Project Policy Analyst Supervisor 2

University of California- Davis Health; Sacramento (CA); Hybrid; USD 77,000 - 141,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits package

Job summary

UC Davis Health is seeking a Project Policy Analyst Supervisor 2 to lead the Implementation Team within the Patient Contact Center. Under the Engagement Manager, you will supervise PPA4s and PPA2s, ensuring Ambulatory Access projects meet accountability and stewardship of resources.

The role requires strong leadership, Epic workflow expertise, and strategic program development to support organizational priorities. Hybrid on-site/remote work is available in Rancho Cordova, CA.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Progressive leadership experience in health system administration, health care planning, public administration, or equivalent.
• Experience in leading analytical professional teams to successful results.
• Experience implementing Referral and Scheduling Epic-related build/workflows for multi-department and/or specialty service line.
• Experience with program development including analytical skills to provide sound recommendations.
• Advanced project management skills.
• Proficient with Excel, PowerPoint, Visio, Teams, and Word; ability to teach/train these programs.
• Excellent interpersonal and communication skills; ability to express ideas clearly in speech and writing.
• Ability to lead interdisciplinary teams and manage partnerships; to address challenging problems.
• Strong confidentiality of patient information and alignment with UCDHS mission.

Responsibilities

• 50% - People Management/Leadership and supervision of Implementation Team.
• 40% - Project Management and Implementation of Ambulatory Access related projects.
• 10% - Program Development and continuous improvement.

Skills

Leadership

Project management

Excel

PowerPoint

Visio

Teams

Word

Education

Bachelor's degree

Tools

Epic (Referral & Scheduling)

Epic accreditation

Job description

Under the direction of the Engagement Manager, the Project Policy Analyst Supervisor 2 position at Patient Contact Center (PCC) provides direct supervision and guidance to the Implementation Team (PPA4s and PPA2s). This position will supervise the implementation team to ensure Ambulatory Access related projects are completed with accountability and stewardship of department resources (operational, financial, and human) in compliance with the organization's priorities and goals.

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Progressive leadership experience in health system administration, health care planning, public administration, or a satisfactorily equivalent combination of education, training, and experience.
• Experience in leading analytical professional teams to successful results.
• Experience and expertise in implementing Referral and Scheduling Epic-related build and workflows for multi- department and/or specialty service line.
• Experience with program development including analytical and program evaluation skills to effectively provide sound recommendations, continually examines systems and develops or revises to accommodate change requirements.
• Advanced project management skills.
• Advance technical skills in Excel, Microsoft PowerPoint, Visio, Teams, and Word and ability to teach and train these programs.
• Excellent interpersonal and communication skills. Ability to express ideas assertively, respectfully and concisely both orally an din writing. Ability to exercise tactful diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.
• Demonstrated ability to lead interdisciplinary teams and develop/manage partnerships, seeking input from others, and creating ad hoc teams as required to address challenging problems.
• Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, and resolve problems.
• Understands the importance of maintaining confidentiality of hospital and patient information at all times.
• Can articulate and support the UCDHS mission, vision, and values as well as departmental goals.

Preferred Qualifications

• Project Management Professional Certification (PMP)
• Cadence, Ambulatory, Tapestry, or Prelude Epic accreditation/certification
• Supervisory/people management experience of 2+ years
• Experience in an Academic institution or large integrated health system.

Key Responsibilities

• 50% - People Management/Leadership
• 40% - Project Management and Implementation
• 10% - Program Development

Department Overview

The Patient Contact Center (PCC) is a centralized contact center providing patient service support via telephone (inbound and outbound), Epic, messaging and work queue systems. The PCC is responsible for more than 30% of all appointment and service engagements across UCDH ambulatory division. Service of patient appointments are supported with dynamic guidelines and process flows (which can include systematic decision tree workflows). We proactively support our ambulatory partners with change needs as possible.

POSITION INFORMATION

• Salary or Pay Range: $3,375.20 - $6,210.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 23
• UC Job Title: PROJECT POLICY ANL SUPV 2
• UC Job Code: 007395
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday-Friday 8AM-5PM
• Location: Patient Contact Center (HSP166) - Rancho Cordova, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks