Project Scheduler

CycloKinetics; Salt Lake City (UT); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

15 Days PTO

Medical Insurance

401(k) Savings Plan

Vision Insurance

HSA/FSA

Job summary

CycloKinetics in Salt Lake City, UT is seeking a Project Scheduler to develop and maintain integrated schedules for large-scale capital programs from FEL through startup. You will coordinate with engineering, procurement, and construction to track critical path, resources, and milestones.

The role requires 4–7 years scheduling experience, expert in MS Project or Primavera P6, CPM and EVMS concepts, and strong Excel and communication skills.

Qualifications

• 4–7 years of scheduling experience on capital projects in industrial, energy, chemical, or infrastructure settings.
• Advanced proficiency with Microsoft Project or Primavera P6, including baselines and resource loading.
• Knowledge of CPM scheduling, EVMS, and progress measurement.
• Experience reviewing contractor schedules on EPC/EPCM projects.
• Strong Excel skills and ability to communicate schedule drivers clearly to non-specialists.
• Experience with multi-project environments and portfolio roll-ups.

Responsibilities

• Build and maintain Level 1–4 schedules aligned to WBS and stage-gate deliverables.
• Support enterprise scheduling environment and portfolio roll-ups for leadership reporting.
• Develop IMS and Level 1 summaries for executive reporting.
• Analyze cross-project dependencies, shared resources, and long-lead procurement.
• Review EPC/EPCM contractor schedules for logic, durations, and critical path.
• Produce monthly and weekly schedule updates with progress and forecast
• Perform schedule risk analysis and develop recovery or mitigation plans.
• Coordinate with cost control, procurement, engineering, and construction teams.

Skills

Scheduling experience

MS Project/Primavera P6 proficiency

CPM scheduling knowledge

Earned value management

Excel skills

Clear communication to non-specialists

Education

Bachelor's degree in engineering or related field

Tools

Microsoft Project

Primavera P6

Power BI

Job description

CycloKinetics, is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact focused on building scalable, domestic energy solutions that power the future of propulsion. CycloKinetics is based in Salt Lake City, Utah.

Job Summary

The Project Scheduler develops, maintains, and analyzes integrated project schedules for large-scale capital projects from front-end loading (FEL) through construction, commissioning, and startup. The role also supports enterprise-level scheduling, rolling project schedules up into a portfolio view so leadership can manage critical path, resource demand, contractor performance, and funding and milestone commitments across the full capital program. The Project Scheduler will also manage and update the internal Research & Development (R&D) project schedule, tracking critical interdependencies between R&D scope and project execution.

Essential Functions & Responsibilities

• Build and maintain resource- and cost-loaded Level 1-4 schedules in Microsoft Project or Primavera P6, aligned to the work breakdown structure (WBS) and stage-gate deliverables
• Support the enterprise scheduling environment, including the enterprise project structure (EPS), standardized calendars, codes, and global resource pools, so project schedules roll up consistently
• Develop and maintain program- and portfolio-level integrated master schedules (IMS) and Level 1 summary schedules for executive and investment committee reporting
• Analyze cross-project dependencies, shared resources, and long-lead procurement across the portfolio, and support capacity planning and prioritization
• Integrate and review EPC/EPCM contractor schedules, validating logic, durations, float, and critical path
• Produce monthly and weekly schedule updates, including progress measurement, variance analysis, and forecast completion dates
• Perform schedule risk analysis (e.g., Monte Carlo) and support contingency and schedule-reserve development
• Run critical path, near-critical path, and what-if analyses, and recommend recovery or mitigation plans
• Evaluate contractor change orders and delay claims for schedule impact; support time-impact analysis
• Maintain baseline and re-baseline control, including revision history and change documentation
• Partner with cost control, procurement, engineering, and construction to maintain integrated cost/schedule reporting (earned value)
• Track long-lead procurement and permitting milestones, and report on external milestones tied to financing or government funding
• Prepare schedule deliverables that meet government and funding-agency reporting requirements
• Contribute to schedule standards, templates, and lessons learned

Required Qualifications

• Bachelor's degree in engineering, construction management, or a related field (or equivalent experience).
• 4-7 years of scheduling experience on capital projects in industrial, energy, chemical, or infrastructure settings.
• Advanced proficiency in Microsoft Project or Primavera P6, including baselines, calendars, relationships, and resource loading.
• Working knowledge of enterprise scheduling concepts: multi-project environments, EPS/OBS structures, portfolio roll-ups, and cross-project resource management.
• Working knowledge of CPM scheduling, earned value management, and progress measurement.
• Experience reviewing contractor schedules on EPC or EPCM execution.
• Strong Excel skills and the ability to communicate schedule drivers clearly to non-specialists.

Preferred Qualifications

• Experience with enterprise scheduling platforms (P6 EPPM, Primavera Cloud, or similar) and portfolio reporting.
• Experience on government projects (e.g., DOE, DoD, or other federal or state-funded programs), including familiarity with IMS deliverables, EVMS (ANSI/EIA-748), and schedule quality assessments such as the DCMA 14-point check
• PSP (AACE) or PMI-SP certification, or in progress.
• Experience with schedule risk tools (Oracle Primavera Risk Analysis, Acumen, or similar).
• Experience with projects in synthetic and renewable fuels, power generation, oil & gas, process facilities, or defense-adjacent infrastructure.
• Exposure to stage-gate/FEL frameworks and projects with grant, loan, or government-funded milestone reporting.
• Familiarity with Power BI or similar reporting tools.

Physical Demands

Physical requirements may include lifting and/or moving items weighing up to fifty (50) pounds, bending, standing, reaching, climbing, walking, and prolonged sitting may be required. Must have safe work habits and perform all duties in accordance with company safety policies. Personal protective equipment is provided by the company, and its use is mandatory.

Genera l

This position is based in Salt Lake City, Utah, with work performed on-site. CycloKinetics is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace. Employment is contingent upon successful completion of a background verification and drug screens.

CycloKinetics offers a competitive compensation and benefits package including:

• 15 Days of PTO
• 12 Paid Holidays
• Medical Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) Savings Plan (including Roth options)
• Basic Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Employee Assistance Program (EAP)
• ESOP
• Bonus Potential

EEO Statement

CycloKinetics is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds. All employment decisions at CycloKinetics are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran status, marital status, parental status, pregnancy, genetic information, or any other legally protected status.

We’re looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our organization!

FLSA Classification: Exempt