Project Manager- Facilities Operations

Indian River State College; Town of Florida (NY); On-site; USD 46,097 - 56,341; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending accounts

Retirement options

Paid vacation, personal, and sick leave

Reduced rates on local services

Job summary

Indian River State College is looking for a Project Manager to oversee construction, permitting, and facility planning for various college projects. You will coordinate with engineering and architectural teams, ensuring timely completion within budget and compliance with regulations.

The ideal candidate will hold a Bachelor’s degree and have extensive experience in project and construction management. This position offers comprehensive benefits including health insurance, retirement options, and generous paid leave.

Qualifications

• Three years of related work experience in project management or construction management.
• Valid Florida driver's license required.
• Knowledge of project management tools and construction processes.

Responsibilities

• Manage construction, permitting, compliance, and facility planning for College projects.
• Coordinate engineering and architectural professionals.
• Conduct on-site facility audits and recommend improvements.

Skills

Project management

Construction management

Technical communication

Microsoft Office proficiency

Leadership skills

Education

Bachelor’s degree

Tools

Autodesk software

Bluebeam

Procore

Job description

Job Summary

Under minimal guidance, this position manages construction, permitting, compliance, and facility planning for College projects. Responsibilities include coordinating engineering and architectural professionals, consultants, and contractors to ensure projects are completed on time, within budget, and in compliance with the Florida Building Code and other regulations. Oversees projects from initiation to completion, including progress reports and analyses to track schedules and budgets. Conducts on‑site facility audits to assess conditions and recommend improvements. Adjusts projects as needed to address unexpected challenges or change orders. Presents design proposals and project updates to leadership, donors, and stakeholders.

Specific Duties and Responsibilities

• Serves as the primary administrative contact for Facilities and funding related topics, Facilities State Reporting.
• Develops and maintains Capital Improvement Plan for annual submissions to Educational Plant Survey and FDOE.
• Assists with permitting, inspections, and enforcement of construction, alterations, repairs, and demolitions to ensure compliance with the Florida Building Code and other regulations.
• Provides technical expertise in engineering, architecture, and construction, identifying and resolving complex issues with safe, efficient, and cost‑effective solutions.
• Develops and delivers research‑based analysis, reports, and presentations to support key initiatives and facilitate stakeholder buy‑in.
• Works as the college point of contact with Florida College System Risk Management Consortium (FCSRMC).
• Supports the Associate Vice President in managing consultants, reviewing project plans and specifications, and ensuring engineering and architectural standards are met.
• Manages complex external funding reporting and expense management.
• Schedules and attends design reviews, pre‑bid conferences, bidding processes, pre‑construction meetings, and construction scheduling meetings.
• Participates in selecting architectural, engineering, and construction consultants, evaluating bids and proposals, and making recommendations.
• Serves as the primary internal and external point of contact, coordinating communication and updates across all projects.
• Identifies new opportunities, develops business cases, conducts due diligence/analysis, synthesizes conclusions, and drives project management tactical through implementation.
• Assists in incorporating construction‑related functions into the College’s emergency management plan, including hurricane preparedness, flood response, and infrastructure security.
• Analyzes and synthesizes situations and data; identifies problems; and provides meaningful decision‑making solutions.
• Oversees the continuous improvement and effectiveness of the Department’s project management methodology related to deferred maintenance.
• Maintains and updates GIS databases, stormwater/utility maps, and CAD archives of College buildings and facilities.
• Compiles and maintains regular status reports for ongoing and upcoming projects.
• Exhibits excellent technical communication skills — both oral and written — to support interaction with varying levels of IRSC employees, consultants, contractors, local and state officials, and external agencies from diverse socio‑economic backgrounds.
• Completes all other duties and responsibilities as assigned.

Qualifications, Knowledge and Skill Requirements

• Bachelor’s degree.
• Three (3) years of related work experience in organization, project management, construction management, financial, or performance analysis; or an equivalent combination of education, training, and experience.
• Project management certification preferred.
• Valid Florida driver’s license.
• Knowledge of project management and project management tools.
• Skill in working with Microsoft Office and Windows‑based applications including ERP systems.
• Ability to utilize current computer technology and industry‑standard software (e.g., Autodesk software suite, Bluebeam, Procore) to access data, maintain records, generate and present reports, and competently develop and review advanced computer modeling results and CAD‑generated information.
• Experience in supervising subordinates, consultants, contractors, and other staff in the planning, design, and construction of capital improvement projects including preparation of preliminary and final engineering designs and construction plans, cost estimates, bid specifications, and engineering reports.
• Thorough knowledge of construction processes, procedures, materials, methods, and equipment.
• Thorough knowledge of construction inspection methods, change orders, review and processing of pay requests.
• Ability to identify or make changes to projects as needed in response to unanticipated events that may affect the success of the project.
• Ability to conduct planning and design meetings, pre‑bid meetings, pre‑construction meetings, construction progress meetings, and inspections.
• Ability to understand planning studies and to analyze information and formulate substantive recommendations based upon such studies.
• Monitor construction schedules for expenditures and timeliness, as well as compliance with capital projects budget.

Physical Demands

This position is sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles such as docket files, ledgers, and small tools. Walking and standing are occasionally required.

Additional Expectations

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, to learn and apply new technology, and to abide by all policies and procedures. Continued employment remains on an “at‑will” basis.

What We Offer

Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and Employee Assistance Program (EAP). Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage. Retirement Security: Participation in the Florida Retirement System (FRS), plus tax‑deferred annuities and Roth 403(b) options. Time for You: Generous paid vacation, personal, and sick leave. Perks & Discounts: Reduced rates on local services and attractions. Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

EEO / Equal Access Policy

Indian River State College is an equal opportunity / equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.

Compensation

Pay range starts at: $51,219.90. All salary calculations start at the minimum salary and will be based on candidate's education and experience. The position is open until filled.