producing IMS technical outputs including GANTT charts and critical path analysis.

Skills

Agile methodologies

Microsoft Project

Schedule management

Risk management

DoD acquisition policy

Critical path analysis

Education

MA/MS in Business Administration

BA/BS in Business Administration

Tools

MS Office

MS Teams

MS SharePoint

Jira

Confluence

Job description

Job Title: Project Scheduler, Senior

Location: Kettering, OH (Dayton, WPAFB)

Crossflow Technologies, Inc. has an exciting opportunity for a Project Scheduler located in Kettering, OH (Dayton, WPAFB) to support our EPASS GB contract. As part of the AFLCMC/GB Business and Enterprise Systems Directorate, the Maintenance Repair and Overhaul Initiative (MROi) is a DOTMLPF-P transformation and standardization of both the business processes and enabling materiel solution which provides Air Force Sustainment Center (AFSC) with an integrated capability for planning, scheduling and executing organic depot maintenance to support agile planning, optimized workload assignment, resource allocation and integrated quality.

This position requires a highly motivated Project Scheduler who will be responsible for planning, developing, and maintaining the Integrated Master Schedule (IMS) in accordance with Agile delivery principles, business capability planning, and Air Force acquisition governance. This position requires advanced proficiency in Microsoft Project, a strong understanding of Agile methodologies, and experience navigating DoD and Air Force acquisition policy frameworks. Job duties include, but not limited to:

• Develop and manage a comprehensive Integrated Master Schedule (IMS) aligned with DoDI 5000.75 for BCAT I business system programs.
• Translate functional capability planning (capability drops, MVPs, and functional increments) into actionable schedule artifacts integrated with Agile delivery timelines.
• Ensure IMS supports capability delivery planning, system implementation, and decision support processes including Functional Requirements Evaluation, Functional Sponsor approval, and Business Capability Lifecycle (BCL) events.
• Coordinate with Functional Leads, Product Owners, Scrum Teams, and government stakeholders to reflect accurate sprint/increment timelines, dependencies, and delivery milestones.
• Produce IMS technical outputs including:
  • GANTT charts
  • Network logic diagrams
  • Critical path analysis and risk-adjusted timelines
• Integrate Agile constructs (sprints, backlogs, epics/features) with BCAT reporting structures to ensure traceability of business outcomes to schedule milestones.
• Align scheduling efforts with documentation and events required by DoDI 5000.75, including:
  • Capability Needs Statement (CNS)
  • Business Case Analysis (BCA)
  • Acquisition Strategy and Implementation Plans
• Support cross-functional schedule integration across cybersecurity, testing, functional governance, and enterprise architecture.
• Facilitate schedule reviews and deliver updates to Air Force PMOs, Functional Sponsor organizations, and oversight bodies (e.g., SAF/AQ, SAF/CN).
• Analyze schedule performance trends and provide recommendations for corrective actions to keep programs aligned with defined cost, schedule, and capability goals.
• Support the preparation of artifacts required for BCL governance reviews, including Functional Capability Boards (FCBs) and Milestone Decision Authority (MDA) briefings.

Job Requirements

• Advanced Degree (MA/MS) in Business Administration, Management Information Systems or other relevant discipline and 10 years of experience, 5 of which must be in the DoD, or
• BA/BS Degree in Business Administration, Management Information Systems or other relevant discipline and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD, or,
• 15 years of directly related experience with proper certifications, 8 of which must be in the DoD.
• Demonstrated experience with BCAT I or other major business system programs
• Expertise in Microsoft Project, including master-subproject linking, critical path tracking, and baseline analysis
• Deep understanding of DoDI 5000.75, business capability acquisition lifecycle, and governance artifacts
• Strong working knowledge of Agile and DevSecOps delivery models, especially as applied in DoD environments
• Proven ability to translate Agile roadmaps and backlog priorities into integrated schedules
• Possesses the advanced knowledge, experience and recognized ability to be considered highly skilled in their technical/professional field.
• Possesses the ability to perform tasks independently and oversee the efforts of junior and journeyman contractor personnel within the technical/professional discipline.
• Demonstrates advanced knowledge of their technical/professional discipline as well as possess a comprehensive understanding and ability to apply associated standards, procedures, and practices in their area of expertise (Program Office, Enterprise and Staff Level Support interface).
• Must be proficient with MS Office applications (Word, PowerPoint, Project, Excel, Outlook, etc.)
• Knowledge and proficiency with MS Project is required for this position
• Must be familiar with using MS Teams and MS SharePoint for project collaboration
• Experience with managing Air Force Risk Management process in support of the acquisition process
• A working understanding of Agile Development
• Prior experience supporting Air Force PMOs, AFLCMC, or SAF-level business system programs - Preferred
• Prior experience with DoD Acquisition programs under DoD 5000.02 or 5000.75 policy
• Familiarity with Atlassian Tools; Jira and Confluence
• Candidate must be a US Citizen
• Candidate must possess and maintain a T3/SECRET Clearance

