Project Manager II - Office of Research

University of Florida; Gainesville (AL); On-site; USD 75,000 - 85,000; Full time

Job summary

The University of Florida Office of Research seeks a Project Manager II to oversee multiple research development initiatives from inception to deployment. You will coordinate cross-functional teams, manage timelines, and drive process improvements to ensure successful outcomes.

This role emphasizes stakeholder communication, vendor management, and thorough documentation. A Master’s degree plus experience in academia or technology projects is preferred, with strong analytical and problem-solving

Qualifications

• Master's degree or equivalent combination of education and experience.
• Experience with research, technology, or academic environments preferred.
• Strong communication and analytical skills.

Responsibilities

• Lead project planning, scope, and timeline development for research initiatives.
• Coordinate cross-functional teams and manage project deliverables.
• Manage vendor relationships and procurement for initiatives.
• Develop progress reports and documentary standards.
• Ensure on-time delivery and successful project closure.

Skills

Project management

Vendor management

Stakeholder management

Risk assessment

Education

Master's degree

MBA

Job description

Classification Title:

Project Manager II

Classification Minimum Requirements:

Master's degree in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

This Project Manager II role manages multiple discrete research development initiatives within the Office of Research. The position manages and executes complex, time-bound projects from initiation through completion, including research development projects, workshops, and programs. The role requires coordinating cross-functional teams; managing project timelines and deliverables; project evaluation and process improvement; developing progress reports and documentation; and ensuring successful project outcomes across diverse research support initiatives.

Strategic Project Management and Execution:

• Lead project planning, scope definition, and timeline development for research development initiatives


• Coordinate project deliverables, milestones, and timelines across projects


• Manage vendor relationships and procurement processes for discrete initiatives


• Monitor project progress, identify risks, and implement corrective actions to ensure on-time delivery


• Lead cross-functional teams through project phases from concept to deployment


• Proactively identify potential impediments to project success and provide solutions


• Manage vendor relationships and technical implementation processes for strategic initiatives


• Ensure projects are closed efficiently and completely

About This Role:

Assessment and Process improvement:

• Conduct post project evaluations on management strategy efficiency and stakeholder satisfaction


• Develop and implement streamlined processes to improve project completion efficiency and stakeholder satisfaction


• Lead the development of unit best practices and tools for project management and execution


• Recommend Support post-implementation evaluation and optimization processes for technology projects

Stakeholder Management and Cross-Functional Coordination:

• Serve as primary liaison between project teams, institutional partners, and external collaborators


• Maintain appropriate communication with all stakeholders to ensure awareness of any project changes and ongoing engagement


• Manage and prioritize internal and external inquiries directed to leadership, ensuring timely and appropriate responses Facilitate project meetings and stakeholder communication for complex initiatives


• Develop and deliver progress reports


• Coordinate with institutional compliance offices, legal teams, and administrative units for project-specific requirements Manage vendor and contractor relationships for project-specific deliverables


• Lead project communication strategies and status reporting to leadership

Project Documentation and Process Development:

• Develop project management templates, workflows, and documentation standards for new initiatives


• Create project assessment frameworks and success metrics for complex research support projects


• Support knowledge transfer activities between completed and new project phases

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands‑on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering an environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting‑edge research initiatives and state‑of‑the‑art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of various populations, the College of Medicine plays a pivotal role in shaping the future of medicine.

For more information about the College of Medicine and its programs, visit College of Medicine.

Expected Salary:

$75,000 - $85,000; commensurate with education and experience.

Preferred Qualifications:

• Experience managing complex, multi‑stakeholder projects in research, technology, or academic environments


• Experience with technology implementation projects and vendor management


• Strong analytical and problem‑solving skills with ability to manage competing priorities and deadlines


• Experience coordinating technical deployment projects and stakeholder management


• Master's degree in business administration, project management, or related field; or an equivalent combination of education and experience

Health Assessment Required:No