Project Manager - Purchasing & Merchandising

Grocery Outlet; Emeryville (CA); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

401(k) Profit Sharing

Medical, Dental, Vision & More!

Job summary

Grocery Outlet is seeking a Project Manager, Purchasing & Merchandising to partner with the Chief Purchasing & Merchandising Officer and leadership team. You will establish operating rhythms, drive coordination on key initiatives, and ensure priorities advance with clarity and accountability.

This role manages a portfolio of initiatives, facilitates leadership and department meetings, and develops tools to track milestones, risks, and dependencies while ensuring executive-ready materials.

Qualifications

• Bachelor’s degree required or equivalent experience.
• 5+ years of experience managing complex projects, cross-functional initiatives, or program management.
• Experience supporting senior executives in a fast-paced environment.
• Ability to plan, facilitate meetings, document decisions, track commitments, and drive accountability.
• Strong written and verbal communication with ability to synthesize complex information.

Responsibilities

• Manage a holistic portfolio view of Purchasing & Merchandising priorities, projects, and initiatives.
• Develop and maintain project plans, timelines, milestones, risks, and status reports.
• Establish objectives, deliverables, ownership, and timelines with initiative owners.
• Coordinate with Enterprise Transformation to align department priorities with cross-functional plans.
• Lead cross-functional coordination across Store Ops, Finance, Marketing, IT, Supply Chain, and Real Estate.
• Prepare executive updates, dashboards, and decision documents for senior leadership.
• Facilitate leadership meetings, document decisions, and assign follow-up actions.
• Maintain action logs, risk registers, and project dashboards for accountability.

Skills

Portfolio management

Cross-functional leadership

Project planning

Executive communication

Stakeholder management

Risk management

Education

Bachelor’s degree in business fields

Tools

PowerPoint

Excel/Spreadsheet software

Job description

• Our Mission: Touching lives for the better
• Our Vision: Touching lived by being the first choice for bargain-minded consumers in the U.S.

About Grocery Outlet

• Our Mission: Touching lives for the better
• Our Vision: Touching lived by being the first choice for bargain-minded consumers in the U.S.
• Our Values & Behaviors: Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & Service

About The Role

As the Project Manager, Purchasing & Merchandising, you will serve as a key strategic and operational partner to the Chief Purchasing & Merchandising Officer and the broader Purchasing & Merchandising leadership team. You will help establish the operating rhythm of the department, drive coordination across key initiatives, and ensure priorities, decisions, and commitments move forward with clarity and accountability.

You will manage a portfolio of departmental initiatives, facilitate leadership and department meetings, maintain key planning calendars, and develop tools and processes that provide visibility into priorities, milestones, risks, and dependencies. You will also help ensure presentations, meeting materials, and executive communications are clear, accurate, and ready for senior leadership audiences.

You will partner closely with the Head of Enterprise Transformation to connect Purchasing & Merchandising priorities to broader cross-functional and enterprise initiatives, ensuring key dependencies, milestones, risks, and commitments are visible and appropriately tracked.

This role requires someone who can move seamlessly between strategic priorities and day-to-day execution. You will work across Purchasing, Merchandising, Operations, Finance, Marketing, Technology, and other functions to connect workstreams, identify issues early, and help leaders stay focused on the highest-priority work.

