Project Manager (Capital Delivery Services)

City of Austin; Austin (TX); On-site; USD 85,000 - 140,000; Full time

Job summary

The City of Austin seeks a seasoned project manager to coordinate large and moderately complex administrative projects requiring specialized knowledge. The role involves planning, staffing, contracting, and reporting to City leadership, with a focus on delivering high-quality results.

You will lead professional staff, plan work plans, address challenges, and provide technical advice to city management and external partners while maintaining strong public service standards.

Qualifications

• Bachelor's degree plus six years of progressively responsible work experience managing projects.
• Knowledge of project accounting, methodologies, and project management principles.
• Experience planning, directing, coordinating, and reviewing program work and staff.

Responsibilities

• Manages design, development, and implementation of projects, including defining requirements and staffing.
• Oversees consultant services, negotiates terms and fees, approves deliverables and payments.
• Develops short- and long-range plans, estimates timelines for start-up and completion.
• Monitors and reviews contracts and contractors for compliance and change orders.
• Coordinates reports and correspondence for City Manager's Office, Mayor, and City Council.

Skills

Project management

Budgeting

Contract negotiation

Public presentations

Stakeholder management

Written communication

Oral communication

Team leadership

Risk assessment

Decision making

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

About This Position

Job Description:

Purpose:

Under minimal supervision, this position is responsible for managing the work involving the coordination of one or more large or moderately complex administrative projects or activities that require a high degree of specialized knowledge.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams.
• Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.
• Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects.
• Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates.
• Co-ordinates and prepares reports and correspondence in response to requests for information from City Manager's Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations.
• Prepares and delivers presentations to the City Manager, management team, and department directors.
• Suggests and implements management solutions to address new or ongoing challenges faced by the City organization.
• Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs.
• Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
• Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of laws, rules, regulations, and codes associate project assignment.
• Knowledge of project accounting and methodologies and the principles, methods, and practices of project management.
• Knowledge of design principles, practices, procedures, and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available applicable software packages.
• Skill in evaluating contract agreements.
• Skill in negotiating with various audiences to accomplish objectives.
• Skill in written and oral communications including public presentations.
• Skill in completing projects within the required scheduling.
• Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision.
• Ability to perform all facets of projects with little or no supervision.
• Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics).
• Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to resolve conflicts and difficult situations.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects.

Preferred Qualifications :

• Experience managing the design and construction of multi-million-dollar roadways, traffic signals, stormwater, utilities, and trail engineering projects.
• Experience reading and interpreting construction contract documents and plans for roadway, traffic signal, stormwater, utilities, and trail engineering projects.
• Experience using contract documents in resolving disputes or claims.
• Experience developing and monitoring schedules and budgets design and construction of roadways, traffic signals, stormwater, utilities, and trail engineering projec