Project Manager (PM4), Capital Projects (Contract, 0364U) #87357

University of California, Berkeley; Berkeley (CA); Hybrid; USD 101,600 - 170,000; Full time

Benefits offered by this job

Remote work 2 days/week

UC benefits

Job summary

University of California, Berkeley is seeking a Project Manager 4 to oversee design and construction of capital projects, including renovations, expansions, and new facilities. You will collect data, determine requirements, and prepare specifications, costs, and timelines across majors and campus partners.

The role requires advanced project management, budget development, and contract administration, with leadership over engineers, architects, and consultants.

Qualifications

• Advanced knowledge of building and construction, design, contract administration and California Building Codes.
• Advanced project management skills for highly complex projects.
• Advanced organizational and problem-solving abilities.
• Advanced communication and negotiation skills.

Responsibilities

• Reviews, manages, and oversees design activities, including defining project scope and program with clients.
• Establishes project plan, budget, and coordinates funding transfers across units.
• Hires architectural/engineering firms and leads consultants; manages RFIs and submittals.
• Prepares cost estimates, schedules, and budget reports; tracks milestones and master plans.

Skills

Advanced project management

Building codes knowledge

Contract administration

Analytical skills

Communication skills

Contractor management

Budget management

Education

Bachelor's degree or equivalent experience

Job description

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers with backgrounds in architecture, landscape architecture, planning, engineering, construction, and administration, all of whom serve the campus community.

Position Summary

The PM 4 manages the design and construction of capital projects, including renovations, expansions, new facilities and infrastructure, athletics, and other special projects. This position collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times.

Application Review Date

The First Review Date for this job is July 21, 2026. For full consideration, please apply by the first review date.

Responsibilities

• Reviews, manages, and oversees design activities, including managing the project program and meeting with clients to help define both project scope and program.
• Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers. Establishes project budget and submits for approval.
• Hires architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, and prepare layouts and detail drawings; provides leadership expertise, direction, and management of the engineers, architects, and other consultants. Responsible for preparing the Request for Qualifications required for contracting with architects.
• Prepares and approves cost estimates and functional studies; establishes project schedules and budgets and reviews them with clients; establishes milestones and monitors adherence to master plans, budgets, and schedules. Creates and maintains overall project schedules.
• Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations. Determines delivery method and bids or negotiates construction contracts. Generates bidding documents for construction contracts. Selects the contractor delivery method.
• Reviews, manages, and oversees construction activities, including contractors' schedules, RFIs, Submittals, Change Order Requests, and Punch List; specializes in monitoring construction milestones.
• Acts as liaison among project participants and resolves problems or conflicts, including recommending a range of solutions to disputed issues or contractor claims. Project participants may include the design team, contractor, and campus units such as the Fire Marshal and Building Office.
• Ensures the project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• May oversee, manage, and/or direct other Project Managers and Analysts.
• Creates a project in the project management software application, Oracle Unifier Project Management and Financial System, including updating and reporting of project status as required by the organization, regulatory agencies, and Capital Projects Management, including budget and schedule; may include a monthly written analysis of the project.
• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing the department or unit.

Required Qualifications

• Advanced knowledge of building and construction, design, construction contract administration, and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
• Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project components.
• Advanced knowledge of the organization (or comparable institutional knowledge), including its infrastructure, rules, regulations, policies, and short and long‑range strategic building plans.
• Advanced analytical, organizational, and problem recognition/avoidance/resolution skills.
• Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen.
• Advanced ability to manage contractors and maintain compliance with the agreed‑upon scope of work and budget.
• Advanced budget development and management skills, including the development and maintenance of overall project schedules.

Education / Training

• Bachelor's degree in a related area and/or equivalent experience/training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $101,600-$170,000.

• This is an exempt, monthly‑paid position.
• This is a 2‑year, full‑time (40 hours/week) contract position eligible for UC benefits, with potential for extension.

How To Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 2 days/week of remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H‑1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” Means Any Violation Of The Policies Or Laws Governing Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Or Laws Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Discrimination, Dishonesty, Or Unethical Conduct, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct

UC Sexual Violence and Sexual Harassment Policy

UC Anti‑Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.