Project Manager, Client Implementations (Pavillio)

HHAeXchange; Fort Snelling Unorganized Territory (MN); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health plans

Paid time off

401K with match

Job summary

HHAeXchange is seeking a Commercial Project Manager to lead software implementations for home-based care customers from our Bloomington, MN office. You will serve as the primary client contact and trusted advisor during onboarding, ensuring a successful configuration and high product utilization.

You will collaborate with sales, product, and client success teams to align client objectives, manage timelines, and promote efficient onboarding while traveling up to 10% as required.

Qualifications

• 5+ years of project management experience in software implementation with client-facing roles.
• Strong healthcare industry knowledge and relevant PM methodologies.
• Experience with MS Project and PMBOK-based processes.
• Proven ability to deliver projects on time and within scope.

Responsibilities

• Lead onboarding of high-volume customers through structured projects and cross-functional collaboration.
• Establish project teams and apply PM best practices to ensure customer success.
• Serve as primary client contact and trusted advisor throughout implementation.
• Coordinate with sales, product, and client success teams to align objectives.
• Provide product training and configuration guidance; escalate issues as needed.
• Maintain project documentation, meeting minutes, and risk management.

Skills

Project management

Client-facing

Leadership

Communication

Team coordination

Agile

Waterfall

PMBOK

Stakeholder management

Travel readiness

Education

Bachelor’s degree

PMP certification preferred

Tools

MS Project

Job description

HHAeXchange is the leading technology platform for home and community-based care. Founded in 2008, HHAeXchange was born out of an idea to create a fully comprehensive end-to-end homecare solution to help people who are aging or have disabilities thrive in their homes and communities. Our employees are passionate about transforming the healthcare space by building the only homecare ecosystem that fully connects patients, personal care providers, managed care organizations, and states.

The Commercial Project Manager (Project Manager, Client Implementations) is responsible for leading and executing on HHAeXchange product implementations with the goal of driving client engagement and ensuring customer success. This position will serve as our customers' primary contact, trusted advisor, and senior resource throughout their implementation process.

This is a hybrid position, with an expectation to report to the Bloomington, MN office 3 days/week (typically Tues/Wed/Thurs).

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily with or without reasonable accommodations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Job Duties

• Lead a high volume of new customers through the HHAeXchange Enterprise onboarding process through comprehensive planning and engagement activities with the goal of getting customers up and running quickly and effectively. Collaborate closely with sales, product, client success teams to ensure alignment with client objectives and overall team and organizational goals.
• Build strong relationships with customers, serving as a leader and trusted advisor to develop a deep understanding of customer needs to ensure successful configuration and to drive product utilization and adoption.
• Establish project teams and develop and execute project management best practices, methodologies, processes, and tools with the goal of ensuring maximum customer success and a best-in-class onboarding experience.
• Ascertain customer business and system needs to make tactical planning recommendations. Collaborate with solutions team as necessary to work in partnership on complex customer needs to develop workflows.
• Facilitate product training and configuration sessions for customers, and act as system subject matter expert. Act as a liaison to both internal and external stakeholders to communicate client needs and better support customers when necessary.
• Regularly communicate customer product and process feedback to Team Lead to improve and resolve system performance and configuration issues. Communicate internal configuration and system resolution requests to Team Lead for escalation.
• Adopt process changes to improve the customer onboarding process by promoting efficiency, automation, and increased quality.
• Proactively mitigate client risk and ensure timely internal escalations following internal risk process and SOP.
• Complete administrative responsibilities including but not limited to Salesforce account documentation, customer meeting minutes, Outlook calendar management, and PTO coverage planning.
• Continue garnering a greater understanding of HHAeXchange’s software applications and business solutions via Product Release notes, Product Beat Webinars, and adhering to internal WorkRamp training and certificate requirements.

Other Job Duties

• Other duties as assigned by supervisor or HHAeXchange leader.

Travel Requirements

• Travel up to 10%, including overnight travel

Required Education, Experience, Certifications and Skills

• Bachelor’s degree
• 5+ years of experience within project management, preferably in software implementation in a client-facing capacity.
• Strong knowledge of the healthcare industry.
• Strong understanding of project methodology (Waterfall, Agile etc.) and knowledge of PMBOK Framework.
• Working experience with MS Project or similar project management tool.
• Excellent team leadership skills and the ability to prioritize/self-direct as needed.
• Proven track record of delivering projects on time and within agreed upon scope.
• Ability to work on a team and lead others as required to complete projects.
• Excellent verbal, written and interpersonal communication skills.
• Must be a quick study with the ability to work under minimal supervision.
• Ability to travel to customer sites to deliver on-site services if required.
• Strong project management skills and ability to prioritize activities.
• Ability to build strong relationships with customers and internal team members.
• Highly engaging and collaborative style in working cross-functionally.
• Demonstrates excellent communication, listening, and decision-making skills.
• Strong understanding of customer and market dynamics and requirements.
• Quick learner who thrives in a dynamic and fast-paced environment.
• Proficient with MS Office Suite: (Excel, Word, PowerPoint and Outlook)
• PMP certified, preferred

The base salary range for this US-based, full-time, and exempt position is $75,000 - $95,000, not including variable compensation. An employee’s exact starting salary will be based on various factors including but not limited to experience, education, training, merit, location, and the ability to exemplify the HHAeXchange core values.

This is a benefits-eligible position. HHAeXchange offers competitive health plans, paid time-off, company paid holidays, 401K retirement program with a Company elected match, including other company sponsored programs.

HHAeXchange is an equal-opportunity employer. The Company offers employment opportunities to all applicants and employees without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, marital status, veteran status, citizenship, genetic information, hairstyles, or any other status protected by local or federal law.