Project Manager Assistant

Nabholz Construction; Rogers (AR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) Matching

Long-Term Disability

Life Insurance

Vol Life & AD&D

Dependent Life Insurance

Flexible Spending Accounts

Paid Holidays & Vacation

Direct Deposit

Wellness Program

Job summary

Nabholz Construction is seeking a Project Manager Assistant in Rogers, AR to support Project Managers with administrative tasks, data entry, and document control. The role performs clerical duties, prepares reports, and coordinates travel and logistics to keep projects on track.

Ideal candidates have 1–2 years of admin experience, 2 years of training or equivalent, and proficiency in Microsoft Office, Timberline, and Procore. Strong communication and organizational skills are essential.

Qualifications

• 1-2 years business or technical training plus minimum 2 years administrative experience or equivalent.
• Proficient with Microsoft Office and office processes.
• Timberline Gold Accounting (EIS & Job Cost modules) experience.
• Procore Project Management software proficiency.
• Maintain organized department files and provide PM software support.
• Excellent written and oral communication skills; attend trainings.

Responsibilities

• Manage administrative support and prioritize workload with deadlines.
• Set up office systems, file maintenance, and project management for own work.
• Prepare letters, reports, and other clerical duties while maintaining confidentiality.
• Handle postal, courier, and Plan Room deliveries; document control.
• Serve as point of contact for subcontractor registration/classification.
• Process invoices, scan, code, and route paperless invoices in accounting system.
• Assist with monthly financial and project status/expense reports.
• Coordinate travel arrangements and assist with RFQ/RFP production.
• Distribute marketing materials and coordinate events as requested.
• Perform other duties as assigned; comply with safety and DOT requirements.

Skills

Microsoft Office

Communication skills

Office processes

Time management

Education

2-year administrative training or equivalent

Tools

Timberline Gold Accounting (EIS & Job Cost)

Procore Project Management

Job description

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

Project Manager Assistant (PMA) are responsible for various project support activities as directed by Project Managers including data entry, document preparation, document logging, distribution, telephone support, and other tasks. PMAs shall support other assistants during workload peaks as directed by their Supervisor.

Essential Duties and Responsibilities :

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Prepare and compose letters, reports, correspondence, and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.
• Prepare, receive, and distribute postal deliveries, UPS deliveries, FedEx deliveries, and Plan Room deliveries.
• AIA Documents Program.
• Point of contact for subcontractor registration/classification.
• Receive paper invoices, scan, code, and route paperless invoices in accounting system.
• Run/provide monthly financial reports.
• Assist with monthly project status reports.
• Assist with monthly expense reports.
• Lead or make travel arrangements.
• Assist with RFQ/RFP production.
• Assist with distributing marketing materials.
• Coordinate marketing events.
• Participate in special activities, committees and events as requested.
• This job is safety sensitive for medical marijuana purposes.
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess, and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned.

Education/Skill Requirements :

• Educational and experience requirements include 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
• Microsoft Office.
• Timberline Gold Accounting (E.I.S. & Job Cost modules).
• Procore Project Management software.
• Maintain organization of department files.
• Provide computer software support to PM’s.
• Participate in special activities, committees and events as requested.
• Attend training sessions & seminars.
• Excellent communication (written and oral) skills required.
• Knowledge of office routines and business machines.

Physical Demands :

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

Work environment :

• Office, job site, job trailer, or field office.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state, or local laws .

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Accessibility: If you need help accessing this page, please contact:
Phone: [phone]
Email: [e-mail]

As an Equal Opportunity Employer, decisions to hire and promote are made without regard to race, religion, color, sex, national origin, age, disability, veteran status, or any other classification as proscribed by federal, state or local law.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese