Project Manager, Permit Operations

53 Stations; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive Compensation

Performance-Based Annual Bonuses

Premium Health Coverage

401(k) Retirement Plan

Parental Leave

Wellness Support

Weekly Team Lunches

Company-Wide All Hands

Team-Building Events

Unlimited PTO

Hybrid Work Environment

Job summary

GreenLite is seeking a Project Manager, Permit Operations to join the GLX Operations and Regulatory Team in NYC. You will manage a portfolio of permit projects, service clients, and coordinate with Permit Coordinators and the Head of Code Enforcement.

Strong communication and understanding of construction timelines are essential. Ideal candidates have 2–4 years in permitting or related fields, with a degree in policy, planning, or real estate development.

Qualifications

• 2–4 years of experience in construction permitting, entitlements, or related fields.
• Degree in Public Policy, Urban Planning, Real Estate Development, Construction Management, Civil Engineering, or related field preferred.
• Paralegal certs/CPM/RE License/Contractors License may substitute for degree.

Responsibilities

• Regulatory research and diligence for development projects, public works, and licensing.
• Communicate with local governments to confirm processes and gather information.
• Gather documents, complete applications, and submit to agencies for permits.
• Follow up on applications and manage timelines to secure approvals.
• Forecast project timelines and coordinate with Permit Coordinators.

Skills

Client-facing communication

Regulatory research

Project coordination

Stakeholder management

Attention to detail

AI tools familiarity

Education

Degree in Public Policy or Urban Planning

Real Estate Development / Construction Management / Civil Engineering

Paralegal Certs/CPM/RE License/Contractors License + experience

Tools

Asana

Notion

G-Suite

UpCode

Job description

Our Company

The U.S. construction permitting process is a black box. Over 500,000 forms and 20,000 processes, yet 95% of cities use the same building code. Every permitting delay costs businesses revenue, stalls expansion, and disrupts construction schedules. Founded in 2022 by builders, entrepreneurs, and industry experts, GreenLite eliminates permitting uncertainty for developers nationwide. We combine AI-powered technology with an in-house team of registered architects, engineers, and city planners to deliver the fastest, most predictable path to permit approval. Our expert-led compliance process ensures plans are code-ready before submission, reducing revisions, delays, and costs. GreenLite has raised $86M in venture funding from leading investors including Insight Partners, Energize Capital, Craft Ventures, LiveOak Ventures, Trust Ventures, and Chicago Ventures. National brands, including Walgreens, TD Bank, and Driven Brands, trust us to accelerate approvals, reduce risk, and unlock growth.

The Role

GreenLite is seeking a Project Manager, Permit Operations to join our GLX Operations and Regulatory Team, and work closely with the Operations Manager. This person will also work hip-to-hip with the Head of Code Enforcement and the rest of the Permit Operations TeamYour day consists of doing the day to day work, servicing customers, managing your portfolio of projects, and working with Permit Coordinators. This is a client-facing role that requires good verbal and written communication skills, a deep understanding of construction / development cycles (for commercial and residential) as well as confirming that there are good outcomes between client / design teams and the building department.

What you’ll be doing

On any given day, you can expect to do the following key activities:

• Regulatory Research and diligence for commercial/residential development projects, Public Works/Utility Projects, EV Charging, Minor Land Use/Entitlements, as well as internal Operational/Development initiatives that involve licensing & regulatory requirements.

• Communicating with local governments to confirm research findings and gather additional information on processes that can be communicated to customers. (e.g. - Calling the Jurisdiction to ensure the permitting process pertaining to a client’s project doesn’t involve any extra forms/fees that may not be listed online)

• Gathering supporting documents (internally, and obtaining them from clients externally via software/email), completing applications and submitting them to local and state government agencies – typically building/construction permits.

• Frequently following up on submitted applications, and managing/communicating the timeline or estimated completion date, with the goal of getting all applications approved ASAP.

• Forecasting and projecting project timelines and dates of permit issuance

• Working in close conjunction with Permit Coordinators to further support project milestones

• Utilizing Agentic workflow tools to further enable the functions listed above

How you’ll be evaluated

We will define specific goals together for your first 30, 60, and 90 days:

• Applications for client projects, as well as internal registrations & licenses are completed and submitted quickly, and correctly with minimum supervision.

• Research & diligence projects are completed thoroughly and efficiently, with direct, reliable sources/data and findings.

• Good relationships established with a network of government agencies and local expertise across different jurisdictions that can be called upon for help navigating processes for future projects.

• Positive, responsive relationship with clients, that fosters trust, and credibility for the company.

What we’re looking for

We will define specific goals together for your first 30, 60, and 90 days:

• 2-4 years of experience in construction permitting, entitlements, legal filings, zoning, land use, business licensing, government affairs, or a combination of these.

• Degree in Public Policy, Urban Planning, Real Estate Development, Construction Management, Civil Engineering, or other research-focused program preferred, but not required. Paralegal Certs/CPM/RE License/Contractors License + experience in place of degree.

• Ability to serve as a technical resource for sales calls

• Ability to read, analyze and translate/summarize government and legal code/statutes - including Building Code, Land Use/Zoning, Development Ordinances, Code Enforcement Policies

• Excellent written and interpersonal skills - not afraid to make phone calls, negotiate and over-communicate both internally and externally with clients and jurisdictions

• Independently motivated, but willing to work with a team — able to work independently on assigned projects, but also willing to assist teammates and ask for help from teammates when needed.

• Strong organizational skills and extreme attention to detail

• Demonstrated ability to manage priorities and projects in a dynamic, fast-paced environment

• Initiative and bias for action, on-time delivery, and operational excellence

• Honest and direct without any ego

• Ability to utilize, or quickly learn to use, multiple software applications including our own platform, Asana, Notion, G-Suite, UpCode

• Ability to utilize AI tools including Claude and Chat GPT

Thrive With GreenLite

• Competitive Compensation - Generous base salary & access to our Employee Equity Program, so you can grow with us.

• Performance-Based Annual Bonuses - Rewards for high-impact results and contributions that move the needle.

• Premium Health Coverage - Comprehensive medical, dental, and vision insurance for full-time team members and their families.

• 401(k) Retirement Plan - Helping you invest in your future with smart saving options.

• Parental Leave - Generous parental leave for all parents to support your growing family.

• Wellness Support - Access Spring Health & Rightway to ensure your wellness needs are met.

• Weekly Team Lunches - Enjoy catered lunches every week in our NYC office. Great food, better company.

• Company-Wide Team All Hands - Held twice a year, fostering transparency, alignment, and inspiration.

• Team-Building Events - Regular opportunities to connect, collaborate, and celebrate as a team.

• Unlimited PTO - Flexible time off so you can recharge, travel, or take care of life as needed.

• Hybrid Work Environment – Our team thrives on collaboration, so we’re in the office 4 days per week. In the summer, we switch to a 3-day in-office schedule to give everyone extra flexibility.

Equal Opportunity Statement

GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry and want the opportunity to grow in your career, we encourage you to apply. GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.