Responsibilities Include

• Manage and maintain a holistic portfolio view of key Purchasing & Merchandising priorities, projects, and strategic initiatives.
• Develop and maintain project plans, timelines, milestones, dependencies, risks, action items, and status reporting for key departmental initiatives.
• Partner with initiative owners to establish clear objectives, deliverables, ownership, timelines, and measures of success.
• Serve as a key connection point between Purchasing & Merchandising and the Enterprise Transformation function, ensuring departmental priorities and commitments are appropriately integrated into broader enterprise plans.
• Coordinate complex, cross-functional initiatives involving Store Operations, Finance, Marketing, Business Technology, Supply Chain, Real Estate, and other business partners.
• Create and manage the Purchasing & Merchandising operating calendar, including key business milestones, leadership meetings, department meetings, strategic planning sessions, business reviews, major initiatives, and other important deliverables.
• Coordinate and facilitate Purchasing & Merchandising leadership meetings, department meetings, planning sessions, and other key forums.
• Develop agendas, coordinate presenters and pre-reads, facilitate discussions as appropriate, document decisions, and ensure follow-up actions are clearly assigned and completed.
• Maintain action logs, decision trackers, project dashboards, meeting summaries, risk registers, and other tools that reinforce accountability and organizational discipline.
• Track decisions, owners, due dates, risks, dependencies, escalations, and follow-up actions to prevent important work from stalling between meetings.
• Prepare and coordinate executive briefings, business updates, status reports, dashboards, decision documents, and other materials for the Chief Purchasing & Merchandising Officer and senior leadership.
• Review presentations and other materials for clarity, accuracy, consistency, and executive readiness.
• Partner with leaders to strengthen the structure, storyline, and messaging of presentations for department meetings, executive reviews, and other leadership forums.
• Consolidate information from multiple leaders and workstreams into clear, concise executive-level updates.
• Facilitate effective decision-making by synthesizing complex information, identifying tradeoffs, clarifying decisions needed, and documenting outcomes.
• Proactively identify risks, issues, competing priorities, and dependencies and work with leaders and project owners to drive timely resolution.
• Translate leadership priorities into actionable plans with clear ownership, milestones, and accountability.
• Support the implementation of new programs, processes, capabilities, organizational changes, and other strategic priorities across Purchasing & Merchandising.
• Establish consistent project management, meeting, and communication practices that improve visibility and coordination across the department.
• Anticipate upcoming needs, identify potential issues before they become problems, escalate concerns appropriately, and develop practical solutions that keep work moving forward.
• Build strong, trusted relationships with senior leaders and cross-functional partners through reliable execution, clear communication, sound judgment, and discretion.
• Perform other related duties and support special projects as assigned.

About The Pay

• 401(k) Profit Sharing
• Medical, Dental, Vision & More!
• Final compensation will be determined based upon experience and skills and may vary based on location.

About You

• Bachelor’s degree in business, project management, merchandising, supply chain, operations, or a related field; equivalent relevant experience will also be considered.
• Typically five or more years of experience managing complex projects, cross-functional initiatives, business operations, merchandising operations, program management, or a related area.
• Demonstrated experience managing multiple priorities, developing project plans, tracking milestones and dependencies, mitigating risks, and driving work through completion.
• Experience supporting senior executives or senior leadership teams in a fast-paced, highly visible environment.
• Experience planning and facilitating meetings, documenting decisions, tracking commitments, and driving accountability across multiple stakeholders.
• Strong business acumen with the ability to understand how functional priorities connect to broader enterprise objectives.
• Exceptional organizational skills, attention to detail, and follow-through, with the ability to create structure in ambiguous or evolving situations.
• Strong written and verbal communication skills with the ability to synthesize complex information into clear, concise executive-level updates.
• Strong presentation skills with experience developing, reviewing, and refining PowerPoint presentations and materials for senior leadership audiences.
• Strong relationship-building and influencing skills, with the ability to collaborate across functions and levels without relying on formal authority.
• High degree of judgment, professionalism, discretion, and comfort working with sensitive or confidential information.
• Proactive approach with the ability to anticipate needs, identify risks, and solve problems with limited direction.
• Proficiency with project management, presentation, spreadsheet, and collaboration tools; experience with portfolio management or dashboarding tools is preferred.
• Experience within retail, grocery, merchandising, purchasing, supply chain, or another fast-paced commercial environment is preferred.
• Experience supporting transformation, organizational change, or enterprise-wide initiatives is a plus.
• Project management certification, such as PMP, is a plus.

To learn about how we collect, use and secure your personal information. Click here to see our privacy policy.