Project Manager - Gen Med

Novotech; San Francisco (CA); Hybrid; USD 140,000 - 190,000; Full time

Benefits offered by this job

Hybrid working arrangements

Flexible working hours

Parental leave

Wellness programs

Ongoing development

Job summary

Novotech is seeking a skilled Project Manager to lead the planning and execution of clinical projects within a hybrid environment. You will act as the primary client liaison and drive scope, timelines, and quality across sites and vendors.

Responsibilities include budget oversight, risk management, site activation, recruitment coordination, and ensuring compliance with GCP and regulatory standards across global studies. Hybrid work arrangements are offered.

Qualifications

• Graduate in a clinical or life sciences related field.
• At least 5 years of experience in clinical research and project management.
• CRO experience is advantageous.

Responsibilities

• Lead project planning and execution to meet sponsor requirements.
• Manage study budgets and revenue in line with agreements.
• Coordinate with site selection, CV management, and vendor oversight.
• Ensure compliance with ICH GCP, regulatory requirements, and SOPs.
• Oversee data management and pharmacovigilance activities as needed.
• Maintain project documentation (TMF/eTMF) and site files.

Skills

Project management

Budget management

Regulatory knowledge

Vendor management

Risk management

Education

Bachelor's degree in life sciences

Tools

CTMS

eTMF

Job description

About the Role
The Project Manager is primarily responsible for the planning and management of all contracted responsibilities for assigned projects. Act as primary contact between Novotech and client. Leads and oversees the execution of clinical projects in accordance with local regulation, ICH GCP guidelines, Novotech/client SOPs and the Project Agreement to deliver the project on time and to budget. Project Manager is responsible for the overall project deliverables, leading the internal team and the financial performance of the project.
Project Managers are responsible for the delivery of the project from site selection through to Close out of the study including all deliverables within scope. The Project Manager is responsible to identify and evaluate potential risks and develop risk management plans to mitigate this risk.
Project Managers are expected to have a solid understanding of the drug development and clinical trial process, the role and workings of a Clinical Research Organisation (CRO), ICH GCP, international and local regulatory requirements.
PMs are expected to contribute to process improvement initiatives.
Responsibilities:
Project Management

• Determine project feasibility, considering the needs of the sponsor as required to assist Business Development.
• Actively provide guidance and review scope of work, responsibilities, timelines and quality of deliverables.
• Understand the requirements of the Project Agreement and ensure Novotech performs these services to the required standards. Understand the inherent risks of the project and collaborate with management to ensure appropriate contingencies are initiated.
• Ensure set up and maintenance of operational project plans, timelines & study tracking tools (such as CTMS), and eTMF, as required.
• Work with the Vendor Manager to assess, appoint and manage study vendors to ensure the study is adequately supported, e.g. central laboratory, drug distributors, IRT providers.
• Manage the study budget and revenue according to the Master Services Agreement and Project Agreement.
  • Adjust ongoing revenue forecasts based on study progress.
  • Ensure the project meets the realisation and profitability target.
  • Communicate to management any changes in the study procedures/progress which significantly impact on revenue.
  • Ensure changes in scope are recognised by the client and change orders are initiated and prepared in collaboration with Business Development ahead of work commencing.
• Selection and management of investigational sites in order to meet client objectives and timelines. Specific duties include:
  • Identify and evaluate investigational sites according to study requirements.
  • In collaboration with the Novotech Clinical Operations and Regulatory Teams, ensure high quality ethics & regulatory submissions are made and approval obtained accordingly to meet study timelines for study set up.
  • Manage study logistics to ensure that all sites maintain adequate supplies to perform the study.
  • Actively manage subject recruitment to meet study targets. Take action to activate and encourage recruitment and retention. Promptly investigate poorly recruiting or retaining sites and propose strategies to improve site performance to management & client. The Project Manager is responsible for instigating recruitment initiative should recruitment be delayed.
  • Review visit reports, and ensure the trial is being conducted according to the protocol, GCP & regulatory requirements and to ensure consistency of training, monitoring and study procedures across sites. Ensure all site issues are appropriately addressed and escalated where necessary.
  • Work with Data Management (client or Novotech) to coordinate clinical and data management activities to meet study objectives.
  • Work with Pharmacovigilance (client or Novotech) to coordinate safety management activities to meet study objectives. Project Manager may be responsible coordinating the Safety Review Committee (SRC), per the project scope.
  • Ensure set up and maintenance of (e) TMF and in-house site files as per the SOPs. Ensure essential documents for site activation are reviewed and approved as required by the client and Novotech SOPs prior to IP release. Ensure ongoing maintenance of the (e) TMF throughout the study.
    

General

• Ensure adherence to Company policies, SOPs and procedures and be quality minded in performance of duties.
• Assist in the review and development of SOPs and processes. Identify areas of inefficiency in process and make recommendations to management for improvements.
• Participate in activities of the project management group, as required.
• As requested, and in collaboration with the Business Development (BD) group coordinate feasibility information gathering.
• Identify and highlight opportunities within own projects to expand business collaborations.
• The Project Manager may be asked to participate in Bid Defence Meetings.
• Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communications with external parties and performance of the study team, presents a positive professional image of the company.
• Represent Novotech at industry forums (conferences, professional association, committee work, international investigator meetings).

Minimum Qualifications & Experience:

• Graduate in a clinical or life sciences related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least 5 years' experience within the clinical research industry and previous project management experience, including Associate Project Manager or equivalent.
• CRO experience is advantageous.

We offer hybrid working arrangements and full flexibility in working hours to ensure our staff achieve the work-life balance often missing in this role.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.