PROJECT QUOTATIONS SPECIALIST (45342)
City Electric Supply
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Benefits offered by this job
Job summary
City Electric Supply in Apex, NC is seeking a Project Quotations Specialist to prepare, manage, and coordinate detailed quotations for industrial projects based on customer requirements, technical specs, and product capabilities.
You will work with engineering, sales, procurement, and manufacturing to ensure accurate, timely quotes, maintain pricing templates, and support vendor negotiations. This role requires 2–5 years of estimating experience and proficiency with Excel and ERP/CRM tools.
Qualifications
- Associate’s or Bachelor’s degree in Business, Engineering, Construction Management, or a related field.
- 2–5 years of experience in estimating, quoting, or project coordination, preferably in a technical or B2B environment.
- Proficiency in Microsoft Excel, ERP/CRM platforms (e.g., Salesforce, SAP, NetSuite), and document management tools.
Responsibilities
- Review and interpret customer RFQs, specifications, drawings, and related documentation.
- Develop accurate cost estimates, pricing, and technical proposals using internal tools, ERP systems, and vendor inputs.
- Generate detailed quotes using internal pricing tools, vendor quotes, and BOMs, ensuring compliance with NEC, UL, and client requirements.
- Prepare and format bid packages, including pricing sheets, technical documentation, exclusions, and lead time information.
- Collaborate with engineering, sales, procurement, and manufacturing to ensure quotations align with capability, scope, and timelines.
- Coordinate with vendors and distributors for pricing, lead times, and product availability (e.g., Siemens, Eaton, ABB, Schneider).
- Maintain a library of standard pricing templates, quote formats, and historical data for reference and continuous improvement.
- Ensure quotes comply with internal pricing strategies, margin requirements, and commercial terms.
- Track and follow up on outstanding quotes; support sales team in negotiations or clarifications.
- Support the sales team with bid follow-ups, value engineering options, and customer clarifications.
- Respond to customer inquiries and provide updates or revisions as needed.
- Maintain records of all quotations and communications for audit and project tracking.
- Participate in internal project reviews and handoff meetings to ensure smooth transition from proposal to execution.
- Identify trends in pricing, win rates, and material costs to support continuous improvement in the quoting process.
- Identify opportunities to streamline quoting processes or improve win rates through analytics and feedback.
Skills
Education
Tools
Job description
Job Location: Strategic District Branch - Apex, NC 27502
Looking to start an exciting new career? City Electric Supply (CES) offers excellent career opportunities for people who are friendly and passionate about providing incredible customer service. Benefits include medical, dental, and vision insurance, 401K, paid time off, and internal growth opportunities.
CES is a family-owned electrical wholesaler with the benefits of a worldwide service network and the personal service of a neighborhood store. Our \"customer service first\" core value has allowed us to grow continually for over 65 years while keeping our founding principle of empowering people to make local business decisions. CES now employs more than 7,400 people at over 1,000 branches worldwide, of which there are over 650 branches across North America. Our vision is to add 30-35 branches a year, while staying true to our Company values.
Do you want to be part of the newly formed and rapidly growing Strategic Accounts Group with the opportunity to utilize your knowledge and creativity while helping build out a new division for an established family-owned business? City Electric Supply’s Strategic Accounts Group is focused on expanding the branch networks capabilities with a centralized customer focused group allowing us to leverage the scale of our branch network to provide solutions to our customers. If you’re someone who enjoys a challenge with the opportunity to build something while having the flexibility to make decisions, this is the team for you.
The Project Quotations Specialist is responsible for preparing, managing, and coordinating detailed project quotations based on customer requirements, technical specifications, and product capabilities. This role plays a key part in supporting the sales and project management teams by ensuring accurate, timely, and competitive quotes for customer proposals, bids, and tender submissions.
- Review and interpret customer RFQs (Requests for Quotation), specifications, drawings, and related documentation.
- Develop accurate cost estimates, pricing, and technical proposals using internal tools, ERP systems, and vendor inputs.
- Generate detailed quotes using internal pricing tools, vendor quotes, and BOMs, ensuring compliance with NEC, UL, and client requirements.
- Prepare and format bid packages, including pricing sheets, technical documentation, exclusions, and lead time information.
- Collaborate with engineering, sales, procurement, and manufacturing to ensure quotations align with capability, scope, and timelines.
- Coordinate with vendors and distributors for pricing, lead times, and product availability (e.g., Siemens, Eaton, ABB, Schneider).
- Maintain a library of standard pricing templates, quote formats, and historical data for reference and continuous improvement.
- Ensure quotes comply with internal pricing strategies, margin requirements, and commercial terms.
- Track and follow up on outstanding quotes; support sales team in negotiations or clarifications.
- Support the sales team with bid follow-ups, value engineering options, and customer clarifications.
- Respond to customer inquiries and provide updates or revisions as needed.
- Maintain records of all quotations and communications for audit and project tracking.
- Participate in internal project reviews and handoff meetings to ensure smooth transition from proposal to execution.
- Identify trends in pricing, win rates, and material costs to support continuous improvement in the quoting process.
- Identify opportunities to streamline quoting processes or improve win rates through analytics and feedback.
- Associate’s or Bachelor’s degree in Business, Engineering, Construction Management, or a related field.
- 2–5 years of experience in estimating, quoting, or project coordination, preferably in a technical or B2B environment.
- Proficiency in Microsoft Excel, ERP/CRM platforms (e.g., Salesforce, SAP, NetSuite), and document management tools.
- Ability to read electrical plans, specifications, and technical drawings.
- Excellent written and verbal communication skills.
- Highly organized with the ability to manage multiple priorities in a fast-paced setting.
- Effective communication and interpersonal skills, especially in cross-functional collaboration.
- Strong organizational and time management skills with attention to detail.
- Ability to analyze complex project requirements and provide accurate, competitive quotations.
- Proficiency in using ERP and quoting tools to create, track, and maintain project documentation.
- Collaborative mindset with the ability to work effectively across sales, engineering, procurement, and manufacturing teams.
- Problem-solving and critical thinking skills to identify solutions, streamline processes, and improve efficiency.
- Customer-focused approach with the ability to maintain positive relationships and support internal and external stakeholders.
- Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment.
- Adaptability and flexibility to respond to changing priorities and project requirements.
- Medical, Dental, Vision Insurance.
- 401(k) company match program.
- Telehealth.
- Short-term and Long-term disability insurance.
- Basic and AD&D Life Insurance paid for by the company.
- Critical Illness, Hospital Confinement, Accident Insurance, Supplemental Life Insurance.
- Employee Assistance Program.
- Mental, physical, financial wellness.
- Auto and Home Insurance discount.
- Paid Time Off and 7 paid Holidays.
- Paid Pregnancy, Parental, and Adoption Leave programs.
- Employee Discount Program.
- Training Programs.
- Internal growth opportunities in a fast-growing company.
- In some jurisdictions, state or local laws address sick leave or other leaves of absence. The Company complies with all such laws. This policy shall apply only to the extent it does not conflict with applicable law.
This position has no supervisory responsibilities.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is very active and requires standing, walking, bending, kneeling, stooping, and climbing. The employee must be able to lift and move items up to 50 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law. We support protected veterans and individuals with disabilities through our affirmative action program.
If you have a disability and need a reasonable accommodation to complete any part of the application process, or if you have difficulty accessing or using the online application process and need an alternative method, please contact us at HRServices@cityelectricsupply.com or 1-855-571-2477.
City Electric Supply is a drug free workplace. For further information about CES, visit our website at www.cityelectricsupply.com.
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