Project Manager - Government Relations

WVU Medicine; Charleston (WV); On-site; USD 70,000 - 90,000; Full time

Job summary

West Virginia University Health System seeks a Project Manager for Government Relations to lead organizational initiatives and manage cross-functional teams in Charleston, WV. You will plan work plans, track progress, and ensure regulatory compliance across projects.

The role requires 2+ years in project management, a bachelor’s degree in a related field, and experience coordinating with leadership, marketing, and legal teams. Master’s degree and CAPM are preferred.

Qualifications

• Bachelor’s Degree in Business Administration, Communications, Education, Finance or related field.
• Two years of project management experience.
• Master’s degree preferred.
• CAPM certification preferred.

Responsibilities

• Assists Government Relations leadership in achieving objectives and coordinating initiatives.
• Responsible for planning, timelines, schedules, and deliverables.
• Ensures compliance with local, state and federal regulations governing business operations.
• Collaborates with organizational leadership to integrate government relations functions.
• Develops and maintains project scope and schedule; communicates status to stakeholders.
• Manages vendor Project Manager and coordinates vendor resources and invoicing.

Skills

Confidentiality

High-stress work

Independent work

Multidisciplinary teamwork

Fast-paced environment

Education

Bachelor’s Degree in related field

Master’s degree (preferred)

Tools

Windows

MS Project

MS Office

MS SharePoint

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position.

The position supports the development and implementation of strategic initiatives for WVUHS government relations by assisting with the creation of comprehensive program plans and projects for key organizational initiatives.

Responsible for leading a project team (or teams) on organizational wide mid-to-low risk projects affecting multiple people within a limited number of areas/departments. May also be responsible for overall project management of smaller scale projects.

Responsible for planning, directing and coordinating all aspects of Government Relations projects. This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management. Collaborates with Marketing, Legal, hospital leadership and institutes.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Bachelor’s Degree in Business Administration, Communications, Education, Finance or related field.

EXPERIENCE:

• Two (2) years of project management experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Master’s degree.

EXPERIENCE:

• Certified Associate in Project Management Certification.

CORE DUTIES AND RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Assists the Government Relations leadership in achieving objectives, supporting government relations initiatives, coordinating approach to national and local organization participation and responding effectively to and organizational needs.
• Responsible in all aspects of project planning, including timelines, schedules, communications and deliverables
• Ensures that all government relations activities compliance with local, state and federal regulations and laws governing business operations.
• Collaborates with the organizational leadership to integrate government relations functions
• Develops and maintains project scope with assistance from government relations leadership. Develops and maintains project schedule.
• Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.
• Proactively manages projects to identify potential risks and/or issues and escalates appropriately. Implements and monitors the change control process, and documents and facilitates the outcomes of the change control process for assigned projects.
• Ensures project status, issues, and successes are clearly communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards.
• Participates in pre-engagement preparation and implementation planning, and transition to support. Motivates project team to action. Identifies common themes, makes inferences, and draws conclusions.
• Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources. Manages vendor invoicing related to assigned projects.
• Exerts strong influencing skills to impact choices on immediate and long-term decisions. Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques.
• Utilizes working knowledge of current organization’s versions of desk top software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint.
• Participate in planning and implementing changes and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings.
• Supports the development and installation of procedures and controls to promote communication and adequate information flow within the government relations and WVUHS.
• Provides training and consultative support to others regarding process improvement initiatives.
• Assists in meeting regulatory guidelines, licensure requirements, and in achieving quality improvement objectives.
• Establishes and maintains cooperative and positive working relationships with WVUHS department and hospital leadership.
• Participates in committees, special projects and other duties as assigned.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment.

SKILLS AND ABILITIES:

• Ability to handle and maintain confidential information.
• Ability to work well under high stress conditions.
• Ability to work independently or cooperatively as a team member.
• Ability to work with multi-disciplinary groups.
• Ability to work in a fast paced and rapidly changing environment.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

509 SYSTEM Legal Services

Address:

333 Laidley Street
Charleston
West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.