Project Manager - Facilities, Planning & Sustainability

Anaheim (CA)

On-site

USD 100,000 - 150,000

Full time

14 days+

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Benefits offered by this job

Health benefits

Job summary

Anaheim Union High School District is seeking a Project Manager for Facilities, Planning & Sustainability to oversee facilities planning, development and construction programs in the district. The role requires coordinating with state programs, local agencies and funding sources while ensuring projects meet timelines and budgets.

Qualifications include a Bachelor's degree in a related field and at least 3 years of professional facilities planning/project management experience.

Qualifications

Bachelor's degree in a related field is required.
Three (3) years of professional experience in construction or facilities planning and project management required.
California driver’s license and auto liability insurance required; personal transportation for travel.

Responsibilities

Plan, manage and coordinate facilities planning, housing, boundaries, development, and construction programs.
Coordinate facility programs with local agencies and financing/funding partners.
Develop and maintain long-range capital plans and bid packages; oversee project management from inception to occupancy.

Skills

Project management

Budgeting

Planning

Communication

Public speaking

Problem solving

Education

Bachelor's degree in engineering/architecture/construction management/public administration

Job description

The Position

Health Benefits: 100% employer contribution towards employee and family premiums

District: Award-winning schools

Community: World-famous attractions

BASIC FUNCTION

Under the direction of the Executive Director of Facilities, Maintenance, & Operations, perform responsible administrative, analytical, and investigative duties related to facilities planning; manage, plan and coordinate assigned activities in the areas of student housing, boundaries, development, State School Building Program, facility planning, facility design, and facilities construction. Coordinate facility programs with other local agencies and assist with the development of programs to finance and fund the facilities program.

Employment Standards

MINIMUM QUALIFICATIONS

EDUCATION:

Required: Bachelor's degree from an accredited college or university with major coursework in engineering, architecture, construction management, public administration, or a related field.

EXPERIENCE:

Required: Three (3) years of professional experience in construction or facilities planning and project management.

Preferred: Substantial experience in educational facility planning and/or construction/project management.*

*Pending PC Approval

SUBSTITUTION:

Additional project management experience can be substituted for up to four years of the required education on a year for year basis.

LICENSE AND OTHER REQUIREMENTS:

License/Insurance Certification: Possession of a valid, appropriate California driver's license at time of appointment, and throughout employment in a position in this classification. Proof of current California auto liability insurance at time of appointment, and throughout employment in a position in this classification. Personal transportation for job-related travel throughout the District.

KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE OF (Typically learned through formal training or education):

Applicable federal, State and local laws, codes and regulations including the Leroy F. Green School Facilities Act (School Facility Program) and the Career Technical Education Facilities Program.
Procedures and practices used in the planning, design, construction, modernization, and maintenance of school buildings and facilities.
California Environmental Quality Act (CEQA) laws related to school facilities programs.
School facilities funding sources and funding application procedures.
Site selection and acquisition procedures.
Developer fee statutes, and redevelopment revenue programs.
Legislative processes and the structure of local and State government.
School district organization, operations, policies, and objectives.
Budget preparation and control.
Project management theory and techniques.
Research techniques and procedures.
Record-keeping and report preparation techniques.
Appropriate safety procedures and hazardous material compliance.
Terms, procedures and equipment used in the design, construction, maintenance, and operation of buildings and facilities.
Principles and practices of supervision and training.
Public speaking techniques.
Division of State Architect (DSA) project flow and forms
Oral and written communication skills.

SKILL TO (Typically attained through formal training or practice):

Communicate effectively using tact, patience and courtesy.
Communicate effectively both orally and in writing.
Read and interpret plans and specifications.
Analyze, interpret, apply, and explain applicable laws, codes rules, regulations, policies, and procedures.
Operate a computer and assigned software.
Research alternative funding sources and assure funding application procedures are followed.
Perform statistical computations.
Prepare a variety of comprehensive and statistical reports.
Project enrollment trends and construction costs.
Prepare and direct the preparation of a variety of comprehensive narrative and statistical reports.
Develop long-range capital improvement strategic master plans including new construction, modernization, and renovation plans.
Develop scope of work and prepare corresponding bid packages.
Analyze situations accurately and adopt an effective course of action.
Assure compliance with applicable laws, codes, rules and regulations.
Prepare and deliver oral presentations.
Develop and prepare departmental budgets.
Analyze and develop work methods, procedures and schedules.

