Project Manager - UIC Science

Ukpeaġvik Iñupiat Corporation; Utqiaġvik (AK); On-site; USD 100,000 - 130,000; Full time

Job summary

Ukpeaġvik Iñupiat Corporation is seeking a Project Manager to lead cradle-to-grave Arctic research programs in Utqiaġvik, Alaska. You will define scope, schedule, and budgets, initiate projects, manage resources, and report progress to stakeholders.

The role requires coordinating with researchers, vendors, and tribal partners, drafting statements of work, monitoring performance, and ensuring delivery within approved constraints; periodic travel to remote field sites is expected.

Qualifications

• Experience with budgeting, invoicing, and cost tracking.
• Advanced MS Office skills: Word, Excel, Outlook, PowerPoint.
• Effective written and verbal communication with diverse stakeholders.
• Strong organization and ability to manage multiple priorities.
• Attention to detail in budgets, documentation, and procurement.
• Adaptable to changing priorities and needs.
• Must read, write and speak English.
• Strong interpersonal skills and ability to work solo or in a team.
• Ability to build relationships with clients, researchers, subcontractors, and communities.

Responsibilities

• Manage Arctic-based research projects from planning through closeout.
• Develop and track budgets for NSF and non-NSF projects.
• Ensure delivery within scope, cost, and schedule with reports and changes.
• Draft statements of work and requisitions; act as COR for field ops.
• Prepare planning documents including project summaries and season plans.
• Coordinate with internal teams, researchers, vendors, and community partners.
• Lead project closeouts and end-of-season debriefs.
• Liaise with local communities and agencies for alignment.
• Review proposals and provide technical/logistical feedback.
• Respond to inquiries and support requests promptly.
• Collaborate with UIC Science Operations on field planning/execution.
• Support operations during field season; troubleshoot and manage changes.
• Provide backup PM support to team members as needed.
• Participate in regional meetings and collaborative planning.

Skills

Budget tracking

MS Office

Communication

Organization

Attention to detail

Adaptability

English proficiency

Teamwork

Stakeholder management

Education

Bachelor's degree

Master's degree

PMP certification

Tools

Microsoft Office

Job description

Overview

The Project Manager will manage cradle-to-grave project support, including but not limited to developing life-of-project scope, schedule, and budget estimates; project initiations; project resource procurement and management; frequent status reporting; and project closeout upon completion.

The Project Manager will support a variety of projects funded by multiple federal agencies, research institutions, military, and private companies.

Responsibilities

• Manage Arctic-based research projects from planning through closeout.
• Develop and track budgets for proposed and approved NSF and non-NSF projects.
• Ensure projects are delivered within approved scope, cost, and schedule, including timely reporting and change management.
• Draft statements of work and requisitions; serve as the contracting officer’s technical representative for field operations.
• Prepare and maintain accurate planning documents, including project summaries and season plans.
• Coordinate with internal teams, researchers, vendors, and community partners to ensure sufficient inventory and services for field support.
• Lead project closeouts and conduct end-of-season debriefs.
• Liaise with local communities and agencies to align on project support.
• Review research proposals and provide technical and logistical feedback.
• Respond promptly and accurately to inquiries and support requests.
• Collaborate with the UIC Science Operations team on field planning and execution.
• Support the operations team during the field season, including troubleshooting and change management.
• Provide backup project management support to other team members as needed.
• Participate in regional team meetings and contribute to collaborative planning.

Qualifications

Minimum Qualifications

• Experience with project billing, invoicing, and budget tracking.
• Advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with employees, clients, vendors, and project stakeholders, both verbally and in writing.
• Strong organizational skills and ability to manage multiple priorities and completing priorities.
• Demonstrated ability to maintain a high level of accuracy and attention to detail in budgets, project documentation, procurement activities, reports, and communications.
• Ability to adapt to changing priorities and organizational needs.
• Receives and responds to instructions/assignments, must be able to read, write and speak English
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
• Ability to establish and maintain effective working relationships with clients, researchers, subcontractors, and community partners.

Preferred Qualifications

• Bachelor’s degree required; Master’s degree preferred
• Project Management Professional (PMP) certification preferred
• 5-years experience Arctic project and remote logistics management

Essential Functions

• Manage logistical support services for research projects primarily working in Utqiaġvik, Alaska or other rural Alaska Indigenous Communities.
• Prepare estimates of scope, schedule, and budget for research grant proposals.
• Track project resource usage and managing resource allocations to adhere to project budget requirements.
• Draft statements of work and submit requests for proposals for large procurements.
• Monitor project performance, schedules, budgets, and deliverables; identify risks and issues, communicate impacts to clients and stakeholders, and develop mitigation strategies to maintain project success.
• Engage directly with clients and other project stakeholders to provide frequent project performance updates.
• Use multiple different budget and resource tracking software programs.
• Prepare and submit written reports or give oral presentations on project performance.
• Deploy periodically to Utqiaġvik, Alaska to support research projects is required.

Working Conditions

• Primarily office-based with regular use of computers and standard office equipment.
• Travel required to remote locations, including Utqiaġvik, AK, for a minimum of six weeks during peak field season.
• Field conditions may include exposure to extreme cold (temperatures below 0°F), high winds, and varying weather.
• Occasional work in outdoor environments near research sites, logistics hubs, and equipment staging areas.
• May involve travel by small aircraft, snow machine, ATV, or boat to access remote field sites.
• Exposure to noise from equipment, vehicles, and machinery in field environments.
• Extended or irregular hours may be required during active field operations or peak project periods.
• Work may involve collaboration with local communities and coordination with multiple stakeholders in challenging logistical settings.