Project Manager / Estimator

J&J Worldwide Services; United States; Hybrid; USD 100,000 - 120,000; Full time

Job summary

J&J Worldwide Services seeks a senior Project Manager/Estimator to own custodial and facility-support projects from opportunity development through closeout. You will develop scopes, labor models, costs, and proposals, lead site walks, and drive opportunities to close while owning gross-margin performance.

The role directs internal crews and subcontractors, conducts job-cost reviews, and contributes to account-growth planning and renewals with sales leadership.

Qualifications

• 5+ years
• 8+ years
• Commercial custodial or facilities-services estimating and project management, including self-performed and subcontracted work, job costing, vendor negotiation, proposal development, and demonstrated close and margin performance.
• PMP, CAPM, CPE (AACE/ASPE), OSHA 30, CMI/ISSA (CIMS, Registered Building Service Manager), or Microsoft certifications.

Responsibilities

• Lead customer-facing site walks and scope development for custodial, floor care, post-construction, specialty cleaning, and supplemental labor projects.
• Independently build estimates using production rates, labor models, wage and burden assumptions, materials, and equipment costs.
• Develop, price, and present proposals; negotiate terms; and manage opportunities from qualification through close.
• Own gross-margin performance on projects sold and delivered, including pricing decisions within approved authority levels.
• Manage awarded projects end to end: mobilization, scheduling, staffing, subcontractor and vendor coordination, quality verification, and closeout.
• Direct internal site leadership and respective crews, floor technicians, subcontractors, and vendors through execution without direct reporting authority.

Skills

Pricing

Estimating

Project management

Negotiation

Communication

Leadership without authority

Education

Bachelor's Degree

Associate's degree, or equivalent combination of education and directly related experience in construction, facilities services, or estimating.

Tools

Microsoft Excel

Job description

The Project Manager/Estimator owns commercial custodial and facility-support project work end to end, from opportunity development and site walks through pricing, award, delivery, and closeout. This role independently develops scopes, labor models, cost builds, and proposals; leads customer-facing site walks; manages opportunities to close; and owns gross-margin performance on the work it sells and delivers. The role also directs internal crews, subcontractors, and vendors through execution, conducts job-cost and estimate-to-actual reviews, and contributes to account-growth planning, renewals, and recurring-business expansion. This is a senior individual-contributor role with pricing authority and commercial accountability.

Primary Job Functions

• Lead customer-facing site walks and scope development for custodial, floor care, post-construction, specialty cleaning, and supplemental labor projects.
• Independently build estimates using production rates, labor models, wage and burden assumptions, material and equipment costs, subcontractor pricing, overhead, and markup.
• Develop, price, and present proposals; negotiate terms; and manage opportunities from qualification through close.
• Own gross-margin performance on projects sold and delivered, including pricing decisions within approved authority levels.
• Manage awarded projects end to end: mobilization, scheduling, staffing, subcontractor and vendor coordination, quality verification, and closeout.
• Direct internal site leadership and respective crews, floor technicians, subcontractors, and vendors through execution without direct reporting authority. Leveraging site leadership to ensure projects are completed to scope and service level expectations.
• Negotiate and administer subcontractor and vendor agreements, quotes, and scopes of work (as needed).
• Author and negotiate change orders; work with leadership and possibly initiate discussions to secure customer authorization before work proceeds.
• Conduct job-cost and estimate-to-actual reviews on labor, materials, equipment, and subcontractor spending; analyze variance and apply findings to future pricing.
• Validate completion documentation and billing accuracy, and drive completed-but-unbilled work to zero.
• Maintain the project pipeline, backlog, and margin forecast, and report performance to operations and sales leadership.
• Support account-growth planning, renewals, and recurring-business expansion with account managers and sales leadership.
• Develop and maintain estimating standards, cost databases, production-rate libraries, proposal templates, and closeout procedures.

Education, Experience and Certification

Required/Preferred

Description

Required

Preferred

Bachelor's Degree

Associate's degree, or equivalent combination of education and directly related experience in construction, facilities services, or estimating.

Bachelor’s degree in construction management, Business, Operations, Finance, or a related field.

Years of Experience

Description

Required

Preferred

5+ years

8+ years

management, or commercial project sales within

custodial, facilities services, construction,

restoration, or a related service industry,

including direct ownership of pricing and margin.

Commercial custodial or facilities-services estimating and project management, including
self-performed and subcontracted work, job costing, vendor negotiation, proposal development,
and demonstrated close and margin performance.

Required/Preferred

License/Certification

Description

Preferred

Certification

PMP, CAPM, CPE (AACE/ASPE), OSHA 30, CMI/ISSA (CIMS, Registered Building Service Manager), or Microsoft certifications. Valid driver's license required.

Working Conditions

• Work is performed in an office and at customer and prospect sites, with frequent local travel required for site walks, takeoffs, kickoffs, progress reviews, and closeout verification.
• Site visits may involve extended walking and standing, measuring and takeoff activity, lifting to 50 pounds, and exposure to cleaning chemicals, dust, noise, wet floors, weather, active construction areas, and occupied healthcare, industrial, or educational environments.
• Occasional early-morning, evening, or weekend work may be required.
  

Knowledge, Skills, and Abilities

• Ability to independently develop and defend labor models, cost estimates, and competitive pricing.
• Knowledge of production rates, labor burden, materials, equipment, subcontractor costs, overhead, markup, and gross margin.
• Advanced Microsoft Excel skills, including cost worksheets, scenario modeling, lookup functions, and pivot-based job-cost analysis
• Ability to interpret floor plans and specifications and perform accurate takeoffs.
• Strong commercial and project-management skills, including pipeline management, negotiation, scheduling, resource planning, risk management, and change-order control.
• Ability to lead internal crews, subcontractors, and vendors without direct reporting authority.
• Strong communication, proposal writing, and customer-presentation skills.
• Knowledge of commercial custodial services, specialty cleaning methods, safety, PPE, and site-access requirements.
• Sound judgment when handling confidential information.
• Bilingual English/Spanish skills preferred.

Yes. Supports project profitability through estimating, pricing, vendor cost review, change-order management, job-cost analysis, and billing validation within approved authority levels.

People Management

No

Travel Requirements

• Up to 60%, or as required based on project, pipeline, and business needs. Regular local travel to customers and prospect sites; occasional overnight travel.

The base salary range for this position is $100,000- $120,000. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.