ABILITY TO (Typically a personal quality attained without formal training, education, or practice):

Establish and maintain cooperative and effective working relationships with others.
Plan and organize work.
Maintain effective audio-visual discrimination and perception needed for making observations.
Establish and maintain cooperative and effective working relationships with others.

WORKING CONDITIONS

ENVIRONMENT:

Employees in this classification work alone, inside and outside, over 40 hours/week, in direct contact with the public, students, and other District staff,

With high work volume and tight deadlines,

Continually changing priorities and constant interruptions,

In temperature changes,

With moving vehicles,

In negative interpersonal situations,

Exposure to minor contagious diseases (colds, flu, etc.),

Inadequate lighting,

Poor ventilation,

Loud noises and odors.

PHYSICAL DEMANDS:

Employees in this classification use fingers repetitively,

Use twisting or pressure repetitively involving wrists or hands,

Use both hands simultaneously,

Have rapid mental/muscular coordination,

Speak clearly, hear normal voice conversation,

Drive a vehicle,

Use a computer and a telephone,

Have depth perception, have color vision and be able to distinguish shades, see small details,

Sit, lift and carry up to 25lbs. Without assistance,

Walk, maintain balance, stand, push, pull, bend repeatedly,

Reach overhead, climb stairs, and stoop/bend.

Examples of Duties

Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.

SPECIALIZED ESSENTIAL DUTIES (Typically only performed in this classification)

Planning

Develops and maintains the School Facilities Program (SFP) master file and generates individual project applications; prepare project applications and monitor with State representatives.

Coordinates applications for various state and Federal programs; Maintains inventory of portable classrooms; makes recommendations concerning lease renewal as appropriate.

Assists in the development and updating of the Facilities Master Plan, Educational Specifications, and Materials Standards.

Serves as a liaison between the Facilities department and other entities, such as the California Department of Education, and other entities; Confer with District staff, consultants, and other representatives regarding planning requirements, schedules, and issues that arise.

Integrates services of architects, legal counsel, and technical and financial consultant representatives as they affect facilities planning activities and ensure that services are being adequately provided.

Develops surveys, educational specifications and other informational studies; meets with State administrators to review facility and enrollment data.

Coordinates the identification, selection and acquisition of school sites; implements legal procedures required in the land acquisition; coordinates other capital facilities projects for adherence to design and timelines such as renovations, air conditioning and energy conservation.

Obtains and evaluates enrollment projections to establish eligibility to participate in the SFP; prepares analysis and projections of facilities needs including results achieved in relation to annual and long-term facility plans.

Coordinates the preparation of school fee justification studies.

Assists with the preparation of Board Agenda items and presentations.

Coordinates and prepares boundary studies and demographic data; prepares District enrollment projections; develops student housing plans based upon enrollment housing needs; updates site capacity data.

Evaluates the cost-effectiveness, environmental risk, technical feasibility and integration capability of sustainability projects and initiatives in new construction and modernization; makes appropriate recommendations.

Performs other related duties as assigned.

Project Management

Coordinates the flow of information between District administrators, architects, governmental agencies, legal counsel and others involved in the District funding sources, grants, site acquisitions, school design, or construction process.

Serves as project manager and District representative for the construction, and renovation of District facilities and facilities projects.*

Develop scope of work and prepare corresponding bid packages.*

Plans, coordinates, manages, and oversees various projects from inception through inspection for occupancy* related to the renovation, modernization, and construction of District facilities.

Maintains project records, incorporates applicable information into site files, records cost data, and provides such reports as required relating to facilities, construction and/or the School Facilities Program.*

Complies with requirements of the California Environmental Quality Act; maintain data and prepare informational reports for long- and short-range planning, including housing demographics, enrollment projections and school housing needs.

Assists in the preparation of notices of exemption, negative declarations, and other environmental documents.

