Project Planning Coordinator

Populous; San Diego (CA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Professional development programs

Hybrid schedule

Licensure & Certifications exams

Wedding pay

Charitable match program

Wellness benefits

Job summary

Populous is seeking a Project Planning Coordinator in San Diego to support Project Managers on large projects across civic, sports, and entertainment venues. You will craft and adjust project plans in Deltek Vantagepoint, help prepare proposals, and monitor invoices and budgets.

AEC background is preferred, with strong communication and organizational skills. The role offers a hybrid work schedule and opportunities for professional development, licensure support, and a comprehensive benefits

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Project Management, or related discipline.
• 3+ years' experience in a similar role.
• Previous experience in the AEC industry.

Responsibilities

• Assist the Project Manager in crafting project plans using Deltek Vantagepoint.
• Oversee and adjust project plans as issues arise.
• Contribute to proposal formation using project plan data.
• Track proposal approvals and update the project plan accordingly.
• Coordinate with Project Accountant and Project Manager to manage invoice submission and tracking.
• Monitor project expenses in Vantagepoint and identify variances from budget.
• Compile and distribute project financial reports for PMs and Principals.

Skills

Deltek Vantagepoint

Power BI

MS Office

Communication

Organization

Teamwork

Education

Bachelor’s degree

Tools

Deltek Vantagepoint

Excel

PowerPoint

Job description

Location: San Diego, CA

Who We Are:

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We’ve designed and delivered some of the world’s most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

• Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

The Project Planning Coordinator will be an important part of the team, working with Project Managers on large projects. Our preferred candidate will have prior experience in the AEC industry, and an interest in working in a dynamic global design environment with a diverse range of public assembly building types, including sports venues, convention centers, and transportation facilities.

What Your Day Could Consist Of:

• Assisting the Project Manager in crafting project plans utilizing Deltek Vantagepoint.
• Oversight and adjustment of project plans as needed in response to any issues.
• Contributing to the formulation of project proposals by utilizing project plan data.
• Keeping track of proposal approvals and updating the project plan accordingly.
• Close collaboration with the Project Accountant and Project Manager to manage invoice submission and tracking.
• Monitoring project expenses within Vantagepoint and identify any disparities compared to the planned budget.
• Compilation and distribution of project financial reports for Project Manager and Principals.

Requirements For Success:

• Strong written and verbal communication abilities.
• Highly self-motivated, with the ability to excel in fast-paced, deadline-driven environments.
• Ability to work effectively both independently and within a collaborative team.
• Proficient in MS Office applications such as Word, Excel, and PowerPoint.
• Proficiency in Deltek Vantagepoint is highly desirable.
• Experience with Power BI is preferred.
• Exceptional attention to detail and accuracy.
• Demonstrated organizational and multitasking abilities.

Essential Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Project Management, or a related discipline.
• 3+ years' experience in a similar role.
• Previous experience in the AEC industry.

Additional Details:

• Travel may be required.
• Overtime may be necessary.

Compensation:

• The projected salary range for this opportunity is $60,000 - $70,000 annually, and may be more or less depending on skills, experience, and education.

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits.

Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD+C

No. 1 Architecture Firm in Convention Centers by BD+C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C

Find us here - https://populous.com/careers

Instagram: @WeArePopulous

X: @Populous