Project/Program Coordinator - Radiology

Washington University in St. Louis; St. Louis (MO); On-site; USD 49,700 - 82,100; Full time

Benefits offered by this job

Vacation time

Transit benefit (U-Pass)

403(b) Retirement plan

Tuition assistance

Job summary

Washington University in St. Louis is seeking a Project/Program Coordinator to lead administrative operations for the Center for Computational and AI-enabled Imaging Sciences (C2AIS) and related initiatives.

You will oversee center administration, strategic planning support, and coordination across departments and institutes, working closely with the Vice Chair and senior leadership. The role requires a Bachelor’s degree and approximately 3 years of relevant experience, with a focus on

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for the minimum education.
• Approximately 3 years of relevant experience in academic center administration or research administration.
• Ability to exercise strategic judgment and discretion in a high-level administrative role.
• Experience supporting academic centers, institutes, or senior faculty leadership preferred.

Responsibilities

• Manage day-to-day administrative operations of C2AIS.
• Serve as primary administrative point of contact for center activities and logistics.
• Support implementation of strategic priorities, objectives, and goals.
• Coordinate meetings for center leadership and affiliated groups.
• Track action items, deadlines, and deliverables across center initiatives.
• Develop and maintain efficient administrative systems and SOPs for center functions.
• Coordinate activities across departments and institutional collaborators.
• Facilitate communication among faculty, trainees, staff, and partners.
• Prepare annual reports, presentations, and materials for leadership.
• Assist with faculty recruiting visits and event logistics.
• Support center communications and external-facing materials with MIR team.
• Assist with budget tracking, purchasing, reimbursements, and invoices.
• Track center activity metrics and reporting needs.
• Support new partnerships and strategic initiatives for center growth.

Skills

Strategic judgment

Operational sophistication

Organizational skills

Supervising administrative staff

Interdisciplinary programs

Budgeting

Grant coordination

Imaging sciences exposure

Education

Bachelor’s degree or equivalent experience

Job description

Position Summary

The Project/Program Coordinator will serve as the primary administrative and operational lead supporting the Vice Chair of Imaging Sciences and AI Research and Founding Director of the Center for Computational and AI-enabled Imaging Sciences (C2AIS). This individual will provide high‑level leadership for the administrative, operational, and programmatic infrastructure required to build, advance, and sustain the C2AIS; support the strategic and administrative management of the Vice Chair’s computational imaging research enterprise; and provide supervisory oversight for the administrator supporting the Computational Imaging Research Center (CIRC). The role is designed for an experienced, proactive, and strategically minded administrator who can function with a high degree of independence, judgment, and discretion. The position will oversee a broad portfolio that includes center operations, strategic planning support, program development, faculty and stakeholder coordination, executive‑level communications, event and initiative management, administrative supervision, and research program administration. The role will devote effort to C2AIS administration, C2AIS‑CIRC cross‑center coordination activities, and conduct the administration of the research laboratory and program.

Location

ST. LOUIS, MO 63110

Scheduled Hours

40 hours per week

Primary Duties & Responsibilities

Center Administration for C2AIS

• Manage the day‑to‑day administrative operations of C2AIS.
• Serve as the primary administrative point of contact for center‑related activities, communications, and logistics.
• Support implementation of the Center’s strategic priorities, annual objectives, and operational goals.
• Coordinate meetings for Center leadership, affiliated faculty, advisory groups, and working groups.
• Track action items, deadlines, and deliverables across Center initiatives.
• Develop, organize, and maintain efficient administrative systems and standard operating procedures for Center functions.
• Coordinate activities across departments, divisions, institutes, and institutional collaborators participating in C2AIS.
• Facilitate communication among faculty affiliates, trainees, staff, and institutional partners.
• Support preparation of annual reports, presentations, summaries, and other materials for institutional leadership.
• Help coordinate faculty recruiting visits and manage other event logistics.
• Assist with Center communications, announcements, newsletters, website content, and other external‑facing materials. Serve as a liaison to the MIR Communications & Marketing team.
• Support budget tracking, purchasing, reimbursements, invoice processing, and other administrative financial activities for Center operations.
• Help collect, organize, and track Center activity metrics, accomplishments, and reporting needs.
• Provide administrative support for special projects, new partnerships, and strategic initiatives related to the growth and development of the Center.
• Manage calendar and scheduling for Center‑related activities and Vice Chair.
• Provide supervisory oversight to the Center administrators (in the future as more are added).

Cross‑Center Coordination Activities

• Provide supervisory oversight to the administrator supporting the CIRC.
• Help align administrative workflows, priorities, and communications across C2AIS and CIRC.
• Coordinate and track space assignments within the shared C2AIS/CIRC space.

Administration of the Vice Chair’s Research Laboratory and Program

• Coordinate lab meetings, project meetings, and research‑related scheduling.
• Maintain research group rosters, schedules, contact lists, and administrative records.
• Support administrative coordination of individual, collaborative, and multi‑investigator research projects.
• Track project timelines, milestones, deadlines, and reporting requirements.
• Assist with the administrative aspects of grant proposal development, submission, renewals, and progress reporting.
• Help assemble proposal materials and coordinate with grants management staff, collaborators, and institutional offices.
• Coordinate onboarding, appointments, and related personnel processes for members of the research group.
• Assist with budget tracking, purchasing, reimbursements, and other financial processes related to the research portfolio.
• Help establish and maintain organized workflows that support effective management of the laboratory and broader research enterprise.
• Academic administrative duties for Vice Chair.

Working Conditions

• Normal office environment.
• Ability to travel to various on‑ and off‑campus locations.

Physical Effort

• Typically sitting at a desk or table.
• Repetitive wrist, hand, or finger movement.

Equipment

• Office equipment.

Required Qualifications

Bachelor’s degree or a combination of education and/or experience may substitute for the minimum education.

Certifications / Professional Licenses

No specific certification or professional license is required for this position.

Work Experience

Relevant experience approximately 3 years.

Skills

Not applicable.

Driver’s License

A driver’s license is not required for this position.

Preferred Qualifications

The ideal candidate will bring strategic judgment, operational sophistication, exceptional organizational skills, and the ability to serve as a trusted partner to senior academic leadership...

• Prior experience supporting an academic center, institute, division, chair’s office, or senior faculty leader.
• Experience in research administration, grant coordination, or academic medicine.
• Familiarity with budgeting, reimbursements, and administrative financial processes.
• Experience supporting interdisciplinary programs involving research, education, and institutional partnerships.
• Experience coordinating seminars, workshops, conferences, or visiting speaker programs.
• Familiarity with the administrative environment of a medical school, radiology department, or research‑intensive university setting.
• Ability to help build administrative systems and processes for a new or growing program.
• Interest in or exposure to imaging sciences, computational research, artificial intelligence, or related scientific fields.
• Prior experience supervising administrative staff in an academic or research environment.
• Experience supporting multiple related centers, programs, or faculty‑led enterprises within an academic medical center.

Grade

G10

Salary Range

$49,700.00 – $82,100.00 per year. Individual rates within the range will be determined by factors including qualifications and performance, equity with others in the department, market rates for positions within the same grade, and department budget.

Pre‑Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre‑employment screening, including a criminal background check, applicable drug screen, education or licensure verification, physical examination, and other necessary checks. Offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U‑Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.

Family

• 4 weeks of caregiver leave to bond with a new child. Additional family care resources available.
• WashU covers tuition for employees and families, including 100% for dependent undergraduate‑level college tuition at WashU and 40% elsewhere after seven years.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.