Project Program Manager II - CDIP

King County; Seattle (WA); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Une opportunité passionnante pour un Project Program Manager II au sein de King County, où vous serez responsable de la gestion de projets visant à améliorer les services publics de santé. En tant que leader engagé dans l'équité, vous collaborerez avec diverses équipes pour optimiser les processus et assurer l'accessibilité des ressources de santé aux populations diversifiées. Ce rôle exige une solide expérience en gestion de projets et une maîtrise des outils O365, et vous aurez l'occasion de contribuer à un système de santé plus équitable.

Qualifications

• Expérience minimale de trois ans en gestion de projets ou amélioration des processus.
• Capacité à gérer des projets complexes et à communiquer efficacement.
• Maîtrise des outils O365, y compris Excel et SharePoint.

Responsibilities

• Co-créer et gérer des procédures opérationnelles pour les subventions et les contrats.
• Analyser l'efficacité des processus et proposer des améliorations.
• Soutenir les équipes avec des outils de gestion de projet.

Skills

Project Management

Process Improvement

Effective Communication

Detail Oriented

Tools

Microsoft Excel

O365 Applications

SharePoint

Microsoft Teams

Job description

The Chronic Disease & Injury Prevention section (CDIP) of Public Health Seattle & King County is seeking an enthusiastic and highly motivated Career Service Project Program Manager II to join our team!

If you are interested in helping to shape an anti-racist system with an equity focus on internal operations and process improvement – this position is for you. This Project Manager will work on a variety of special projects to support public health programs to work more equitably and effectively with community partners, particularly those serving diverse populations that would benefit most from access to public health services and resources.

This Project Manager will work collaboratively with the division’s admin and finance teams as well as across a variety of CDIP programs including: Breast Cervical and Colon Health Program (BCCHP); Climate Change; Community Health Worker Program (CHW); Communities of Opportunity (COO); Cannabis, Tobacco, and Vaping Prevention (CTVP); Racial and Ethnic Approaches to Community Health (REACH); Healthy Eating Active Living (HEAL); Violence and Injury Prevention (VIP); Overdose Prevention & Response Team; Best Starts for Kids (BSK); and Regional Gun Violence (RGV). Primary duties include co-creating, tracking, and managing operating procedures for grantmaking, contracting, and invoicing; analyzing the effectiveness of processes; providing recommendations to improve the efficiency and quality of standard operating procedures; supporting teams with project management tools and resources to meet their goals; and supporting teams to successfully use O365 applications including SharePoint, Microsoft Teams, Microsoft Lists, and/or Power Automate.

We are looking for team members who are detail oriented, skilled in process improvement, effective communicators, and dedicated to equity. Individuals who have lived experience and/or who have worked in an administrative or finance process improvement role with a community-based organization that has contracted with King County are strongly encouraged to apply. We seek to operationalize and embed equity in all our work.

The Chronic Disease & Injury Prevention section (CDIP) of Public Health Seattle & King County is seeking an enthusiastic and highly motivated Career Service Project Program Manager II to join our team!

If you are interested in helping to shape an anti-racist system with an equity focus on internal operations and process improvement – this position is for you. This Project Manager will work on a variety of special projects to support public health programs to work more equitably and effectively with community partners, particularly those serving diverse populations that would benefit most from access to public health services and resources.

This Project Manager will work collaboratively with the division’s admin and finance teams as well as across a variety of CDIP programs including: Breast Cervical and Colon Health Program (BCCHP); Climate Change; Community Health Worker Program (CHW); Communities of Opportunity (COO); Cannabis, Tobacco, and Vaping Prevention (CTVP); Racial and Ethnic Approaches to Community Health (REACH); Healthy Eating Active Living (HEAL); Violence and Injury Prevention (VIP); Overdose Prevention & Response Team; Best Starts for Kids (BSK); and Regional Gun Violence (RGV). Primary duties include co-creating, tracking, and managing operating procedures for grantmaking, contracting, and invoicing; analyzing the effectiveness of processes; providing recommendations to improve the efficiency and quality of standard operating procedures; supporting teams with project management tools and resources to meet their goals; and supporting teams to successfully use O365 applications including SharePoint, Microsoft Teams, Microsoft Lists, and/or Power Automate.

We are looking for team members who are detail oriented, skilled in process improvement, effective communicators, and dedicated to equity. Individuals who have lived experience and/or who have worked in an administrative or finance process improvement role with a community-based organization that has contracted with King County are strongly encouraged to apply. We seek to operationalize and embed equity in all our work.

Commitment to Equity and Social Justice:
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx


Who May Apply:
This full-time position is open to all qualified applicants. Work Schedule:
Monday – Friday | 40 hours weekly, 8a.m to 5p.m.
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

• Work collaboratively and facilitate meetings with CDIP program managers and the admin/finance team to identify and implement opportunities for process improvement.
• Understand internal administrative and operational processes for grantmaking, contracting, and invoicing; work with stakeholders to co-create recommendations and implement changes that will improve quality and promote efficiency.
• Draft and maintain standard operating procedures that adhere to King County policies and procedures for CDIP contracting and invoicing while ensuring staff feedback is integrated.
• Clearly communicate and monitor team progress, coordinate tasks among team members, as well as support team member and stakeholder engagement during projects.
• Develop work plans, timelines, schedules, and reports to ensure that programs can successfully meet their goals and objectives.
• Support teams to effectively use various O365 applications including SharePoint, Microsoft Teams, Microsoft Lists, and/or Power Automate by working closely with staff to identify business needs, help set up and organize sites, as well as develop trainings and tutorials.
• Prepare agendas, meeting notes, and related information to support a variety of projects such as: monthly CDIP all-staff meetings, equity & social justice priority projects, SharePoint migration projects, employee giving campaigns, new hire onboarding presentations, and more.
• Assist in data collection and analysis for assigned projects; prepare summary reports of analysis.
• Draft, proofread, and finalize documents, including letters, memos, and reports.
• Perform other duties as assigned.

• Minimum three years of experience in project management/planning or process improvement OR any combination of education and experience that clearly demonstrates the ability to perform the job duties of the position.
• Demonstrated ability to successfully manage complex projects with diverse project teams and effectively communicate across multiple audiences.
• Advanced demonstrated ability in gathering, analyzing, and presenting information using Microsoft Excel and other Office 365 tools.
• Proficiency using and supporting teams to effectively utilize SharePoint and Microsoft Teams.
• Ability to manage and prioritize multiple shifting priorities; ability to work under deadlines while being flexible to changing needs.
• Excellent oral and written communication skills including an ability to write clearly and concisely.

Desired Qualifications:

• Work experience in project management, including maintaining quality control and internal/external communications.
• Demonstrated knowledge of grants and contract management including compliance, monitoring, and reporting.
• Facilitation and presentation skills.
• Knowledge or experience with continuous improvement and development of standard work.
• Knowledge or experience with how to use and set up SharePoint, Microsoft Teams, and Power Automate to support team workflows and goals.

Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Application process:
Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:

NEOGOV/Government Jobs on-line or paper application

Supplemental questionnaire responses including sample presentation and workplan

Resume

Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.

Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.

You may attach multiple documents if you wish:

• Copy and paste one or more documents into the text resume section of the application.
• Attach multiple documents/files in the resume attachment section.

Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.

Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.

The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
Supplemental Information:
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx

Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Union affiliation:
Non-Represented Contact:
For more information about the application process please contact Mark Lacy at [e-mail] .

About the company

King County is located in the US state of Washington.

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