Project Manager (Contracts)

HRUCKUS; Washington (District of Columbia); Hybrid; USD 147,000 - 157,000; Full time

Job summary

A veteran-owned consulting firm in Washington, DC is seeking a skilled Project Manager (Contracts) for a hybrid assignment. The ideal candidate will have over 16 years of project management experience, particularly in technical writing and documentation management. Responsibilities will involve overseeing procurement processes, managing project schedules, and ensuring compliance with organizational standards. This role requires expert proficiency in Microsoft Office Suite and strong communication skills. The position offers competitive pay in a supportive environment.

Qualifications

• 16 years of project management experience in technical writing or documentation management.
• Expert proficiency in Microsoft Office Suite.
• Strong leadership and decision-making skills with diverse teams.

Responsibilities

• Manage project schedules and maintain documentation.
• Coordinate submissions and prepare status presentations.
• Ensure compliance and clarity in documentation and processes.

Skills

Microsoft Office Suite

Project management

Technical writing

Documentation management

Leadership skills

Communication skills

Education

Bachelor's degree in English, communications, business, or related field

Tools

Microsoft Teams

Microsoft SharePoint

Microsoft Project

Job description

Base pay range

$147,000.00/yr - $157,000.00/yr

Project Manager (Contracts) – Veteran‑Owned Firm (Hybrid Assignment, Washington, DC)

Veteran-Owned Firm Seeking a Project Manager (Contracts) for a Hybrid Assignment in Washington, DC

My name is Stephen Hrutka, and I lead a Veteran‑owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain, and IT staffing.

The ideal candidate is a DMV resident with at least 16 years of project management experience in technical writing or documentation management, with demonstrated writing and editing skills.

Executive Summary

HRUCKUS seeks a Project Manager to support the PMO by managing procurement templates, policies, and procedures. The District’s PASS Modernization Project is replacing its on‑premises procurement system with a cloud solution.

Position Description

The district government’s PASS Modernization Project is replacing the existing on‑premises procurement management system with a new state‑of‑the‑art cloud solution. OCP seeks a Project Manager to support the Project Management Office (PMO) by overseeing the development and updating of procurement templates, policies, and procedures.

Position Responsibilities

• Provide project planning activities, including developing, maintaining, and monitoring project schedules.
• Creating and maintaining project documents.
• Coordinating submissions of workstream weekly status reports.
• Developing PMO status reports and preparing status presentations using Microsoft PowerPoint.
• Reporting status to the PMO, project leadership, and organizational leadership.
• Organizing project artifacts in Microsoft Teams.
• Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.
• Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies.
• Collaborate with the PASS Modernization Project PMO, legal staff, OCP leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development.
• Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements.
• Ensure all documents meet legal requirements, regulatory standards, and adhere to OCP style guides and templates.
• Conduct ongoing reviews of existing documentation to identify areas for improvement.
• Produce high‑quality documentation that is clear, consistent, accurate, and meets procurement industry standards.
• Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up‑to‑date, and easily accessible by procurement staff.
• Develop simple, understandable step‑by‑step job aids to support the implementation of new or revised templates and documents.
• Translate the strategic vision for templates, policies, and procedures into actionable plans, including project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go‑live preparations, and post‑go‑live support.
• Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams.
• Leverage prior experience on large projects or significant segments of complex projects to analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap time‑box schedules.
• Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget.
• Monitor progress to track milestones and report status.
• Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes.
• Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access.
• Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions.
• Serve as a liaison to facilitate communication between the PMO, other project managers, and team members.
• Support the PMO in all aspects of the project.

Required Qualifications

• Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Project management experience in technical writing or documentation management, with demonstrated writing and editing skills.
• Demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences.
• Proven leadership and decision‑making skills managing a diverse team including onsite and virtual team members.
• Willing to work onsite 4 days a week.

Desired Qualifications

• PMP certification.
• Experience or familiarity with contract law or procurement processes.
• Experience managing cloud ERP testing.
• Experience with Microsoft SharePoint and Teams.
• Bachelor’s degree in English, communications, business, or a related field, or equivalent experience is required.

Skills Matrix

• Bachelor’s degree in English, communications, business, or a related field, or equivalent experience is required. | Required | 20 years
• Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required. | Required | 16 years
• Project management experience in technical writing or documentation management, with demonstrated writing and editing skills. | Required | 16 years
• Demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences. | Required | 16 years
• Proven leadership and decision‑making skills managing a diverse team including onsite and virtual team members | Required | 16 years
• Willing to work onsite 4 days a week | Required
• PMP certification | Desired | 16 years
• Experience or familiarity with contract law or procurement processes. | Desired | 16 years
• Experience managing cloud ERP testing. | Desired | 5 years
• Experience with Microsoft SharePoint and Teams | Desired | 8 years

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Project Management

Industries

Government Administration and Government Relations Services