Project Manager - Medical Equipment

721001 - HSA-Med Equipment Planning; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PPO medical plan, available day one

100% coverage for preventive care

Paid Time Off (PTO) from day one

Retirement Programs TRS

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas, TX seeks a Project Manager for Medical Equipment to oversee end-to-end planning and execution of equipment projects across construction, renovation, and operations.

You will define scope, schedule, and deliverables with Health System Planning, Facilities, Procurement, and clinical end users, and coordinate with design consultants, contractors, and vendors to ensure timely, compliant installations.

Qualifications

• Bachelor's degree required; extensive experience may substitute.
• 3 years managing a medium to large scale medical equipment planning project or 7 years managing related projects with executive communications.
• Master's degree preferred.

Responsibilities

• Manage planning, coordination, and execution of medical equipment projects across construction, renovation, and operations.
• Define scope, schedule, and deliverables with stakeholders including Health System Planning, Facilities, Procurement, and clinical end users.
• Serve as liaison between project team and vendors for procurement, logistics, delivery, and installation of major medical equipment; ensure regulatory compliance.
• Coordinate cross-functional teams to meet milestones.
• Maintain documentation of decisions, budgets, procurement status, and readiness activities using SharePoint and Attainia.
• Support development of standardized templates, workflows, and reporting tools for project execution.
• Track project progress, risks, and mitigation; communicate impact to stakeholders.
• Manage change control processes including scope/schedule adjustments and substitutions.
• Monitor dependencies with activation timelines; escalate risks as needed.
• Facilitate user group sessions, site walks, vendor meetings, and readiness reviews.
• Ensure closeout documentation is completed, uploaded, and archived.
• Contribute to post-project evaluations and continuous improvement.

Skills

Project management

Executive communication

Healthcare equipment planning

Team coordination

Vendor coordination

Education

Bachelor's Degree

Master's Degree

Tools

SharePoint

Attainia

Job description

Job Description - Project Manager - Medical Equipment (985519)

Job Description

Project Manager - Medical Equipment - ( 985519 )

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general direction of Medical Equipment Planning Program Manager to manage project development from beginning to end of project.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree
  Extensive experience may be used in lieu of degree

• Experience
  3 years managing a medium to large scale medical equipment planning project or
  7 years managing medium to large scale medical equipment planning related projects and experience in communicating with executives in lieu of bachelor's degree

Preferred

• Education
  Master's Degree

• Experience
  Design and Construction experience with academic healthcare and/or research facilities and/or project management experience with a focus on medical equipment planning

• Licenses and Certifications
  (PMP) Project Management Prof Cert

JOB DUTIES

• Responsible for managing the planning, coordination, and execution of medical equipment projects across construction, renovation, and operational initiatives; ensures project goals align with institutional standards and clinical needs.
• Define project scope, schedule, and equipment deliverables in collaboration with key stakeholders including Health System Planning, Facilities, Procurement, and clinical end users.
• Serve as the primary liaison between the project team and vendors to manage procurement, logistics, delivery, and installation of major medical equipment; ensure conformance with regulatory and compliance requirements.
• Coordinate cross-functional teams including design consultants, equipment planners, construction personnel, and hospital departments to meet project milestones.
• Maintain accurate documentation of project decisions, budgets, planning outputs, procurement status, and readiness activities using SharePoint and Attainia platforms.
• Support internal processes by contributing to the development and use of standardized templates, workflows, and reporting tools for medical equipment project execution.
• Track and report on project progress, risks, and mitigation strategies to ensure timely issue resolution and stakeholder alignment.
• Manage change control processes, including scope adjustments, schedule modifications, and product substitutions in coordination with impacted teams.
• Monitor equipment planning dependencies with construction and facility activation timelines; proactively escalation risk to ensure alignment with broader project goals.
• Facilitate user group engagement sessions, site walks, vendor coordination meetings, and readiness reviews.
• Ensure closeout documentation is properly completed, uploaded, and archived in alignment with department procedures.
• Contribute to post-project evaluations and continuous improvement efforts.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Strong skill set or knowledge in healthcare related medical equipment.
• Works with minimal supervision.
• Adept at learning on job as well as teaching and mentoring others.
• Has basic understanding and skills related to general electromechanical systems and devices.
• Has basic understanding of operations and environments supported such as hospital, clinic, etc.
• Has general knowledge in assigned clinical environment.
• Has basic understanding of common clinical terminology and that of life sciences such as anatomy and physiology.
• Is knowledgeable about both local and national public safety and regulatory issues.
• Can successfully support solutions of organization-level customer service issues and complaints, especially those that apply to area of specialty.
• Has basic knowledge of general medical surgical equipment.
• Has working knowledge of clinical equipment such as radiological, laboratory, and networked medical systems.
• Has strong knowledge in medical equipment planning, procurement, and project scheduling.
• Prior experience with activating hospitals, clinics, or outpatient facilities (preferred).
• Basic knowledge of state procurement processes and procedures preferred.
• Has strong knowledge of project management terminology and methodology.
• Has strong understanding in construction related planning, this includes schematic design, design development, and construction documents.
• Must have the ability to read and interpret architectural drawings and technical site specific drawings.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Hospital Setting
• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017. The University of Texas Southwestern Medical Center5323 Harry Hines Blvd., Dallas, Texas 75390Phone [phone]