Project Manager - Sponsored Research Portfolio

The Pennsylvania State University; University Park (PA, TX); Hybrid; USD 61,000 - 90,000; Full time

Job summary

An established industry player is seeking a Research Portfolio Project Manager to oversee a significant Department of Energy research center. This role involves managing the lifecycle of research administration tasks, engaging with multidisciplinary teams, and ensuring compliance with sponsor and university guidelines. The position offers a hybrid work arrangement, allowing for flexibility while contributing to impactful research initiatives. With a focus on fostering high standards and ethical conduct, this opportunity is perfect for those passionate about supporting research efforts in a collaborative environment.

Benefits

Health Plans

Tuition Discounts

Holidays

Qualifications

• 1+ years of experience in research administration or equivalent.
• Proficiency in MS Office and advanced Excel required.

Responsibilities

• Manage lifecycle of research administration tasks including proposal development.
• Monitor project financial health and ensure compliance with guidelines.

Skills

MS Office

Advanced Excel

Research Administration

Project Management

Education

Bachelor's Degree

Tools

Project Management Tools

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Strategic Interdisciplinary Research Office (SIRO) Project Management Office at Penn State is seeking a Research Portfolio Project Manager. This role supports various grants, primarily managing a $21M Department of Energy research center, "Center for 3D Ferroelectric Microelectronics." It involves lifecycle award management, engaging with federal and non-federal grants pre- and post-award.

SIRO is part of the Office of the Senior Vice President for Research (OSVPR), which aims to support faculty and student research, fostering high standards and ethical conduct. SIRO provides support for university-wide, strategic, multi-college, and multi-institutional research efforts.

The position reports to the SIRO Associate Director of Project Management and receives daily guidance from the Principal Investigator.

Responsibilities:

1. Manage the lifecycle of research administration tasks, including proposal development, award management, reporting, and close-out.
2. Assign and monitor administrative team tasks during pre- and post-award stages.
3. Communicate regularly with Principal Investigators, sponsors, and internal teams.
4. Coordinate multidisciplinary working groups and meetings.
5. Monitor and forecast project financial health, including budgets and expenditures.
6. Ensure compliance with sponsor and university guidelines.
7. Prepare and submit complex reports and assist with audits.
8. Manage access to sponsored funds and oversee close-out procedures.
9. Coordinate events and manage project websites and online tools.
10. Utilize project management tools for tracking and reporting.
11. Suggest process improvements and create schedules for grant reporting.
12. Manage travel arrangements for Principal Investigators as needed.

Education and Experience:

A Bachelor's degree with 1+ years of related experience or equivalent, proficiency in MS Office and advanced Excel. Experience in research administration and federal research centers is preferred.

Work Arrangement:

This position offers a Hybrid work arrangement at University Park, PA, with standard EST hours.

Additional Information:

Penn State values diversity and inclusion, offering comprehensive benefits including health plans, tuition discounts, and holidays. Salary range: $61,800 - $89,600.

Campus Security and Equal Opportunity:

Includes links to security reports, background check requirements, and the university's commitment to equal opportunity employment.