Project Manager (Military Health Records Focus)

Seneca Holdings; St. Louis (MO); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Health Savings Account

Job summary

Great Hill Solutions, LLC in St. Louis, MO, is seeking a Project Manager to support NMRA for records processing services, including release of information, data collection and analysis, and KPI tracking.

This is an on-site role requiring coordination with government clients and leadership, with a focus on HIPAA/FOIA compliance and secure records handling. The position emphasizes strong project leadership, reporting, and environment management in a healthcare/federal records setting, with an

Qualifications

• 3+ years of experience in project management.
• 5+ years of experience in a data entry/imaging environment, medical records, or military health records management.
• Active Secret Security Clearance.
• Experience working within confidentiality guidelines like HIPAA Privacy Act.
• Experience briefing senior leadership.
• Experience using Microsoft Windows OS, Microsoft Office Professional Suite and Adobe Acrobat Pro.

Responsibilities

• Oversee project execution and lead the project team.
• Act as contractor's authorized representative for operational matters, ensuring NMRA standards and timelines.
• Oversee daily workflow, staffing coverage, production targets, and quality assurance in a federal/healthcare records environment.
• Develop monthly progress reports, executive summaries, dashboards, and KPI tracking.
• Lead weekly status meetings, monthly progress reviews, and quarterly program reviews; manage agendas, minutes, and actions.
• Maintain SOPs, trackers, documentation controls, and HIPAA/FOIA compliance.

Skills

Project management

Data entry

HIPAA compliance

MS Office

Adobe Acrobat Pro

SharePoint/Teams

Tools

Microsoft Project

Adobe Acrobat Pro

SharePoint/Teams

Job description

Great Hill Solutions, LLCis part of the Seneca Nation Group (SNG) portfolio of companies. SNGis Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visitthe website and follow us onLinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs.Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill Solutionsis seeking a Project Manager to support the Bureau of Medicine and Surgery (BUMED) Navy Medicine Records Activity (NMRA), with records processing services. The required services support the release of information, data collection and analysis, tracking tool coordination, training coordination, and project management for the proper retirement of service treatment records (STRs).This is an on-site position in St. Louis, Missouri.

Responsibilities include but are not limited to:

• Oversee project execution by maintaining oversight and administrative control over the project and leading the project team.
• Act as the contractor's authorized representative for operational matters, ensuring compliance with NMRA standards and timelines.
• Oversee daily workflow, staffing coverage, production targets, and quality assurance within a federal or healthcare records environment.
• Develop monthly progress reports, executive summaries, dashboards, and KPI tracking (accuracy, turnaround times, volume metrics).
• Lead weekly status meetings, monthly progress reviews, and quarterly program reviews; skilled in agenda creation, minutes, and actionitem tracking.
• Maintaining SOPs, trackers, documentation controls, and compliance with HIPAA/FOIA and recordsmanagement standards.
• Background in coaching, mentoring, conducting 1:1s, providing feedback, and serving as liaison between corporate leadership and onsite personnel.
• Monitor and enforce contract performance metrics, including 99.8% redaction accuracy, letter accuracy, and production throughput.
• Identify operational risks and performance gaps, implementing effective mitigation strategies and workflow improvements that enabled proactive contingency planning and enhanced operational resilience.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Project, Access) and Adobe Acrobat; ability to produce metric charts, schedules, and briefing materials.
• Maintain centralized repositories (SharePoint/Teams), support onboarding, capture lessons learned and sustain training documentation.
• Assist with mail entry, QA data entry, redactions, training, file releases, and other operational tasks during highvolume or staffing gaps.
• Communicate clearly to government clients, partners, and corporate leadership; ability to escape issues and maintain visibility into program health.

Basic Qualifications:

• 3+ years of experience in project management
• 5+ years of experience ina data entry/imaging environment, medical records, or military health records management field.
• Active Secret Security Clearance.
• Experience working within confidentiality guidelines like HIPAA Privacy Act.
• Experience working closely with and briefing senior leadership
• Experience using Microsoft Windows operating systems, Microsoft Office Professional Suite and Adobe Acrobat Pro.

Desired Qualifications

• Basic understanding of patient administration procedures, medical terminology, medical ethics, basic anatomy and physiology, and records scanning is preferred.
• A basic understanding of imaging quality measurement techniques and processes are also preferred
• Prior military service or experience supporting military organizations, with a demonstrated ability to lead teams, manage complex programs, coordinate cross-functional initiatives, and deliver mission-critical outcomes in dynamic environments.

Equal Opportunity Statement:
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.