Preferred:

Certified Scrum Master (CSM) or SAFe Agilist - Preferred but not required

U.S. Citizenship Required for this Position: Yes

Job Type: Full time

Security Clearance: Tier 3/Secret

Schedule: (M-F; 8-5)

Work Location: Kettering, OH

Travel: <10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Equal Opportunity/Affirmative Action Employer: Crossflow ensures that employment decisions and personnel actions are administered fairly, equitably, and in compliance with the federal, state, and local laws and regulations governing EEO and personnel management. All qualified individuals will receive consideration for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Why Crossflow? Crossflow Technologies is proud to offer such wonderful benefits and perks to our employees; however, we feel the biggest perk is our company culture. We harbor a culture that extends down to the individual level by hiring people who understand and embrace our company values. Values like fervently protecting work-life balance and celebrating the achievements of others. To help guide and shape this environment, we strive to solicit feedback as frequently as possible through direct conversations and anonymous input. We take great pride in the fact that we've won the Best Places to Work award for the past four years - particularly when paired with having made the Inc. 5000 list for growth the same four years. To us, this demonstrates our ability to effectively scale our culture showing that Crossflow has been and continues to be, a place that people want to be.

Benefit-Eligible Employee Perks:

EXCEPTIONAL HEALTH, DENTAL, AND VISION COVERAGE
Crossflow is pleased to offer employees with exceptional single and family options for health, dental, and vision coverage. Payments are taken from the first two paychecks of each month. At a glance,
• Health coverage choices (including an HSA) ranging from $0.00 to $146.40;
• Dental coverage ranges from $4.00 to $15.00; and
• Vision coverage ranges from $4.33 to $11.41.

CROSSFLOW KUDOS SPOT BONUS PROGRAM
We created a unique performance bonus program called Crossflow Kudos. Throughout the year, employees are nominated by other employees, company leads, and even individuals outside of Crossflow to receive additional compensation and personal recognition for their positive work. There are six broad categories in which employees can earn Kudos awards.

401(k) RETIREMENT PLAN & COMPANY MATCHING
Crossflow uses Principal as our 401(k) plan sponsor. Employees can choose payroll deduction and fund investing options. Payroll deductions will begin the month following your enrollment. Crossflow matches 100% of the first 3% of compensation, plus 50% of the next 2% of compensation.

HIGHER EDUCATION ASSISTANCE PROGRAM
Crossflow offers education assistance to benefit-eligible employees for degree programs at their director's discretion. Crossflow feels that a well-rounded education, even outside of an employee's current role, can enhance an employee's skillset and increase the company's value.

GENEROUS PTO ACCRUAL & FLEXIBLE LEAVE POLICY
Crossflow currently grants 11 federally observed paid holidays. In addition to these holidays, Crossflow offers a minimum of 2 weeks of paid time off (PTO) to all full-time employees. Employees may utilize PTO for any reason (sickness, vacation, personal day, etc.) and can carry over a maximum of 120 hours from year to year. Many employees are authorized to work additional hours within a normal, forty-hour pay period. This approval is included in the employee's offer letter for employment. These extra hours may be banked for compensatory (comp) time off.

PAID PARENTAL & BEREAVEMENT LEAVE
To help our employees be present with family during major life events, Crossflow provides additional PTO. We offer varying types of paid Parental Leave to aid birthing, non-birthing, and adoptive parents transition into parenthood. Crossflow also recognizes the importance of supporting employees who endure a death in their family by providing up to 5 days of paid Bereavement Leave a year.

PROFESSIONAL DEVELOPMENT FUNDING
We support employees who seek out personal or professional growth opportunities through a myriad of enabling programs to further equip themselves. Professional Development includes, but is not limited to, training courses, certificate programs, memberships to industry groups, and materials.

EMPLOYEE DRIVEN COMMUNITY ENGAGEMENT
We create as many opportunities as possible for employees to meet and build community. We offer monthly team bonding activities, allowing team members to assemble on a different level than at work. In addition to these gatherings, in 2021 we established Crossflow Cares, an employee-owned and operated charitable organization focused on awarding grants and providing volunteers to local non-profits. Furthermore, Crossflow Technologies is committed to serving the public by investing a large portion of our net income in the greater Huntsville/Madison County area.

MENTORSHIP PROGRAM & MORALE LUNCHES
The most successful people in the world always have a terrific team behind them, and Crossflow chooses to be the team behind the people, cheering our employees on to meaningful successes. Our Mentorship Program involves strategically pairing a protégé with a mentor who understands an employee's career aspirations and provides coaching towards that goal. A less structured version of this is our Morale Lunch program. We committed a portion of our budget to support our leads to meet with their team members over lunch and facilitate quality catch up sessions. The morale lunches have become a great tool for maintaining open communication and gaining insightful feedback.