Project Manager - Medical Equipment

UT Southwestern Medical Center; Dallas (TX); On-site; USD 120,000 - 190,000; Full time

Job summary

UT Southwestern Medical Center in Dallas is seeking a seasoned Professional & Executive to lead medical equipment planning projects. You will oversee the full lifecycle from conception to activation, ensuring alignment with clinical needs and institutional standards.

The role requires extensive experience in equipment planning, procurement, and project management. A PMP or related certification is preferred, and coordination with multiple stakeholders is essential for success.

Qualifications

• Bachelor's Degree required; extensive experience may substitute.
• 3 years managing a medium to large medical equipment planning project.
• 7 years managing related projects with executive communication.
• PMP certification preferred.

Responsibilities

• Manage planning, coordination, and execution of medical equipment projects across construction, renovation, and operations.
• Define project scope, schedule, and equipment deliverables with stakeholders.
• Liaise with vendors for procurement, logistics, delivery, and installation of major equipment.
• Coordinate cross-functional teams to meet milestones.
• Maintain documentation of decisions, budgets, and readiness activities.

Skills

Medical equipment planning

Procurement

Project scheduling

Vendor coordination

Education

Bachelor's Degree

Master's Degree

PMP Certification

Tools

SharePoint

Attainia

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under general direction of Medical Equipment Planning Program Manager to manage project development from beginning to end of project.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

Required

EXPERIENCE AND EDUCATION

• Bachelor's Degree
• Extensive experience may be used in lieu of degree
• 3 years managing a medium to large scale medical equipment planning project or
• 7 years managing medium to large scale medical equipment planning related projects and experience in communicating with executives in lieu of bachelor's degree

Preferred

EXPERIENCE AND EDUCATION

• Master's Degree
• Design and Construction experience with academic healthcare and/or research facilities and/or project management experience with a focus on medical equipment planning
• (PMP) Project Management Prof Cert

Job Duties

• Responsible for managing the planning, coordination, and execution of medical equipment projects across construction, renovation, and operational initiatives; ensures project goals align with institutional standards and clinical needs.
• Define project scope, schedule, and equipment deliverables in collaboration with key stakeholders including Health System Planning, Facilities, Procurement, and clinical end users.
• Serve as the primary liaison between the project team and vendors to manage procurement, logistics, delivery, and installation of major medical equipment; ensure conformance with regulatory and compliance requirements.
• Coordinate cross-functional teams including design consultants, equipment planners, construction personnel, and hospital departments to meet project milestones.
• Maintain accurate documentation of project decisions, budgets, planning outputs, procurement status, and readiness activities using SharePoint and Attainia platforms.
• Support internal processes by contributing to the development and use of standardized templates, workflows, and reporting tools for medical equipment project execution.
• Track and report on project progress, risks, and mitigation strategies to ensure timely issue resolution and stakeholder alignment.
• Manage change control processes, including scope adjustments, schedule modifications, and product substitutions in coordination with impacted teams.
• Monitor equipment planning dependencies with construction and facility activation timelines; proactively escalating risks to ensure alignment with broader project goals.
• Facilitate user group engagement sessions, site walks, vendor coordination meetings, and readiness reviews.
• Ensure closeout documentation is properly completed, uploaded, and archived in alignment with department procedures.
• Contribute to post-project evaluations and continuous improvement efforts.
• Performs other duties as assigned.

Knowledge, Skills And Abilities

• Strong skill set or knowledge in healthcare related medical equipment.
• Works with minimal supervision.
• Adept at learning on job as well as teaching and mentoring others.
• Has basic understanding and skills related to general electromechanical systems and devices.
• Has basic understanding of operations and environments supported such as hospital, clinic, etc.
• Has general knowledge in assigned clinical environment.
• Has basic understanding of common clinical terminology and that of life sciences such as anatomy and physiology.
• Is knowledgeable about both local and national public safety and regulatory issues.
• Can successfully support solutions of organization-level customer service issues and complaints, especially those that apply to area of specialty.
• Has basic knowledge of general medical surgical equipment.
• Has basic knowledge of clinical equipment such as radiological, laboratory, and networked medical systems.
• Has strong knowledge in medical equipment planning, procurement, and project scheduling.
• Prior experience with activating hospitals, clinics, or outpatient facilities (preferred).
• Basic knowledge of state procurement processes and procedures preferred.
• Has strong knowledge of project management terminology and methodology.
• Has strong understanding in construction related planning, this includes schematic design, design development, and construction documents.
• Must have the ability to read and interpret architectural drawings and technical site specific drawings.

Physical Requirements/Working Conditions

• Hospital Setting
• Office Setting

Salary Information

Salary Is Commensurate With Education, Skills, And Relevant Experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

721001 - HSA-Med Equipment Planning

Schedule

Full-time

Shift

Day Job

Employee Status

Regular

Job Type

Standard