Project Manager – IWMS & Project Controls

ZipStaff Inc.; Washington (District of Columbia); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) + matching

Paid time off

Referral Program

Job summary

ZipStaff Inc. in Washington, DC seeks a Project Manager to lead an enterprise IWMS implementation and project controls program. You will drive data migration, UAT, go-live, and handover while maintaining strict cost and schedule governance within the PMO.

Requires 5+ years in enterprise software implementations with IWMS/CAFМ exposure, advanced Excel skills, and experience coordinating multi-vendor environments and executives; focus on accrual accounting and phase-gate approvals.

Qualifications

• Bachelor's degree in business administration, construction management, information systems, finance, or related field.
• 5+ years of project management experience leading enterprise software implementations with IWMS/CAFM experience.
• Proven track record in project controls: accrual-based accounting, cost forecasting, earned value, and schedule baseline management.
• Advanced proficiency in Microsoft Excel (complex modeling, pivot tables, lookups, forecasting).
• Hands-on experience with PMO scheduling tools; exposure to Masterworks and SharePoint preferred.
• Experience coordinating multi-vendor environments, system integrators, and executive stakeholders.
• Strong written and verbal communication for governance reports and steering presentations.

Responsibilities

• Drive end-to-end IWMS implementation from initiation to go-live and handover.
• Manage monthly accrual-based project accounting and contractor invoicing.
• Develop monthly financial forecasts including labor, vendor burn rates, licensing and contingency.
• Build and manage integrated master schedules, track critical path milestones and phase gates.
• Monitor performance with monthly executive status reports on milestones and budgets.
• Identify, track, and mitigate RAID items; escalate through PMO governance.
• Coordinate cross-functional activities across stakeholders, IT and vendors.
• Support organizational change management and user adoption in facilities teams.
• Maintain program documentation in SharePoint and PMO repositories.

Skills

IWMS/CAFМ

PMP/PCCtrl

Excel advanced

Stakeholder mgmt

PMO governance

Data migration

Scheduling

Education

Bachelor's degree

PMP certification

Tools

Masterworks

SharePoint

MS Project

PM tools

Job description

Title: Project Manager - IWMS & Project Controls

Location: Washington, DC.

Type: Contract.

Overview:

ZipStaff is hiring a Project Manager - IWMS & Project Controls for our client, a national passenger railroad based in Washington, D.C. Embedded within the enterprise Project Management Office (PMO), you will lead the end-to-end implementation and governance of an enterprise Integrated Workplace Management System (IWMS) platform, bridging technical execution, business readiness, and rigorous project controls across Real Estate & Facilities, Engineering, Finance, Procurement, and IT. The ideal candidate combines functional system deployment expertise with disciplined financial oversight-maintaining critical path schedules, managing monthly accrual-based accounting cycles, building detailed labor/vendor cost forecasts, and steering cross-functional stakeholders through formal phase-gate approvals.

Responsibilities:

• Drive the end-to-end delivery of the IWMS implementation program from initiation and configuration through data migration, user acceptance testing (UAT), go-live, and operational handover.
• Manage monthly accrual-based project accounting, tracking deliverable completions, reconciling contractor invoices, and ensuring strict fiscal compliance.
• Develop, maintain, and submit monthly financial forecasts, modeling internal labor, external vendor burn rates, licensing, and contingency spends.
• Build, baseline, and manage integrated master schedules, tracking critical path milestones, phase gates, and resource dependencies using EPPM Masterworks and Microsoft Excel.
• Monitor performance against project baselines, producing comprehensive monthly executive status reports covering milestones, budget variance, and operational accomplishments.
• Identify, track, and mitigate project risks, issues, assumptions, and dependencies (RAID), escalating critical roadblocks through structured PMO governance forums and steering committees.
• Coordinate cross-functional activities across business stakeholders, IT architects, third-party system integrators, and software vendors to ensure scope and contract alignment.
• Support organizational change management (OCM) and user adoption initiatives across corporate real estate and facilities teams.
• Maintain structured program documentation, governance artifacts, and change control records using SharePoint and PMO repositories.

Qualifications:

• Bachelor's degree in Business Administration, Construction Management, Information Systems, Finance, or a related discipline; PMP or Project Controls certifications preferred.
• 5+ years of project management experience leading enterprise software implementations, with focused exposure to IWMS/CAFM platforms (e.g., TRIRIGA, Planon, Archibus, Maximo) or large-scale corporate facilities/real estate systems.
• Proven track record in rigorous project controls, including hands-on experience managing accrual-based accounting, cost forecasting, earned value, and schedule baseline management.
• Advanced proficiency in Microsoft Excel (complex modeling, pivot tables, lookup functions, financial forecasting templates).
• Hands-on experience utilizing enterprise PMO and scheduling tools, with prior exposure to EPPM Masterworks and SharePoint strongly preferred.
• Demonstrated ability to coordinate multi-vendor environments, system integrators, and executive stakeholders across matrixed corporate organizations.
• Strong written and verbal communication skills, with experience preparing formal governance reports and executive steering presentations.

Benefits:

• Health Insurance.
• Dental Insurance.
• Vision Insurance.
• 401(k) + matching.
• Paid time off.
• Referral Program.