Project Policy Analyst 2

UC Davis Health; Sacramento (CA); Hybrid; USD 84,722,000 - 146,026,000; Full time

Benefits offered by this job

Health plans

Retirement plans

Paid time off

Education reimbursement

Job summary

UC Davis Health in Sacramento seeks an experienced administrator to provide executive-level support to the Division Manager and leadership of the Division of Hospital Medicine. You will research, analyze and compile information for complex issues and reports, and communicate with faculty, administration, and external entities.

This role demands initiative, discretion and professional representation. The position emphasizes project support and coordination of calendars, large conferences and

Qualifications

• Bachelor’s degree or equivalent experience.
• At least 2 years of complex administrative experience.
• Experience in an executive-level office and in analytical support.
• Excellent interpersonal, written and verbal communication skills.

Responsibilities

• Provide executive-level support to Division leadership and respond to stakeholders.
• Assist with special projects and reports for the Division Manager.
• Manage calendars, plan large meetings and events with strong organizational skills.

Skills

Exec office experience

Analytical ability

Communication skills

Independent judgement

Multitasking

Project management

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Tableau

Aggie Enterprise

Job description

Job Summary

The Department of Internal Medicine (IM) is the largest department in the School of Medicine (SOM) and on the UC Davis campus and the Division of Hospital Medicine is the largest division in the department. The Division of Hospital Medicine consists of the Division Chief, Vice Chief, 25 faculty members, and 73 staff physicians. This position will provide executive-level support to the Division Manager and Division leadership, utilizing initiative, judgment and discretion in researching, analyzing and compiling necessary information to assist the Division Manager in responding to complex issues and compiling special reports. As principal support, the position responds through verbal and/or written communication to a wide variety of stakeholders, including faculty and administration, the Department, the office of the Dean and Vice Chancellor, Hospital Finance/Administration, and multiple outside agencies, boards and organizations. In this key position, the incumbent will provide support for special projects for the Division Manager and Division leadership. Functioning as an important member of the leadership team for the division, this position requires outstanding judgement, the ability to think out of the box and also the ability to represent the department professionally in all modalities.

Job Summary

The Department of Internal Medicine (IM) is the largest department in the School of Medicine (SOM) and on the UC Davis campus and the Division of Hospital Medicine is the largest division in the department. The Division of Hospital Medicine consists of the Division Chief, Vice Chief, 25 faculty members, and 73 staff physicians. This position will provide executive-level support to the Division Manager and Division leadership, utilizing initiative, judgment and discretion in researching, analyzing and compiling necessary information to assist the Division Manager in responding to complex issues and compiling special reports. As principal support, the position responds through verbal and/or written communication to a wide variety of stakeholders, including faculty and administration, the Department, the office of the Dean and Vice Chancellor, Hospital Finance/Administration, and multiple outside agencies, boards and organizations. In this key position, the incumbent will provide support for special projects for the Division Manager and Division leadership. Functioning as an important member of the leadership team for the division, this position requires outstanding judgement, the ability to think out of the box and also the ability to represent the department professionally in all modalities.

Apply By Date 9/5/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s degree in a related field or equivalent experience
• At least 2 years of complex administrative experience
• Demonstrated political acumen to work in an executive-level office environment, ability to represent the Executive Leadership Team with tact and discretion to all constituents. Ability to exercise independent judgement and make effective decisions based on knowledge of campus and University priorities, resources and policies.
• Experience working in an executive level office and providing executive-level analytical support.
• Excellent interpersonal, written and verbal communication skills to effectively and professionally communicate in person, investigative skills to elicit information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically, and to work effectively and sensitively with constituents from diverse cultural background and perspectives.
• Ability to anticipate problems/roadblocks and associated consequences, and taking appropriate initiative on behalf of the Executive Leadership. Personal initiative and ability to accept responsibility for decisions and actions.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion
• Excellent project management skills to effectively and efficiently manage multiple, complex electronic calendars, experience and strong organizational skills to schedule and coordinate large-scale conference/meetings and special events.
• Experience and skills to apply various programs using Microsoft Office (in particular Word, Excel, PowerPoint, databases) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Excellent typing, writing, editing and proofreading skills to quickly and accurately produce correspondence and other written materials
• Ability to work independently and cooperatively as a team; strong time management and multitasking skills; problem-solve using colleagues, the internet and good judgement.
• Multi-tasking skills to manage many inputs and ensure follow-through on all activities.
• Analytical and problem solving skills to review information, draw conclusions, develop and evaluate alternatives/solutions.

Preferred Qualifications

• Experience planning, coordinating and successfully implementing events
• Previous experience with Tableau, Clinical Practice Solutions Center, or Aggie Enterprise
• Demonstrated knowledge of Health System and UCD policies and procedures.
• Experience applying writing, editing, and proofreading skills to draft communications from beginning to end.

Key Responsibilities

• 50% - FINANCIAL AND CLINICAL ANALYTIC SUPPORT
• 40% - PROJECT MANAGEMENT
• 10% - ADMINISTRATIVE SUPPORT

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness — but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately. All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

POSITION INFORMATION

• Salary or Pay Range: $29.57 - $50.89
• Salary Frequency: Hourly
• Salary Grade: 127
• UC Job Title: PROJECT POLICY ANL 2 RP
• UC Job Code: 005256
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday – Friday, 8:00am-5:00pm
• Location: Main Hospital (HSP001)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks