Project Manager Assistant

Andy J. Egan Co.; Grand Rapids (MI); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Health insurance

PTO & Holidays

401(K) with company match

Job summary

Andy J. Egan Co. in Grand Rapids, MI is seeking a Project Manager Assistant to support construction efforts with primary responsibility for managing all project billings and related administrative tasks.

The role involves coordinating with customers, supervising cost tracking, and maintaining project documents, drawings, and change orders. A strong background in construction administration and proficiency in Excel are required, with office and site exposure in a hands-on team environment.

Qualifications

• Proficient in Microsoft Excel and Microsoft Suite.
• Degree in Construction/Project Management preferred.
• Experience with Sage Timberline, Primavera, BlueBeam, Autodesk Build, or HH2.
• Ability to read blueprints.

Responsibilities

• Handle monthly billings, purchase orders and subcontracts, and manage project costs.
• Correspond with customers to track invoices and waivers, resolve discrepancies, meet deadlines.
• Manage document control: drawings, bulletins, schedule changes, and other job records.
• Process change orders, subcontracts, submittals, and RFIs.
• Prepare and track change requests and bulletin change orders.
• Track projects through the full lifecycle for the Construction department.
• Attend and lead progress meetings, maintain task lists, respond to questions.
• Support the Project Manager and the crew on the jobsite.
• Assist with forecasting, cash flow reporting and cost analysis.
• Use software to track project progress weekly.

Skills

Excel

Microsoft Office

Blueprint reading

Education

Construction/Project Management degree

Tools

Sage Timberline

Primavera

BlueBeam

Autodesk Build

HH2

Job description

Since 1919, Egan has been the mechanical contractor that West Michigan construction managers and building owners depend on for the highest quality work.Egan is dedicated to hiring individuals who understand the importance of safety, instill integrity in all aspects of their lives, are passionate about what they do and are committed to providing value to our customers.

We are looking for aProject Manager Assistantto support various construction efforts with the primary responsibility of managing all project billings. If you are looking for an exciting opportunity to join a growing team of dedicated project managers and engineers, we’re interested in meeting you.

Duties:

• Conducts monthly billings, creates PO’s and subcontracts, and oversees project cost
• Corresponds with customers to track invoices and waivers, resolve discrepancies, and meet deadlines
• Manages document control by reviewing and publishing current drawing sets, bulletins & schedule changes, and other job-related documents
• Processes change orders, contracts, subcontracts, submittals, and RFIs
• Price, prepare and track change requests and bulletin change orders
• Tracks projects for the entire life cycle of the project for the Construction department
• Attends and/or runs progress meetings, maintains task lists, and responds to questions and addresses issues
• Works closely with, and supports the Project Manager as well as the crew on the job
• Assists with project forecasting, cash flow reporting and cost analysis
• Works within various software programs to help manage and track project progress weekly

Skills & Experience:

• Proficient in Microsoft Excel and Microsoft Suite (Required)
• Degree in Construction/Project Management (Preferred)
• Experience in following software’s: Sage (Timberline), Primavera, BlueBeam, AutoDesk Build, HH2 (Preferred)
• Ability to read blueprints (Preferred)

Requirements:

• Experience in the construction industry
• Excellent written and verbal communication skills
• Professional and enjoys interacting with people at all levels
• Ability to build efficient working relationships with project teams
• Superior organizational and planning skills
• Strong problem-solving and analytical skills
• Pays close attention to detail
• Prioritizes without direction, and can meet deadlines in a complex, fast-paced environment
• Well-rounded base of knowledge in construction disciplines

Schedule:

• Monday – Friday, Full-Time
• Typical hours: 7:30am - 4:30pm
• Ability to work in office and construction site environments as required.
• Headquarters: Grand Rapids, MI (Primarily In-Person Role)

Benefits:

• Competitive base pay
• 100% Employer-funded Medical & Dental insurance premiums
• Comprehensive health coverage plan (Medical, Dental, Vision, Disability, Life Insurance)
• Paid time off (PTO) & Holidays
• 401(K) with company match
• Corporate Chaplain and Employee Assistance Program
• Best and Brightest “Best of the Best” Elite Award Winner - 6 Years Running