Leads/Participates in all preconstruction activities; coordinates constructability reviews; assists in the development of construction phasing and scheduling; oversees the procurement and installation of interim housing units; assists in bidding process, job walks, analysis of bids before final contracts are awarded and pre-construction conferences.

Prepares Request for Proposals (RFP) and Request for Qualifications (RFQ) and makes recommendations for professional services contracts.

Reviews the work of the project architect or engineer to ensure the design and construction remains within the scope and budget of the project; Manages consultants, oversee scope of work, and administer contracts; evaluates scope of project and makes appropriate recommendations for changes.

Coordinates, implements, and monitors budgets, schedules, project management and control documents on construction projects from inception to project completion; estimates cost and timelines for projects.

Prepares and supervises project schedules, timelines, milestones, and periodic status reports.

Manages facility relocations, logistics, procurement of 21st century classroom furniture.

Coordinates District Sustainability Initiatives, including: Energy Management Strategy, Storm Water Management Program, Water Efficiency Program, Climate Action Planning, Campus Sustainability Plan Implementation, Solid Waste Reduction Programs, Transportation Management Program, and other initiatives as identified.

Assures that the District participates in available grants and utility company incentive and rebate programs; tracks grants, incentives and rebates received and administers the incentive application process.

Actively participates in the design phase of bond projects and reviews technical specifications to ensure sustainability practices are implemented in design and construction of bond projects.

Develops and implements the District's sustainability program standards and goals.

Performs other related duties as assigned.

GENERAL ESSENTIAL DUTIES (Also performed in other classifications)

Interpret current or governmental regulations and legislative issues relating to school funding and construction; advise and counsel district administrators.
Prepare routine and special reports for the Board of Trustees and correspondence to private and governmental entities related to facilities projects; research and respond to inquiries from a broad audience regarding most Facilities-related aspects of the Department and the District.
Prepare oral and written materials and reports from researched material, providing information and recommendations relative to the Facilities Planning Department, including reports to the Board of Trustees, and conduct follow-up activities as necessary for facilities planning and/or projects.
Prepare and monitor project and operating budgets, including support for obtaining funding; Utilize a variety of advisory data and information such as budgets, architectural and construction plans, and specifications.
Provide project coordination and management support to the Facilities Department.
Reviews and approves specifications, bid documents, and contracts.
Research and maintain current knowledge of laws, codes, rules, and regulations related to assigned duties.
Participate in site map development.
Participate in master planning, facility assessment, and program development for capital improvement projects.
Maintain locally formatted documents reflecting approval status of all District projects in the State School Building Program.
Research and respond to inquiries regarding aspects of the District's participation in the State School Building Program.
Advise and counsel District administrators on laws relating to planning, construction, and maintenance services.
Represent the Department at various organizations and committee meetings.
Prepare original and amended applications and documentation for construction and renovation projects.
Coordinate planning of modifications/additions to new construction, modernization, relocatable classroom program, and deferred maintenance.
Negotiate, review, and analyze contracts for professional services and real property.
Research and apply federal, state, and local policies, materials, opinions, and trends regarding planning and construction matters.
Perform other related duties as assigned.

Recruitment Information

Recruitment Type: Open Anyone can apply.

Certification Type: Open Qualified candidates, or Eligibles, who pass all testing stages will be placed on one eligibility list. The top 3 ranks of Eligibles will be certified for a hiring interview.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria:

A) Additional qualifying experience beyond that required for entry into the class.

B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.

C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS

Benefits earned by all permanent classified employees:

Leaves: Sick leave, holidays, bereavement and emergency leaves.
Retirement: Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.

Benefits earned by all permanent classified employees working 20 hours or more per week:

Insurance: The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT

Anaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.

GRIEVANCE PROCEDURES

Complaints alleging noncompliance with the District’s policy of nondiscrimination should be directed to:

Equity Compliance Officer (Employees)

Brad Jackson, Assistant Superintendent, Human Resources

Anaheim Union High School District

501 N. Crescent Way, Anaheim, CA 92801

jackson_b@auhsd.us

(714)999-1512

Uniform Complaint Procedure Compliance Officer (Students)

Lorena Stout, Program Administrator

Anaheim Union High School District

501 N. Crescent Way, Anaheim, CA 92801